People Operations Specialist- Preboarding

Aurora Health Care; Milwaukee (WI); On-site; USD 65,000 - 85,000; Full time

Job summary

Aurora Health Care in Milwaukee is seeking an HR Operations Specialist to support the delivery of employee life cycle services. You will identify improvement opportunities, participate in SOP updates, and help maintain compliance with federal and state laws.

The role emphasizes customer service, cross-team collaboration, and data-driven problem solving.

Qualifications

• Bachelor's degree in business, HR, Compliance, or tech-related field or equivalent experience.
• 2+ years HR experience or 6+ years in customer service.

Responsibilities

• Identify process improvement opportunities and participate in SOP updates, case documentation, and training content.
• Participate in cross-training to support business continuity and agility.
• Monitor case queues, prioritize workload, follow through on items to drive resolution.
• Deliver high-quality teammate experience with professional, empathetic support.
• Partner with HR Business Partners, Centers of Excellence, and Payroll to ensure end-to-end service.
• Interpret and apply HR policies across cases with consistent execution.
• Maintain knowledge of federal and state employment laws to minimize risk.
• Act as liaison between teammates, HR teams, and vendors to resolve escalations.
• Review and improve HR Operations and Service Center strategies through tech and feedback.
• Ensure delivery of employee life cycle services compliant with labor laws.

Skills

Communication

Listening

HR knowledge

Critical thinking

Customer service

Decision making

Self-motivation

Multi-tasking

Microsoft Office

HRIS/HCMS

Data management

Education

Bachelor's degree

Tools

Microsoft Office

HR systems

Job description

Major Responsibilities

• Identify process improvement opportunities and participate in knowledge management efforts such as SOP updates, case documentation, and training content.
• Participate in cross-training in multiple content areas to support business continuity and enhance team agility.
• Monitor case queues, prioritize workload, and follow through on open items to drive resolution and accountability.
• Deliver a high-quality teammate experience by providing professional, empathetic and solution-oriented support.
• Partner with internal teams such as HR Business Partners, Centers of Excellence, and Payroll to ensure seamless end-to-end service delivery.
• Interpret and apply HR policies, procedures, and workflows across assigned cases, ensuring consistent and accurate execution.
• Maintain knowledge of federal and state employment laws and regulations, applying this knowledge to Advocate initiatives and practices to minimize risk.
• Act as a liaison between teammates, HR teams, and vendors to resolve escalated issues, track resolution status and maintain positive service experiences.
• Consistently review and improve HR Operations, HR Service Center, HR Leave and Compliance strategies through emerging technologies, innovative solutions, feedback from the business, and overall teammate experience.
• Ensure continuity and successful delivery of employee life cycle services to users throughout the organization in compliance with labor laws and audit principles.
• Resolve issues efficiently, accurately and with little to no errors while balancing policy compliance and teammate care.
• Ability to prioritize and manage high volumes of transactions, cases, claims, audits and emails while meeting service delivery metrics.

Licensure, Registration, And/or Certification Required

None Required.

Education Required

Bachelor’s degree in business, Human Resources, Compliance, or Technology related field or equivalent experience.

Experience Required

Typically requires 2 years of experience in human resources or 6 years in customer service.

Knowledge, Skills & Abilities Required

• Ability to communicate effectively over the phone and in writing with all levels within the organization demonstrating a high level of integrity, ethics and customer service.
• Attentive listening skills with the ability to ask probing questions to aid in problem solving and issue escalation.
• Ability to work effectively in high-pressure situations that require sound decision making and may involve confidential or sensitive matters.
• High sense of urgency for meeting commitments and completing assignments.
• Demonstrate knowledge and understanding of relevant HR content areas including but not limited to: payroll, leave, compliance, compensation, data management, benefits, onboarding, and core HR operations.
• Critical thinking and multi-tasking in a high-volume environment.
• Ability to consistently deliver high quality customer service in a professional manner.
• Excellent decision making, critical thinking, communication, presentation, and interpersonal skills. Ability to build/foster strong trusting relationships, influence leaders and develop solutions to achieve results.
• Must be self-directed, self-motivated, flexible and able to take initiative and effectively manage multiple conflicting priorities and deadlines.
• Strong computer skills, including Microsoft Office, human capital management systems, case management and knowledge management tools.

Physical Requirements And Working Conditions

This position requires travel so it will be exposed to road, weather and travel hazards. Operates all equipment necessary to perform the job. Exposed to normal office environment.

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.