People & Culture Coordinator

ALLSAINTS Retail Limited; West Hollywood (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health & wellbeing benefits

401(k) matching

Employee clothing discount

Job summary

AllSaints in West Hollywood, CA is seeking a People Coordinator to support our North American People & Culture team. You will manage onboarding logistics, records, reporting, and system administration under the Head of People Partnering, NA.

You will help with employee lifecycle changes, policy inquiries, data accuracy, and compliance while contributing to payroll and special People projects as your HR skills grow.

Qualifications

• Proven ability to handle confidential employee data responsibly.
• Ability to work independently in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Input and maintain employee lifecycle changes in internal databases.
• Organize confidential personnel files and ensure data privacy compliance.
• Produce operational reporting and communication for the team.
• Support Talent Acquisition with postings, offer letters, background checks, and access for new hires.
• Serve as primary contact for policy inquiries and verifications.
• Conduct audits to ensure compliance with labor regulations and standards.
• Participate in People & Culture initiatives and projects.
• Handle payroll and benefits administrative tasks as needed.
• Maintain confidentiality of sensitive information and uphold brand values.

Skills

Integrity

Proactive

Prioritization

Attention to detail

Eagerness to learn

Communication

Google Workspace

HRIS/ATS exposure

Education

Bachelor’s degree or admin experience

Tools

HRIS/ATS tools

Job description

West Hollywood, California, United States

The allsaints team

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE
As our People Coordinator, you'll play a pivotal role on our North American People & Culture team while building a strong foundation for a career in human resources. Supporting both the AllSaints and John Varvatos brands and reporting directly to the Head of People Partnering, NA, you will touch every stage of the employee lifecycle-- from onboarding logistics to system administration and compliance. You’ll work hand-in-hand with our HR Business Partners, Talent Acquisition Recruiter, and People Leadership to deliver a top-tier employee experience, keep operations running smoothly, and actively take on expanding responsibilities as your HR expertise grows.

WHAT YOU’LL BE DOING

• Input and maintain all employee lifecycle changes-- including new hires, status updates, transfers, and separations-- in internal databases with a high degree of accuracy.
• Organize and archive confidential personnel files and employee records in compliance with data privacy regulations.
• Produce and distribute regular operational reporting and communication, including team rosters, milestone reminders, and compliance follow-up.
• Support Talent Acquisition by posting open positions, drafting offer letters, initiating background checks, and coordinating system access for new hires.
• Serve as the primary contact for manager and employee inquiries regarding company policies, people processes, and employment verifications.
• Conduct routine quality checks and audits to ensure continuous departmental compliance with local labor regulations and company standards.
• Participate in People & Culture initiatives, employee recognition programs, and special team projects.
• Handle administrative tasks and operational requests as needed to support the broader People team, including payroll and benefits.
• Maintain strict confidentiality and handle sensitive employee and business information with utmost discretion.
• Uphold and reflect company brand integrity and values in all internal and external communications.

WHAT WE’RE LOOKING FOR

• High level of personal integrity with a proven track record of handling sensitive, confidential employee data responsibly.
• High energy, positive attitude, and a strong sense of initiative with the ability to work independently in a fast-paced environment.
• Able to prioritize competing tasks, manage deadlines, and maintain focus under pressure.
• Meticulous attention to detail with strong follow-up and follow-through habits to ensure data accuracy and operational consistency.
• Eager to learn new concepts quickly, embrace organizational changes, and expand HR skill sets over time.
• Excellent written and verbal communication skills with a professional demeanor when interacting with employees and stakeholders.
• Experience with Google Workspace (Docs, Sheets, Slides, Drive) and proficiency in Microsoft Excel.
• Prior exposure to HRIS platforms or applicant tracking system is a plus.

EXPERIENCE

• 1+ years of experience in HR, people operations, or recruitment support.
• Bachelor’s degree or equivalent hands‑on administrative experience.
• Proven track record of delivering responsive, high-quality administrative support to internal teams and employees.

This is a full time hourly role available at a rate of: $25.00 - $27.00 USD/Hour.

About the location

Our North America region is made up of 71 retail locations across the U.S. and Canada, with our flagship store in New York City. We are primarily based out of our Los Angeles studios, bringing our brand’s iconic aesthetic to West Hollywood, CA.

What we stand for

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future

Health and wellbeing benefits

AllSaints offers employees regularly working a minimum of 30 hours per week comprehensive Health & Wellbeing Benefits. Eligible employees may also choose to enroll family members, including a legal spouse/ registered domestic partner.

• Medical, Dental, Vision, and
• Flexible Spending Accounts (FSA) & Dependent Care Accounts
• Commuter & Parking Saving Accounts
• 401(k) Enrollment - Traditional 401(k)/Roth 401(k) with matching
• Enhance Paid Parental Benefits
• Voluntary Additional Life & Disability Coverage for Spouse and Child(ren)
• Basic Life and Disability
• Short/Long-Term Disability
• Employee Assistance Programs
• Personal Clothing Discount

Note: Availability of the benefits are based on location & employment type and may have certain eligibility requirements. AllSaints reserves the right to amend or withdraw these benefits at any time.

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand. We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes.

Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.