People & Culture Operations Associate

Inizio Engage; Oregon; Hybrid; USD 22,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision

401(k) with company match

Paid time off

Company holidays

Disability and life insurance

Parental leave

Recognition programs

Learning and career development

Collaborative culture

Job summary

Inizio Engage is seeking an HR Administrative Specialist to support full employee lifecycle processes. You will manage postings, onboarding tasks, and HRIS reporting while ensuring accurate records and compliance with company policies.

You will be the point of contact for candidates and hiring managers, assisting with inquiries and process improvements within People & Culture and Recruitment teams.

Qualifications

• Bachelor's degree or related work experience desirable.
• 2+ years varied administrative experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience with HRIS and ATS preferred.
• Excellent organizational, communication, and time management skills.
• High attention to detail and ability to handle confidential information.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage job postings, requisition tracking, and recruitment system administration.
• Coordinate end-to-end pre-employment and onboarding processes, including background checks, offers, and new hire documentation.
• Maintain candidate, contractor and employee records, ensuring compliance with regulations.
• HRIS (Workday) and recruitment systems - generate reports and ensure data accuracy.
• Manage shared mailboxes and ServiceNow inquiries, prepare verifications and documentation.
• Serve as point of contact for candidates and hiring managers.
• Support ongoing People & Culture and Recruitment initiatives.
• Handle ad hoc requests from management.

Skills

MS Office

Organizational skills

Communication

Time management

Detail orientation

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Workday (HRIS)

Applicant Tracking System (ATS)

Microsoft Office

Job description

Supports the full employee lifecycle by providing administrative support to ensure a smooth and compliant hiring and onboarding process. This role assists with job postings, pre-employment activities, maintaining accurate records, and supporting HR systems and reporting in accordance with federal, state, and company policies. The position also responds to candidate and hiring manager inquiries and provides general administrative support to the People & Culture and Recruitment teams as needed.

Why You'll Love Working Here

• Competitive pay that recognises your experience, expertise, and impact
• Comprehensive benefits including medical, dental, and vision coverage; accrued paid time off; 401(k) with company match; disability and life insurance; and paid maternity and paternity leave
• Company-paid holidays so you can rest, recharge, and focus on what matters most
• Recognition programs, contests, and awards that celebrate your contributions
• Continuous growth opportunities through learning, leadership development, and career advancement support
• A collaborative culture where your ideas are valued and your work makes a difference

We're also proud to be recognized for creating an exceptional employee experience:

• Best Place to Work in BioPharma — 2022, 2023, 2025
• Certified Great Place to Work® — 2021, 2023, 2025, 2026

Learn more:

What will you be doing?

• Manage job postings, requisition tracking, and recruitment system administration, ensuring accurate documentation and timely progression of candidates through the hiring process.
• Coordinate end-to-end pre-employment and onboarding processes, including background investigations, drug testing, offer letters, and new hire documentation.
• Maintain candidate, contractor and employee records, ensuring compliance with federal/state regulations and company policies, including I-9 verification and employment authorization documentation.
• HRIS (Workday) and recruitment systems- generate reports, manage tracking tools, and ensure data accuracy and confidentiality across all records and documentation.
• Manage shared mailboxes and ServiceNow inquiries, preparing employment verifications and unemployment documentation, distributing surveys, and contributing to process improvements
• Serving as a point of contact for candidates and hiring managers.
• Support ongoing People & Culture and Recruitment initiatives.
• All other ad hoc requests from management as and when required.

What do you need for this position?

• Bachelor's degree or related work experience desirable.
• 2 years plus varied administrative experience.
• Must be proficient in Microsoft Office, in particular Word, Excel, and PowerPoint.
• Experience working with HRIS and Applicant Tracking Systems preferred
• Excellent organizational, communication, and time management skills
• High attention to detail and ability to manage confidential information
• Ability to manage multiple priorities in a fast-paced environment

The base pay range for this position is $16.10/hr - $29.90/hr. The final compensation offered to a successful candidate will be determined by factors such as experience, skills, internal equity, and business needs.

About Inizio Engage

Inizio Engage is a strategic, commercial, and creative engagement partner that specializes in healthcare. Our passionate, global workforce augments local expertise and diverse mix of skills with data, science, and technology to deliver bespoke engagement solutions that help clients reimagine how they engage with their patients, payers, people, and providers to improve treatment outcomes. Our mission is to partner with our clients, improving lives by helping healthcare professionals and patients get the medicines, knowledge and support they need.

We believe in our values: We empower everyone/We rise to the challenge/We work as one/We ask what if/We do the right thing, and we will ask you how your personal values align to them.

To learn more about Inizio Engage, visit us at:

Equal Opportunity & Inclusion

Inizio Engage is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, gender, gender identity or expression, genetic information, marital status, medical condition (including pregnancy, childbirth, or related conditions), mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

Inizio Engage is committed to providing reasonable accommodations in accordance with applicable law.

Inizio Engage complies with applicable fair chance hiring laws and will consider qualified applicants regardless of criminal history. Where permitted by applicable law, employment offers may be contingent upon the successful completion of a background check. Any information obtained from a background check will be considered in relation to the requirements of the relevant position, consistent with applicable law.

Candidate Use of Artificial Intelligence in Interviews

As part of our commitment to a fair and equitable hiring process, candidates are expected to complete all interview activities without the use of artificial intelligence tools or external assistance unless such assistance is authorized in advance by Inizio Engage or otherwise required in accordance with applicable law. This includes, but is not limited to, using generative artificial intelligence platforms to produce, edit, or guide responses in real time. Candidates may be asked to confirm compliance with this policy. Any violation of this policy may result in disqualification from consideration of employment. Candidates may submit requests for reasonable accommodation in accordance with applicable law to the Inizio Engage Talent Acquisition team.