People & Culture Coordinator

ALLSAINTS Retail Limited; New York (NY); Sur place; USD 34 000 - 39 000; Plein temps

Avantages offerts par ce poste

Health & wellbeing benefits

401(k) Enrollment with matching

Personal clothing discount

Commuter & Parking Saving Accounts

Parental benefits

Résumé du poste

AllSaints is seeking a People Coordinator to support North American HR operations, from onboarding to system administration and compliance. You’ll collaborate with HR partners, talent acquisition, and leadership to deliver a top-tier employee experience.

The role covers data integrity, confidential file management, reporting, and benefits administration, with opportunities to grow HR responsibilities over time.

Qualifications

• Bachelor’s degree or equivalent hands-on administrative experience.
• Proven ability to handle sensitive data with integrity.
• Excellent written and verbal communication skills.
• Experience with Google Workspace and Excel.
• Familiarity with HRIS or ATS is a plus.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational and follow-up skills.
• Willingness to grow HR expertise over time.

Responsabilités

• Input and maintain all employee lifecycle changes in internal databases with high accuracy.
• Organize and archive confidential personnel files in compliance with data privacy regulations.
• Produce and distribute regular operational reporting and team rosters.
• Support Talent Acquisition by posting jobs, drafting offer letters, and initiating background checks.
• Serve as primary contact for manager and employee inquiries on policies and processes.
• Conduct routine quality checks to ensure compliance with labor regulations and standards.
• Participate in People & Culture initiatives and recognition programs.
• Handle payroll and benefits administrative tasks as needed.
• Maintain confidentiality and protect sensitive information.
• Uphold brand values in internal and external communications.

Connaissances

Attention to detail

Data privacy compliance

Communication skills

Independent work

HRIS/ATS familiarity

Google Workspace

Excel proficiency

Organizational skills

Formation

Bachelor’s degree

Outils

Google Workspace

Microsoft Excel

HRIS/ATS (exposure)

Description du poste

134 Spring St #504, New York, NY 10012, USA,
New York, 10012

The allsaints team

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE

As our People Coordinator, you'll play a pivotal role on our North American People & Culture team while building a strong foundation for a career in human resources. Supporting both the AllSaints and John Varvatos brands and reporting directly to the Head of People Partnering, NA, you will touch every stage of the employee lifecycle-- from onboarding logistics to system administration and compliance. You’ll work hand-in-hand with our HR Business Partners, Talent Acquisition Recruiter, and People Leadership to deliver a top-tier employee experience, keep operations running smoothly, and actively take on expanding responsibilities as your HR expertise grows.

WHAT YOU’LL BE DOING

• Input and maintain all employee lifecycle changes-- including new hires, status updates, transfers, and separations-- in internal databases with a high degree of accuracy.
• Organize and archive confidential personnel files and employee records in compliance with data privacy regulations.
• Produce and distribute regular operational reporting and communication, including team rosters, milestone reminders, and compliance follow-up.
• Support Talent Acquisition by posting open positions, drafting offer letters, initiating background checks, and coordinating system access for new hires.
• Serve as the primary contact for manager and employee inquiries regarding company policies, people processes, and employment verifications.
• Conduct routine quality checks and audits to ensure continuous departmental compliance with local labor regulations and company standards.
• Participate in People & Culture initiatives, employee recognition programs, and special team projects.
• Handle administrative tasks and operational requests as needed to support the broader People team, including payroll and benefits.
• Maintain strict confidentiality and handle sensitive employee and business information with utmost discretion.
• Uphold and reflect company brand integrity and values in all internal and external communications.
• This role will have a dotted reporting line into the Head of People Partnering for John Varvatos.

WHAT WE’RE LOOKING FOR

• High level of personal integrity with a proven track record of handling sensitive, confidential employee data responsibly.
• High energy, positive attitude, and a strong sense of initiative with the ability to work independently in a fast-paced environment.
• Able to prioritize competing tasks, manage deadlines, and maintain focus under pressure.
• Meticulous attention to detail with strong follow-up and follow-through habits to ensure data accuracy and operational consistency.
• Eager to learn new concepts quickly, embrace organizational changes, and expand HR skill sets over time.
• Excellent written and verbal communication skills with a professional demeanor when interacting with employees and stakeholders.
• Experience with Google Workspace (Docs, Sheets, Slides, Drive) and proficiency in Microsoft Excel.
• Prior exposure to HRIS platforms or applicant tracking system is a plus.

EXPERIENCE

• 1+ years of experience in HR, people operations, or recruitment support.
• Bachelor’s degree or equivalent hands-on administrative experience.
• Proven track record of delivering responsive, high-quality administrative support to internal teams and employees.

This is a full time hourly position available at a rate of: $25.00 - $28.00 USD/Hour.

About the location

Our North America region is made up of 71 retail locations across the U.S. and Canada, with our flagship store in New York City. We are primarily based out of our Los Angeles studios, bringing our brand’s iconic aesthetic to West Hollywood, CA.

What we stand for

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future

Health and wellbeing benefits

AllSaints offers employees regularly working a minimum of 30 hours per week comprehensive Health & Wellbeing Benefits. Eligible employees may also choose to enroll family members, including a legal spouse/ registered domestic partner.

• Medical, Dental, Vision, and
• Flexible Spending Accounts (FSA) & Dependent Care Accounts
• Commuter & Parking Saving Accounts
• 401(k) Enrollment - Traditional 401(k)/Roth 401(k) with matching
• Enhance Paid Parental Benefits
• Voluntary Additional Life & Disability Coverage for Spouse and Child(ren)
• Basic Life and Disability
• Short/Long-Term Disability
• Employee Assistance Programs
• Personal Clothing Discount

Note: Availability of the benefits are based on location & employment type and may have certain eligibility requirements. AllSaints reserves the right to amend or withdraw these benefits at any time.

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand. We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes.

Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.