PC Party Coordinator

GLENVIEW PARK DISTRICT; Glenview (IL); On-site; USD 17,000 - 28,000; Part time

Benefits offered by this job

Complimentary Park Center Health and F

Fitness Membership

Job summary

The Glenview Park District is seeking a Part-Time Party Coordinator to manage birthday parties and private Splash rentals at Park Center in Glenview, IL. You will handle inquiries, bookings, staff scheduling, and on-site event execution.

You will ensure smooth operations, excellent customer service, and accurate payments, with a focus on weekend availability and guest satisfaction.

Qualifications

• Education: High School Diploma or equivalent required.
• 1–2 years of prior experience working with children and adults.
• Outstanding customer service skills, including active listening to customer needs.
• Demonstrated ability to respond to phone calls and emails with a sense of urgency.
• Excellent communication skills and utilizing technology (Microsoft Word, Excel, and Teams).

Responsibilities

• Coordinate birthday parties and private Splash rentals from booking to execution.
• Communicate with families to discuss party options and themes.
• Schedule staff and manage weekend party staff.
• Create charge out forms and collect additional payments if needed.
• Coordinate with contractors for party bookings and ensure space is clean after events.

Skills

Customer service

Communication

Tech literacy

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Teams

Job description

Job Details

Job Location: Park Center - Glenview, IL 60026, Position Type: Part Time, “Recreate” a better life with a career in the field of Parks & Recreation!

Job Summary

The Party Coordinator is responsible for coordinating birthday parties and private Splash rentals at Park Center from initial planning and booking through event execution. This role involves enthusiastically communicating directly with families to discuss party options and themes, booking events, scheduling staff, and ensuring all weekend birthday parties and private rentals run smoothly. The Party Coordinator will help create a fun, organized, and memorable experience for every guest while providing excellent customer service throughout the process. The Party Coordinator is responsible to perform the following essential functions including, but not limited to:

• Follow up with inquiries from families regarding party options (both pick-a-parties and Splash pool parties)
• Provide interested patrons with instructions on how to book parties online and create household account
• Assist patrons with booking party rentals, book rental room in system, and schedule party staff
• Creates charge out forms and receive additional payments from parties using extra time or having extra people over the allotted limit
• Communicates with contractors for party booking
• Oversees all weekend parties and private rentals, including party staff
• Works with Supervisor when crafts and game materials need to be ordered for themed parties
• Ensures party rooms are cleaned after parties by patrons
• Confirms party schedule with supervisor

Qualifications

• Education: High School Diploma or equivalent required.
• 1-2 years of prior experience working with children and adults.
• Outstanding customer service skills, including active listening to customer needs.
• Demonstrated ability to respond to phone calls and emails with a sense of urgency.
• Excellent communication skills and utilizing technology (Microsoft Word, Excel, and Teams).

PAY & SCHEDULING

• Year-round, part-time position. Consistent weekend availability is an essential requirement.
• Weekend availability required: Must be available to work most weekend shifts (Saturday and Sunday), typically between 12:00 PM and 6:00 PM, with the possibility of occasional later hours.
• Weekday availability required: Must be available to work 2–3 days per week (Monday–Friday), approximately 3 hours per day.

BENEFITS WE OFFER

• Complimentary Park Center Health and Fitness Membership, Outdoor and Indoor Pool Membership, Dog Park and Ice Center Membership as well as discounts to other facilities.

The Glenview Park District is an Equal Opportunity Employer

FOR MORE INFORMATION

For any questions, please contact Kara Graber [phone] [e-mail]