Payroll Technician

City of Lubbock; Lubbock (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

City of Lubbock is seeking a Payroll Clerk to join our Human Resources team. The position handles payroll entry, data validation, and coordination of payroll processes to ensure accuracy and timeliness.

Responsibilities include balancing payroll, generating tax documents, assisting employees with deductions, and preparing various payroll reports. The role requires thorough data entry and strong communication with HR and supervisors.

Qualifications

• Knowledge of basic payroll processing principles and practices.
• Proficiency in data entry and document accuracy.
• Ability to follow policies and procedures.

Responsibilities

• Enter data into payroll/personnel system using a computer.
• Coordinate the payroll process including balancing, adjusting, and reversing payroll documents.
• Prepare tax documents, contribution reports, and payroll reports.
• Assist employees with payroll deduction changes.
• Review edit reports and enter corrections as necessary.
• Submit requests through report generator to prepare and run special reports; distribute payroll reports to departments.
• Maintain payroll records and perform related clerical duties.

Skills

Payroll processing

Data entry

Attention to detail

Communication

Computer skills

Education

High school diploma or equivalent

Tools

Payroll software

Microsoft Excel

HRIS systems

Job description

Receives, prepares, reviews, and coordinates a variety of payroll and personnel input forms. Enters required data into payroll/personnel information system.

• Coordinate the payroll process which includes balancing, adjusting, and reversing payroll documents;
• Provide documentation for IRS levies, child support payments, bankruptcy notices, and other reports. Generate tax documents, contribution reports and
  other payroll reports;
• Assist employees in making payroll deduction changes;
• Enter data into payroll/personnel system using a computer;
• Review edit reports and enter corrections as necessary;
• Submit requests through report generator program to prepare and run special reports. Distribute payroll reports to departments;
• Perform a variety of clerical duties including payroll recordkeeping and filing;
• Perform related duties as directed.

Human Resources:

• Ensures accurate and timely processing of employee wage and personnel information into the Human Resources database;
• Consistently collects codes and enters various employee data into Human Resources while adhering to policies and procedures;
• Effectively communicates with HR and Payroll to ensure correct and timely entry of all data; perform periodic auditing for accuracy; and make data corrections when necessary;
• Maintains various types of employee files, to include create new employee files and termination files;
• Maintain records of budget status;
• Perform related duties as directed.

Completion of a high school diploma or the equivalent with an additional three to six years of responsible clerical or financial recordkeeping experience; or any combination of relevant education and experience which provides the following:

Knowledge of:

• Basic principles and practices for payroll processing.

Ability to:

• Operate a computer terminal for data input;
• Understand and apply a variety of policies and procedures related to payroll processing;
• Accurately complete and enter payroll documents;
• Work effectively with employees and supervisors;
• Communicate effectively with others.

Physical Requirements

• Frequently lift and carry up to 10 pounds;
• Occasionally lift and carry up to 25 pounds;
• Stand and walk during the shift;
• Occasionally bend and kneel during the shift;
• Place arms above, at or below shoulder height.