PD Admin Assistant

Gfoat; Breckenridge (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Job summary

Breckenridge Police Department is seeking an Administrative Assistant to provide essential administrative, financial, and records management support for daily department operations. You will coordinate administrative functions, maintain official records, and support department personnel.

Responsibilities include handling personnel documentation, confidential records, and public information requests in accordance with law.

Qualifications

• Organizational and time management skills are essential.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite; ability to learn department-specific software.

Responsibilities

• Process departmental personnel documents and maintain confidential personnel records.
• Maintain pending litigation files and other sensitive records.
• Assist with public information requests under applicable laws.
• Coordinate with City Finance on accounts payable, purchase orders, and invoices.

Skills

Organizational skills

Confidentiality

MS Office

Detail-oriented

Public safety environment

Tools

Microsoft Office Suite

Job description

Administrative Assistant

The Breckenridge Police Department is seeking a highly organized, detail-oriented Administrative Assistant to provide essential administrative, financial, and records management support. This position plays a key role in ensuring the efficient daily operation of the department by coordinating administrative functions, maintaining official records, and supporting department personnel.

Essential Duties and Responsibilities:

• Process departmental personnel documentation and maintain confidential personnel records.
• Maintain pending litigation files and other sensitive legal and administrative records.
• Assist with public information requests in accordance with the Texas Public Information Act and applicable laws.
• Coordinate daily with the City's Finance Department regarding accounts payable, purchase orders, requisitions, vendor accounts, invoices, and financial reconciliation.
• Manage procurement activities by processing purchase orders, communicating with vendors, routing invoices for payment, and administering employee reimbursement requests.
• Maintain and archive contracts, leases, memorandums of understanding (MOUs), interlocal agreements, legal documents, and other official departmental records.
• Coordinate scheduling and logistics for departmental meetings, training, community outreach events, and public appearances.
• Provide administrative support to department leadership and staff while maintaining a high level of professionalism and confidentiality.
• Perform other related duties as assigned to support the mission and operations of the Breckenridge Police Department.

Preferred Qualifications:

• Excellent organizational, communication, and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite and the ability to learn department-specific software.
• Strong attention to detail with the ability to prioritize multiple projects and meet deadlines.
• Experience working in an administrative, municipal government, public safety, or law enforcement environment is preferred but not required.

The City reserves the right to allow an employee to obtain licenses/certifications during a reasonable timeframe agreed to in writing (unless otherwise prohibited or limited by law) as a condition of continued employment. Failure to obtain the licenses/certifications as agreed will result in termination.