People Operations Coordinator

Muonspace; San Jose (CA); On-site; USD 89,000 - 98,000; Full time

Benefits offered by this job

Equity (not specified)

Medical, dental, vision insurance

401k retirement plan

3 weeks paid vacation

12 paid holidays

Unlimited sick time

Paid parental leave

Job summary

Muon Space in San Jose, CA is seeking a self-starting People Operation Coordinator to support day-to-day People Ops, onboarding communications, and broader initiatives in a fast-paced startup environment.

The role is onsite five days per week, reporting to the People Operations Manager, and requires comfort with confidential information and distributed teams. Competitive benefits apply.

Qualifications

• 0-1 years of experience in HR, People Operations, or similar function (internships or campus involvement welcome).
• Serve as trusted first point of contact for employees with professionalism and discretion.
• Demonstrates strong organizational skills and attention to detail across tasks and documents.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills; able to handle confidential information.

Responsibilities

• Employee Support: act as primary employee-facing contact for day-to-day People Ops questions with empathy and speed.
• Onboarding: coordinate welcome communications, schedules, and admin setup for new hires across a distributed workforce.
• Feedback Loops: design onboarding surveys to improve early employee experience (e.g., in Lattice).
• Internal Docs: help create and maintain wikis, FAQs, and self-serve documentation.
• HRIS & Data Hygiene: maintain accurate employee records and profiles in HRIS, including title/manager changes.
• Benefits & Admin: assist with benefits questions, open enrollment tasks, and leave-of-absence resources.

Skills

HR experience

Strong communication

Attention to detail

Autonomous worker

Google Workspace

Slack

Rippling

Tools

Google Workspace

Slack

Rippling

Job description

About the Role

We're seeking a self-starting, detail-oriented People Operation Coordinator. You'll be stepping into a position that requires confidence with People Operations fundamentals and a strong ability to operate independently. You'll support our People Operations team and help drive day-to-day People Ops functions, such as supporting the Muon team, onboarding communications, and aiding in important People Ops initiatives. This position reports to the People Operations Manager.

You'll thrive in this role if you're energized by fast-moving environments, enjoy solving problems autonomously, lead with empathy, and feel comfortable supporting a distributed workforce.

This position is onsite and requires working in our San Jose, CA office five days per week.

Responsibilities

• Employee Support: Serve as the primary, employee-facing point of contact for day-to-day People Ops questions, guiding team members to the right resources, policies, and tools with empathy and speed.
• Onboarding: Partner closely with team members to support a seamless onboarding process, managing welcome communications, schedule coordination, and administrative setup for all new hires across a distributed workforce.
• Feedback Loops: Build and schedule onboarding feedback surveys (e.g., in Lattice) to help improve the early employee experience.
• Internal Docs: Help create and maintain up-to-date wikis, FAQs, and self-serve documentation so employees can quickly find answers on their own.
• HRIS & Data Hygiene: Help maintain accurate employee records and profile updates within the HRIS (title changes, manager updates, transfers) to ensure strong data integrity.
• Benefits & Routine Admin: Assist with general benefits inquiries, open enrollment tasks, and directing employees to appropriate leave-of-absence resources when needed.
• People Programs Support: Provide operational support for broader People Ops initiatives, including company-wide Pulse surveys, performance review cycles, and team culture efforts.

Requirements

• 0-1 years of experience preferred in HR, People Operations, or similar function (internships, co-ops or campus involvement in recruiting/HR welcome).
• Serve as a trusted first point of contact for employees, handling inquiries with professionalism, empathy, discretion, and a high degree of autonomy.
• Demonstrates strong organizational skills and sharp attention to detail, ensuring accuracy across tasks and documentation.
• Effectively manages multiple priorities and deadlines in a fast-paced, dynamic environment.
• Strong written and oral communication skills
• Ability to handle confidential information with sound judgment and discretion
• A track record of going deeper than required in something, driven by your own curiosity rather than a requirement
• Comfortable navigating tools such as Google Workspace, Slack, and Rippling; quickly adapts to new systems and workflows.

Nice to Have

• Previous experience in a start-up or high-growth company (as we value fast-paced execution).
• Interest in scaling People Ops processes and documentation and continuous improvement.
• Naturally curious about AI tools, always exploring new ones to work faster and more accurately, without being told to.
• A genuine passion for supporting team members and expanding your People Operations skillset.

Salary

The salary range for this role is $89,000 - $98,0000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be determined based on skills, qualifications, experience, and geographic location as assessed during the interview process.

About Muon Space

Founded in 2021, Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. Our revolutionary, integrated technology stack enables customers to optimize every dimension of their missions for faster time-to-orbit and superior constellation remote sensing performance. Our state-of-the-art facility in the heart of Silicon Valley is optimized for manufacturing spacecraft and rapid, flexible payload integration at scale. From climate monitoring to national security, Muon Space is dedicated to delivering Earth Intelligence for a safer and more resilient world.

Taking Care of Our Team

At Muon salary is only part of our total compensation package. In addition to salary, full-time employees receive equity compensation as well as benefits including medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer three weeks paid vacation for new employees, along with 12 paid holidays, unlimited sick time and paid parental leave.

Our mission embraces the entire planet and we believe our team should too. Muon is dedicated to creating a diverse and dynamic company and workforce. We believe in equal employment opportunity regardless of race, color, ancestry, religion, sex, age, national origin, citizenship, sexual orientation, marital status, disability, or gender identity. We value diversity in the workplace, and that starts with our applicants. In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know.

ITAR/EAR Requirements

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process.