Payroll Technician I/II

City of Pomona; Pomona (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

CalPERS participation

Deferred compensation plan

Tuition reimbursement

Medical flexible spending account

Vacation and sick leave

Job summary

The City of Pomona Police Department seeks a Payroll Technician I/II to manage payroll operations, time entry, reporting, and compliance for sworn and civilian staff. This role emphasizes accuracy, confidentiality, and customer service within a fast-paced public safety environment.

Ideal candidates possess strong analytical skills and the ability to interpret pay rules, labor contracts, and regulatory requirements. A comprehensive benefits package is included.

Qualifications

• High school diploma with college-level coursework in bookkeeping, accounting, or related field.
• Payroll Technician I requires 1 year of payroll/time entry/accounting experience; Technician II requires 3 years in payroll/time entry.
• Candidates must understand pay rules, labor contracts, and regulatory requirements.

Responsibilities

• Coordinate daily payroll operations for the Police Department.
• Enter, review, and code time-entry forms for processing.
• Prepare payroll reports and data processing inputs.
• Audit payroll records and timesheets for accuracy and compliance.
• Respond to employee inquiries regarding payroll and MOUs.
• Process sick leave and vacation requests and track usage.
• Balance accounts and input purchase requisitions in the financial system.
• Research regulatory updates and implement changes to the payroll system.

Skills

Attention to detail

Relationship building

Critical thinking

Professional & technical expertise

Education

High school diploma with college courses in bookkeeping/accounting

Payroll Technician I – 1 year payroll/time entry/accounting experience

Payroll Technician II – 3 years payroll/time entry experience

Job description

The City of Pomona Police Department is dedicated to serving and protecting our community with integrity and professionalism. We are seeking a skilled Payroll Technician to join our team and contribute to the efficient operation of our payroll processes. You will play a crucial role in managing payroll operations for the Police Department. Your responsibilities will include coordinating payroll functions, performing technical tasks related to time entry, preparing payroll reports, and processing special event payroll.

The Payroll Technician I/II position is a flexible staffing classification. Depending on qualifications, this recruitment may be filled at the I or II level. Please review the job description for additional information regarding the position.

This recruitment will also establish an eligible list for future vacancies.

Ideal Candidate

The ideal candidate for the Payroll Technician I/II position is detail-oriented, highly organized, and skilled in performing technical payroll and accounting tasks with accuracy and confidentiality. They possess strong analytical abilities, excellent communication skills, and the capacity to interpret pay rules, labor contracts, and regulatory requirements.

They thrive in a fast-paced environment, demonstrate initiative in resolving discrepancies, and maintain professionalism when handling sensitive information. With a commitment to precision, customer service, and teamwork, they support the Department’s mission by ensuring payroll operations run efficiently and reliably.

Why Choose Pomona?

Join a dedicated team committed to supporting public safety and ensuring the integrity of essential payroll operations. Contribute to your community while gaining valuable experience in managing complex payroll functions, preparing financial analyses, and supporting sworn and civilian staff.

This position offers an excellent benefits package, including medical, dental, and vision coverage; CalPERS participation; an optional deferred compensation plan; tuition reimbursement; and a medical flexible spending account. Additionally, the City of Pomona provides vacation and sick leave, 13 paid holidays, and 2 floating holidays.

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:

Education and Experience

• High school diploma supplemented by college level course work in bookkeeping, accounting, or a related field.
• Payroll Technician I - One year of payroll, payroll time entry, or accounting experience.
• Payroll Technician II - Three years of increasingly responsible payroll, including payroll time entry, experience.

To excel in this position, the candidate must possess a set of core competencies. These competencies include, but are not limited to the following:

Core Competencies

• Attention To Detail: Focusing on the details of work content, work steps, and final work products
• Relationship Building: Establishing rapport and maintaining mutually productive relationships
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Professional & Technical Expertise: Applying technical subject matter to the job

Coordinate the daily operations of the Police Department's payroll system; perform payroll tasks such as collecting, reviewing, and coding time entry forms for processing. Enters and monitors payroll data necessary to produce total pay using the City's payroll system.

Prepare payroll information for data processing; make necessary additions, deletions, and changes regarding timesheets; input timesheet totals into City payroll system; run preliminary verification report; make payroll adjustments as necessary; submit final report.

Proof and audit payroll records and timesheets ensuring accuracy and compliance with City policies, procedures, and regulations, Memorandums of Understanding (MOU) provisions, FLSA, FMLA, and Workers' Compensation provisions and guidelines; make corrections and adjustments as necessary; document and provide the Finance Department with all necessary completed forms for all such adjustments and corrections.

Serve as a resource to answer employees' and supervisors' inquiries regarding payroll information and MOU's; serve as a liaison between the Police Department and City's Payroll office to explain/resolve concerns regarding payroll, compensation, and related issues.

Process all requests for sick leave and vacation usage; document and file sick leave and vacation requests for use in employee evaluations; maintain automated software database systems to track and provide reports involving sick leave usage.

Monitor and balance various accounts, verifying availability of funds and classification of expenditures. Process purchase requisitions and input into the City's financial system.

Prepare payroll records and statistical reports.

Research and analyze regulatory updates and other information impacting the payroll system; implement required changes to the system.

Perform related duties and responsibilities as assigned.

Special Requirements

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment.

Final candidates will be subject to a background interview with the Police Chief or his designee and a background investigation. Failure to receive a recommendation to hire at any phase will result in disqualification.