Payroll Technician I

Theuniversityunion; Sacramento (CA); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

CalPERS Retirement

Paid Vacation Time (6.66 hours/month)

Paid Sick Time (8 hours/month)

Paid Holidays (14 per year)

Excellent medical benefits – employee

Educational Assistance Program

Discounted WELL fitness membership

Work from home after 6 months

Job summary

University Enterprises, Inc. is seeking a Payroll Office Clerk to support timesheet processing, W-4 forms, and check distribution on the Sacramento campus.

The role is full-time, benefitted, with initial in-office work for 6 months and potential work-from-home up to two days per week thereafter. The ideal candidate will have strong clerical skills, proficiency in Word and Excel, and experience handling confidential information.

Qualifications

• Demonstrated work experience in a variety of office and customer service support assignments.
• Demonstrated work experience in a customer service position interacting in person with the public.
• Demonstrated experience maintaining complex filing and record-keeping systems.
• Demonstrated ability to communicate effectively with all levels of employees and customers.

Responsibilities

• Independently performs clerical functions using Word/Excel; supports Payroll Manager.
• Answers phones and greets visitors; provides payroll policy information.
• Reviews and prepares timesheets for processing with manager approval.
• Assists Payroll Technicians II & III with verification and balancing of payroll.
• Receives and distributes payroll checks; maintains payroll files and retention.
• Maintains mail handling and department mail distribution processes.
• Tracks W-2 forms and processes duplicate requests.

Skills

Front counter experience

Customer service

Office filing systems

Microsoft Word & Excel

Data entry

Written & verbal communication

Attention to detail

Payroll familiarity

Tools

UKG Workforce Ready

Job description

• Location 6000 J ST,SACRAMENTO, CA, 95819,United States
• Base Pay $3,567.00 - $5,351.00 / Month
• Employee Type Benefited Non-Exempt-Sal

Broad Scope & Function

The position performs a variety of complex office support assignments in the University Enterprises, Inc. Payroll Office; explains and assists employees in completing timesheets, direct deposit authorizations and W-4 forms. Reviews timesheets for processing; answers phones; distributes/mails payroll checks; answers general questions regarding Payroll policies and procedures; provides back-up support for Payroll Services Technician II and III and provides clerical support for the Payroll Manager.

Reporting Relationship

The position reports directly to and receives direct supervision from the Assistant Payroll Manager.

• Full range: $3,567-$5,351 per month ($42,809-$64, 214 per year)
• Anticipated hiring range: $4,000 - $4,600 per month ($48,000-$55,200 per year)
• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 6.66 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center

This position closes to new applicants on September 14, 2026 . Your application will be reviewed after this date.

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Duties and Responsibilities

• Independently performs a variety of clerical functions; completes data processing assignments using Microsoft Word and Excel software; performs copying, scanning, filing, and record keeping assignments; and destroys reports by shredding when required. Sets up and modifies mail merge documents and spreadsheets; acts as the primary clerical support for the Payroll Manager.
• Answers phones and greets visitors providing general information on payroll policies and procedures, timesheets, check distribution, and related payroll functions or directs them to other staff as appropriate. Directs employees to the website for payroll-related forms; assists employees with appropriate time reports, calendars, and other payroll-related forms.
• Reviews and prepares timesheets for processing by checking for completeness and manager approval.
• Assists Payroll Technicians II & III with verification of payroll, verifying prior pay period timesheets and balancing time report batches.
• Receives, maintains, and monitors all Request to Hold Paycheck forms and follows up on missing or incomplete information. Prepares checks for distribution.
• Establishes and maintains files and record keeping systems for payroll reports, employee change forms, W-4s, timesheets, check maintenance, journal entries, and other documentation and worksheets. Complies with retention policies by preparing documents for storage and scanning; shreds old files when necessary.
• Receives, date stamps, sorts, and distributes incoming department mail; processes outgoing department mail by operating automated postage machine; ensures mail is taken to the proper pick-up point at designated times.
• Maintains direct deposit rejection notices and corresponds with employees in writing or by phone when necessary.
• Distributes payroll checks ensuring policies and procedures are followed.
• Inventories, orders, and receives all Payroll Office supplies; maintains an adequate supply of all payroll forms.
• Responsible for tracking returned W-2 forms, verifying and processing requests for duplicates ensuring proper procedures are followed.
• Performs other job-related duties as assigned.

Requirements

Minimum Qualifications

• Demonstrated work experience in performing a variety of office and customer service support assignments including front counter/receptionist experience.
• Demonstrated work experience in a customer service position interacting in person with the public.
• Demonstrated experience in maintaining complex filing systems and record keeping systems, including alphabetical and numerical files.
• Demonstrated experience effectively communicating and working with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment.
• Demonstrated knowledge of general office procedures, methods, and equipment.
• Demonstrated skill in working in a fast-paced environment with numerous interruptions while maintaining a professional atmosphere and exercising tact and good judgment.
• Demonstrated knowledge and skill in basic mathematics calculations.
• Demonstrated ability to analyze and find solutions to problems and work independently.
• Demonstrated experience in word processing, spreadsheets, and data entry, such as the programs in the Microsoft Office Suite.
• Demonstrated experience working with and maintaining sensitive, confidential information.
• Demonstrated excellent written and oral communication skills.
• Excellent interpersonal relationship and telephone skills.
• Demonstrated ability to follow oral and written directions; prepare, review, and analyze information; talk to and interview others to obtain or exchange information; operate a variety of office equipment, including a 10-key calculator.
• Demonstrated ability to function effectively in a detail-oriented capacity.
• Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

• Demonstrated knowledge of and skill in the application of Payroll policies and practices as they apply to a medium to large organization.
• Experience within a college or university environment.
• Experience with Ultimate Kronos Group (UKG) Workforce Ready software or similar HRIS/Payroll program.

Physical Requirements

With or without reasonable accommodation: Sit for extended periods; frequent movement; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, scanners, printers, and fax machines.

Working Conditions

Work is performed in an office environment; continuous contact with staff, the campus community, and representatives of funding agencies.

Work Schedule

• 40 hours per week
• Monday-Friday
• Academic years hours (August-May): 8:00 am - 5:00 pm
• Summer hours (June-August): 7:30 am - 4:00 pm

Summary

Payroll Services provides accurate financial information to University Enterprises Inc. departments, federal and state agencies, banking institutions, and auditors. Employees receive timely and accurate payroll checks, direct deposits, and annual W-2s, and federal and state government offices receive information for payroll wage and tax reporting. Payroll Services also maintains and processes employer-provided benefits and payroll deductions.

Additional Information

• Job Requisition # 705350726
• Agency/Department Central - Human Resources