People Operations Specialist- Preboarding

Carolinas Medical Center; Milwaukee (WI); Remote; USD 42,000 - 63,000; Full time

Benefits offered by this job

Remote work

Job summary

Advocate Health seeks an HR Operations professional to support the HR Service Center. The role involves implementing process improvements, maintaining SOPs, and ensuring accurate case handling while coordinating with HR partners, payroll, and centers of excellence.

Flexibility and adherence to policies are essential. Must have a bachelor’s degree in business, HR, or related field and 2 years HR experience or 6 years of customer service.

Job description

Department

14200 Enterprise Corporate - People & Culture Shared Services

Status

Full time

Benefits Eligible

Yes

Hou rs Per Week

40

Schedule Details/Additional Information

Typical hours are Monday - Friday between 7:30am and 5:00pm, as needed. Remote Work. Location may vary per Advocate Health policy requirements.

Pay Range

$30.70 - $46.05

Major Responsibilities

• Identify process improvement opportunities and participate in knowledge management efforts such as SOP updates, case documentation, and training content.
• Participate in cross-training in multiple content areas to support business continuity and enhance team agility.
• Monitor case queues, prioritize workload, and follow through on open items to drive resolution and accountability.
• Deliver a high-quality teammate experience by providing professional, empathetic and solution-oriented support.
• Partner with internal teams such as HR Business Partners, Centers of Excellence, and Payroll to ensure seamless end-to-end service delivery.
• Interpret and apply HR policies, procedures, and workflows across assigned cases, ensuring consistent and accurate execution.
• Maintain knowledge of federal and state employment laws and regulations, applying this knowledge to Advocate initiatives and practices to minimize risk.
• Act as a liaison between teammates, HR teams, and vendors to resolve escalated issues, track resolution status and maintain positive service experiences.
• Consistently review and improve HR Operations, HR Service Center, HR Leave and Compliance strategies through emerging technologies, innovative solutions, feedback from the business, and overall teammate experience.
• Ensure continuity and successful delivery of employee life cycle services to users throughout the organization in compliance with labor laws and audit principles.
• Resolve issues efficiently , accurately and with little to no errors while balancing policy compliance and teammate care.
• Ability to prioritize and manage high volumes of transactions, cases, claims, audits and emails while meeting service delivery metrics

Licensure, Registration, and/or Certification Required

None Required.

Education Required

Bachelor's degree in business , Human Resources, Compliance, or Technology related field or equivalent experience .

Experience Required

Typically requires 2 years of experience in human resources or 6 years in customer service.

Knowledge, Skills & Abilities Required

• Ability to communicate effectively over the phone and in writing with all levels within the organization demonstrating a high level of integrity, ethics and customer service.
• Attentive listening skills with the ability to ask probing questions to aid in problem solving and issue escalation.
• Ability to work effectively in high-pressure situations that require sound decision making and may involve confidential or sensitive matters.
• High sense of urgency for meeting commitments and completing assignments.
• Demonstrate knowledge and understanding of relevant HR content areas including but not limited to: payroll, leave, compliance, compensation, data management, benefits, onboarding, and core HR operations.
• Critical thinking and multi-tasking in a high-volume environment.
• Ability to consistently deliver high quality customer service in a professional manner.
• Excellent decision making, critical thinking, communication, presentation, and interpersonal skills. Ability to build/foster strong trusting relationships, influence leaders and develop solutions to achieve results.
• Must be self-directed, self-motivated, flexible and able to take initiative and effectively manage multiple conflicting priorities and deadlines.
• Strong computer skills, including Microsoft Office, human capital management systems, case management and knowledge management tools.

Physical Requirements and Working Conditions

• This position requires travel so it will be exposed to road, weather and travel hazards.
• Operates all equipment necessary to perform the job.
• Exposed to normal office environment.

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

Premium pay such as shift, on call, and more based on a tea