People Coordinator

Montage International; Washington (District of Columbia); On-site; USD 44,000 - 47,000; Full time

Job summary

Montage International in Washington, DC is seeking a People Coordinator to be the friendly face of the People Department, handling daily clerical tasks and supporting department operations.

You will assist HR reception, manage scheduling, process new hire paperwork, administer I-9s and E-Verify, support associate programs, and help with recruitment and file maintenance. MS Office skills and Spanish are valued; one year admin experience is expected.

Qualifications

• High School Diploma or equivalent required; Bachelor's Degree preferred.
• Previous HR experience preferred.
• Minimum of one year of administrative experience required.
• Previous hotel experience preferred.
• Good written and communication skills required.
• Fluency in Spanish preferred.
• Strong knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Assisting with general HR office duties such as answering calls to the HR line and greeting visitors.
• Scheduling appointments and coordinating with Managers and Associates.
• Processing new hire paperwork and administering I-9 and E-Verify.
• Supporting Associate programs and events and maintaining personnel files.
• Assisting with recruitment processes and tracking offers and background checks.
• Entering Associate data and maintaining HR office organization.
• Performing other related duties as assigned.

Skills

Customer service

Communication

Scheduling

Spanish

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

People Coordinator SUMMARY

The People Coordinator is an integral member of the People Department team. It is the face of the department and emanates a high level of customer service. This role is responsible for managing daily clerical and administrative tasks that support the overall operations of the People Department.

ESSENTIAL FUNCTIONS

• Assisting with general HR office duties such as answering calls to general HR line, greeting in the HR reception area, and answering general HR questions for Associates or walk-ins
• Assisting managers and Associates with scheduling appointments
• Communicating with newly hired Associates and administering new hire paperwork
• Administering I-9’s and verifying employment eligibility using E-Verify
• Supporting and administering Associate programs and events
• Preparing and ordering office supplies as approved by the Human Resources Director
• Performing all administrative duties, tasks and projects as assigned
• Preparing personnel files, filing paperwork and documents
• Assisting with the recruitment process when necessary
• Tracking and monitoring receipt of employment offers, background, and drug screen results
• Assisting with payroll, benefits, and recruitment work when needed
• Entering Associate data and accurately filing information
• Maintaining the cleanliness and appearance of the HR office
• Performing other related duties as required and assigned

QUALIFICATIONS

• High School Degree or equivalent required, Bachelor’s Degree preferred
• Previous experience in Human Resources preferred
• Minimum of one (1) year administrative experience required
• Previous hotel experience preferred
• Good written and communication skills required
• Fluency in Spanish preferred
• Must have strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook

PHYSICAL REQUIREMENTS

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 6 hours a day. Walking and standing are occasionally required. Must be able to lift up to 15 lbs. on a regular and continuing basis. This position requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity.

The pay scale for the People Coordinator position is $32.50 per hour. The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life.

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