People (HR) Operations Specialist

Rozgoo; United States; Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Relocation support

Hybrid work model

Amenities in-office

Job summary

OpenAI is seeking a proactive HR Operations, Systems, and Compliance professional to drive employee data audits and ensure data integrity across the lifecycle.

You will maintain Workday records, support onboarding and acquisitions, and collaborate with Legal, Recruiting, Payroll, Finance, and IT to deliver a world-class employee experience. Hybrid work in SF or NYC with relocation support offered.

Qualifications

• 5+ years in HR/People Operations during company growth and scaling.
• Proficiency with Workday and advanced spreadsheet analysis.
• Ability to deconstruct processes and identify root causes for gaps.

Responsibilities

• Maintain Workday data and reflect updates across the company, including hires and internal moves.
• Respond to inquiries from employees and partners with accuracy and efficiency.
• Support global onboarding, including executives and acquisitions, prioritizing timeliness.
• Partner with Program owners, Systems, Compliance, Recruiting Ops, Payroll, Finance, IT, and more.
• Collaborate across People processes to ensure an interconnected system.
• Continuously measure and improve employee experience metrics.
• Lead cross-functional workstreams with change management impact.
• Leverage AI and automation to reduce manual work and improve accuracy.

Skills

Workday proficiency

Advanced spreadsheet analysis

Cross-functional collaboration

Project management

AI process automation

Education

Bachelor's degree in HR/Business

Tools

Workday

Job description

About the Team

The People Operations team at OpenAI is the engine that keeps our employee lifecycle running seamlessly, from a new hire's first day to major organizational milestones. We partner across the company to deliver operational excellence in onboarding, employee mobility, M&A integrations, international expansion, audit/compliance, and beyond. Our work blends precision, adaptability, and innovation - whether we're maintaining critical systems, optimizing processes, or building automations that scale with our rapid growth. We thrive in complexity, moving quickly to solve problems and anticipate needs before they arise. We value clarity over complexity, collaboration over silos, and are relentless in our focus on creating a smooth, efficient, and world-class employee experience.

About the Role

We're seeking a proactive and adaptable professional who thrives at the intersection of HR Operations, Systems, and Compliance. In this role, you'll be a key driver of ensuring employee data integrity through a suite of people data audits that span across the entire employee lifecycle. These audits will focus on Workday worker profile creation, job changes, one-time payments, and terminations. You'll play a critical role supporting our diverse and fast-evolving needs related to ad-hoc reporting and establishing automated reconciliations against large data sets.

In this role, you will:

• Maintain Workday data, and ensure that updates across the company are accurately reflected, including open positions, the creation of hire records, and internal mobility.
• Respond to inquiries from employees and cross functional partners to ensure a positive experience, with a commitment to accuracy, compliance, and efficiency.
• Support global employee onboarding, including the bespoke needs of executives and acquisitions while prioritizing timeliness and data accuracy.
• Partner closely with Program owners, Systems, Employment Legal, Compliance, Recruiting Ops, Payroll, Finance, HRBPs, IT, Workplace Operations, Corporate Security, and others.
• Collaborate across the spectrum of People processes to ensure a holistic, interconnected system that delivers excellence across the employee lifecycle.
• Continuously measure and act to elevate metrics relating to employees' experience.
• Drive cross-functional collaboration with key stakeholders and partner teams, leveraging strong project management expertise to help lead large-scale, strategic workstreams and change management initiatives with significant operational impact.
• Act as a thought leader in leveraging AI and operational best practices to automate repetitive administrative work, improving efficiency and accuracy, while delivering a best-in-class employee experience.

You might thrive in this role if you have:

• 5+ years of experience working in an HR or People Operations role through company growth and scaling, a resourceful approach, and ability to thrive in ambiguity.
• Proficiency with Workday and advanced spreadsheet analysis (e.g. utilize apps scripts).
• The ability to deconstruct business processes to their core components and identify root causes for gaps or inefficiencies.
• Fantastic communication and interpersonal skills with the ability to explain complex concepts in a simple way.
• Passion for enabling employee lifecycle moments that delight and building processes that scale; particularly using AI solutions.
• Unwavering attention to detail, exceptional rigor, and a commitment to unparalleled excellence in your craft.

Workplace & Location

This role is based in our San Francisco or NYC office, and we are not considering remote applications at this time. We offer relocation support to new employees, and we use a hybrid model: three days in the office per week with optional work from home on Thursdays and Fridays. Our open-plan offices have height-adjustable desks, conference rooms, phone booths, well-stocked kitchens full of snacks and drinks, three in-house prepared meals daily, a private outdoor space for working in the sun or socializing, nap rooms, private bike storage, and more.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its c