People Operations Coordinator

Vynca Inc.; Illinois; Hybrid; USD 48,000 - 65,000; Full time

Job summary

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams. The role focuses on keeping hiring processes smooth and handling people-related administrative tasks with discretion.

Local to Los Angeles or Austin is a plus. The position supports day-to-day People Operations activities, including inbox management, leave tracking, HRIS administration, and collaboration on ad hoc projects.

Qualifications

• 1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role.
• High degree of discretion and judgment when handling confidential information.
• Proficiency with common HR/ATS tools.

Responsibilities

• Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.
• Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.
• Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).
• HR/People Ops platform administration including, HRIS, employee recognition platform, internal team site upkeep.
• Support other ad hoc People Operations projects and administrative tasks as assigned.

Skills

HR experience

Organizational skills

HR/ATS tools

Communication

Tools

HRIS

Employee recognition platform

Job description

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. we're a close-knit community. At Vynca, our mission is to provide comprehensive care for more quality days at home. Vynca is looking for a detail-oriented and organized People Operations Coordinator to support the day-to-day operations of our HR and Talent teams. This role is central to keeping our hiring process running smoothly and ensuring our people-related administrative processes are handled accurately, promptly, and with discretion. Local to Los Angeles, CA or Austin, TX, a plus.

• Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.
• Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.
• Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).
• HR/People Ops platform administration including, HRIS, employee recognition platform, internal team site upkeep.
• Support other ad hoc People Operations projects and administrative tasks as assigned.

1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role. Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.

• High degree of discretion and judgment when handling confidential information.
• references, tax agencies, vendors).
• Proficiency with common HR/ATS tools. The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.

Environmental Conditions and Physical Requirements

Works with Vynca patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:

• Regularly requires working at a computer for an entire shift (with appropriate breaks).
• Regularly requires use of laptop and video-conferencing technology.
• Occasional travel may be required to perform job duties, attend training, or company events.