People Coordinator

montage; Laguna Beach (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Montage International in Laguna Beach seeks a People Coordinator to be the friendly face of the People Department, handling daily clerical and HR-related tasks to support operations.

The role involves coordinating with managers and associates, processing new hire paperwork, I-9s, and recruitment activities, while maintaining personnel records and HR Office upkeep. Fluency in Spanish is preferred, and hotel industry experience is a plus.

Qualifications

• High school degree or equivalent required; bachelor’s degree preferred.
• Previous experience in Human Resources is preferred.
• Minimum of one year administrative experience required.
• Previous hotel experience preferred.
• Good written and communication skills required.
• Spanish language fluency preferred.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Answer calls on the general People line and greet visitors.
• Assist managers and associates with scheduling appointments.
• Administer new hire paperwork and I-9s/E-Verify.
• Support associate programs and events.
• Prepare personnel files and filing.
• Assist with recruitment and offer processes as needed.
• Enter and maintain associate data accurately.
• Maintain HR office cleanliness and appearance.

Skills

Microsoft Office

Spanish (preferred)

Communication skills

Administrative support

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

People Coordinator

SUMMARY

The People Coordinator is an integral member of the People Department team. It is the face of the department and emanates a high level of customer service. This role is responsible for managing daily clerical and administrative tasks that support the overall operations of the People Department.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

• Assisting with general People office duties such as answering calls to general People line, greeting in the People reception area, and answering general People questions for Associates or walk-ins
• Assisting managers and Associates with scheduling appointments
• Communicating with newly hired Associates and administering new hire paperwork
• Administering I-9’s and verifying employment eligibility using E-Verify
• Supporting and administering Associate programs and events
• Preparing and ordering office supplies as approved by the Human Resources Director
• Performing all administrative duties, tasks and projects as assigned
• Preparing personnel files, filing paperwork and documents
• Assisting with the recruitment process when necessary
• Tracking and monitoring receipt of employment offers, background, and drug screen results
• Assisting with payroll, benefits, and recruitment work when needed
• Entering Associate data and accurately filing information
• Maintaining the cleanliness and appearance of the HR office
• Performing other related duties as required and assigned

QUALIFICATIONS

• High School Degree or equivalent required, Bachelor's Degree preferred
• Previous experience in Human Resources preferred
• Minimum of one (1) year administrative experience required
• Previous hotel experience preferred
• Good written and communication skills required
• Fluency in Spanish preferred
• Must have strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook

PHYSICAL REQUIREMENTS

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 6 hours a day. Walking and standing are occasionally required. Must be able to lift up to 15 lbs. on a regular and continuing basis. This position requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity.

The pay scale for People Coordinator is $25.00.

The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.