People & Culture Admin

ShipMonk; Louisville (KY); On-site; USD 22,000 - 29,000; Full time

Job summary

ShipMonk is seeking an Operations Administrative Assistant to support daily HR operations within a fast-paced warehouse environment. You will help ensure smooth onboarding, maintain accurate employee records, and assist with compliance and engagement initiatives.

You will manage pre-onboarding, attendance data in UKG, roster accuracy, and internal communications, while coordinating mail and tours for candidates and new hires in a growing logistics network.

Responsibilities

• Prepare materials and supplies for hourly new hire orientation sessions.
• Conduct warehouse tours for candidates during the interview process to provide insight into operations.
• Print and distribute new hire badges and OP (OpenPath) cards.
• Upload attendance and behavioral feedback forms to individual employee profiles.
• Use UKG (or other HRIS) for reporting, attendance tracking, and roster management.
• Assign attendance points for No Call/No Show (NCNS), Voluntary Time Off (VTO), and missed punches in line with attendance policy.
• Perform regular roster scrubs to ensure accuracy of scheduling and employee data.
• Assist in planning and executing employee engagement activities, including logistics, setup, and communications.
• Send JA (Job Abandonment) notifications following established HR protocols.
• Sort, send, and direct incoming mail to the appropriate departments or personnel.

Job description

ShipMonk isn't just a 3PL — we're the tech-powered growth partner for ecommerce brands, running 12+ owned fulfillment centers across the US, Canada, the UK, and Europe so our merchants can stress less and grow more.

Operations Administrative Assistant

Position Summary

We are seeking a detail-oriented and proactive Operations Administrative Assistant to support daily human resources operations in a dynamic warehouse environment. This role is essential in ensuring a smooth onboarding experience, maintaining accurate employee records, and assisting in compliance and engagement initiatives.

Key Responsibilities

Pre-Onboarding Support & Orientation

• Prepare materials and supplies for hourly new hire orientation sessions.
• Conduct warehouse tours for candidates during the interview process to provide insight into operations.*
• Print and distribute new hire badges and OP (OpenPath) cards.

Employee Performance Management

• Upload attendance and behavioral feedback forms to individual employee profiles.
• Use UKG (or other HRIS) for reporting, attendance tracking, and roster management.
• Assign attendance points for No Call/No Show (NCNS), Voluntary Time Off (VTO), and missed punches in line with attendance policy.
• Perform regular roster scrubs to ensure accuracy of scheduling and employee data.

Engagement & Communication

• Assist in planning and executing employee engagement activities, including logistics, setup, and communications.
• Send JA (Job Abandonment) notifications following established HR protocols.*
• Sort, send, and direct incoming mail to the appropriate departments or personnel.

Compensation

• $18.50 per hour

About ShipMonk

ShipMonk isn't just a 3PL; we're a growth partner for merchants. We provide cutting-edge technology and a network of owned and operated fulfillment centers that empower high-growth ecommerce and DTC brands to stress less and grow more. With over 2,500 employees across five countries, we're on a mission to revolutionize fulfillment by providing everything from the fastest click-to-delivery and real-time inventory to custom solutions—all with a merchant-first mindset.

Why ShipMonk?

• Global Fulfillment Network: Our 12+ owned and operated fulfillment centers span the US, Canada, the U.K., and Mainland Europe. We never outsource, ensuring quality and consistency.
• Proprietary Technology: We've eliminated the need for tribal knowledge with our AI-powered platform. It provides a real-time, unified view of inventory and orders, giving our merchants the control and visibility they need to succeed.
• Unrivaled Support: We provide hands-on, "mom and pop" support with a global reach. Our dedicated teams are on-site at every fulfillment center, ready to jump into action.
• Transparent Pricing: We believe in honest, long-term partnerships. Our all- inclusive pricing means predictable costs, with no hidden fees or surprises.
• Committed to the Future: We invest over $10 million annually in research and development to ensure our technology and services continually evolve, helping merchants plant roots with a partner who is here to stay.

Our Core Values

Our values are the heart of our culture. We're looking for individuals who embody these principles every day.

• Merchant-first: We handle the logistics so our merchants can focus on what they do best—growing their business.
• People make ShipMonk: We believe in our team and invest in our people.
• Own it: We take ownership of our work, our mistakes, and our successes.
• Get sh*t done: We're a fast-paced, high-growth company that values action and results.
• Change the score: We challenge the status quo, constantly innovating and improving.

ShipMonk is an equal opportunity employer. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.