PAYROLL TECHNICIAN I

City-of-Clearwater; Clearwater (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

The City of Clearwater seeks a Payroll Technician I to support the Solid Waste & Recycling Department. Under supervision, you will handle payroll records, data entry, and related personnel information.

You will verify forms for hires, promotions, and terminations, and ensure accurate salary updates and reimbursements. The role requires strong clerical skills, attention to detail, and the ability to produce accurate reports.

Qualifications

• High School Diploma or GED plus two years of progressively responsible clerical experience.

Responsibilities

• Verifies and processes forms for new hires, transfers, promotions, layoffs, resignations, suspensions, and dismissals.
• Enters, submits, and updates personnel records; tracks evaluations and personnel actions.
• Audits timesheets, processes salary changes, and ensures reimbursements are recorded.
• Distributes notifications for performance reviews and updates payroll accordingly.
• Maintains training records and generates monthly training reports.

Skills

Organizing work

Prioritizing tasks

General office work

Policy application

Arithmetic accuracy

Office relationships

Computer operations

Education

High School Diploma or GED

Tools

Office software

Job description

ENTRY SALARY: $49,646.77

THIS POSITION IS FOR THE SOLID WASTE & RECYCLING DEPARTMENT

Under direct supervision, the Payroll Technician I performs highly skilled technical and office support work in the processing, maintenance, and delivery of personnel and payroll related records and information.

Essential Functions

: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Verifies, reviews, and processes forms for new hires, transfers, promotions, lay-offs, resignations, suspensions, and dismissals; checks all submitted forms for accuracy, completeness, and compliance with regulations.
• Enters, submits, and inputs correct information into personnel record system; tracks and keeps updates evaluations, personnel action sheets, and all other personnel information.
• Certifies and processes pay increases; verifies and confirms authorizations and enters salary information into records; audits and reviews timesheets, reviews timesheets for signatures, and ensures all reimbursements are accounted for.
• Sends out, disburses, and delivers notifications for performance reviews; tracks results of performance reviews, applies changes to payroll, and ensures all necessary updates are documented.
• Records certifications and training information; records and runs reports on monthly training; runs reports and provides information on each employee's training hours.
• Provides interpretations of City and personnel policies and the proper application to department management and individual employees.
• Provides consistent and professional data analysis to management for payroll and related budgetary items; calculates all data to deliver accurate details and history.
• Completes forms used to input and maintain information for computerized record systems; reconciles accounts, performs deposits, and processes departments' receivables.
• Researches historical records to resolve personnel problems; provides accurate accounting and delivers appropriate information for various issues and concerns.
• Assists in developing, implementing, and applying department specific standard operating procedures for personnel and payroll activities.
• Support hiring managers with personnel vacancy requests, advertising positions to outside sources, scheduling interviews, and administration of the hiring process.
• Performs customer service and other duties as assigned.

Licenses, Certifications, and Equipment

A valid State driver's license is required.

This position is required to operate the below equipment, machines, tools, and other work aides:

Standard office equipment, such as: fax machine, copy machine, etc. Personal computer and related software.

Education and Experience

High School Diploma or G.E.D. Certificate PLUS two (2) years of progressively responsible clerical experience, including some experience in the functional area of job assignment.

Knowledge

• Principles, practices, methods, and techniques of personnel management administration
• Payroll and budgetary procedures
• Office practices, procedures, and equipment
• Record keeping, report preparation, filing methods, and records
• General office policies and procedures; computers and general office equipment

Skill in

• Organizing work and setting priorities to meet deadlines
• Completing tasks given both orally and in writing
• Performing general office and clerical work
• Applying policies and procedures correctly and accuratelyPreparing accurate accounting reports and statements
• Make arithmetic computations quickly and accurately
• Establishing and maintaining strong office relationships
• Operating a computer and related software