Payroll Tax Specialist

Guardian Life Insurance Company; New York (NY); Hybrid; USD 119,000 - 195,000; Full time

Job summary

Guardian Life Insurance Company seeks a Payroll Tax Specialist to support depositing, reporting, and compliance activities. You will work with Workday and ADP, assist 1099 processes, and help with tax audits and notices. Collaboration across Payroll, Tax, Finance, and HR is essential to maintain accurate records.

The role requires 6–10 years in payroll, strong attention to detail, and comfort with audits and inquiries. Hybrid work in NYC is offered with salary guidance in the posted range.

Qualifications

• 6 to 10 years of payroll experience with compliance knowledge.
• Working knowledge of Workday is required.
• Knowledge of ADP payroll depositing and reporting is preferred.
• Proficiency with Microsoft 365 applications.
• Willingness to handle 1099 depositing and reporting alongside payroll.

Responsibilities

• Support payroll tax depositing, reporting, reconciliation and related compliance.
• Utilize Workday as part of payroll and related processes.
• Support payroll tax depositing and reporting with ADP.
• Assist with 1099 depositing and reporting.
• Support payroll and tax audits with data gathering and responses.
• Respond to tax agency notices with documentation support.
• Communicate analyses and documentation using Microsoft 365.
• Collaborate with Payroll, Tax, Finance and HR teams on tax matters.
• Maintain records to support compliance and inquiries.

Skills

Payroll expertise

Attention to detail

Auditing support

Team collaboration

Education

CPP Certification

Tools

Workday

ADP

Microsoft 365

Job description

Is the opportunity to join a culture where “We Do the Right Thing,” and “We Courageously Shape Our Future Together” important to you? If so, Guardian is seeking a motivated individual to join our team as a Payroll Tax Specialist.The Payroll Tax Specialist is responsible for supporting payroll tax depositing, reporting, and compliance activities, while also providing support for 1099 depositing and reporting obligations. This position requires strong payroll tax experience, knowledge of Workday, and the ability to work collaboratively across payroll, tax, and related functions.The successful candidate will bring hands-on payroll and payroll tax experience, strong attention to detail, and the flexibility to support audits, tax notices, and other compliance-related activities as business needs arise.You willKey ResponsibilitiesSupport payroll tax depositing, reporting, reconciliation, and related compliance activities.Utilize Workday (WD) as part of payroll and related processes.Support payroll tax depositing and reporting processes involving ADP.Assist with 1099 depositing and reporting in addition to payroll-related responsibilities.Assist with payroll and tax-related audits, including gathering information, researching issues, and supporting responses to audit inquiries.Assist with tax agency and other payroll-related notices, including researching and helping prepare timely responses and supporting documentation.Use Microsoft 365 applications to prepare analyses, maintain documentation, communicate with stakeholders, and support day-to-day responsibilities.Work collaboratively with Payroll, Tax, Finance, HR, and other teams as appropriate to address payroll tax and reporting matters.Maintain accurate records and documentation to support payroll tax compliance, reporting, audits, and inquiries.Provide additional support for payroll tax and related compliance activities as needed.You haveQualifications6 to 10 years of payroll experience, with demonstrated knowledge of payroll processes and related compliance requirements.CPP Certification preferred but not required.Working knowledge of Workday (WD) is required.Knowledge of ADP payroll depositing and reporting processes is preferred.Proficiency with Microsoft 365 applications.Willingness and ability to assume responsibility for 1099 depositing and reporting in addition to payroll responsibilities.Strong organizational skills and attention to detailLocationHybrid - 3 days in office located in Hudson Yards, NYC. 2 days WFH.Salary Range:$118,980.00 - $195,465.00The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.Our PromiseAt Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.Inspire Well-BeingAs part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.Equal Employment OpportunityGuardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.AccommodationsGuardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.Visa SponsorshipGuardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B). In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship/support now or at any time in the future.Notice Regarding Guardian’s Use of Artificial Intelligence in RecruitmentAs part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools\") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening. This preliminary screening may be used to help identify applicant materials and resumes relative to their indication that the applicant meets the requirements for the specific job for which they are applying, as specified in the listing posted on Guardian’s jobs website (Careers at Guardian at https://www.guardianlife.com/careers). At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process. If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to [e-mail], making sure to provide your name and job requisition identification number. Guardian will retain your applicant materials and resume and all information therefrom in accordance with Guardian’s document retention policy, a copy of which you may request via [e-mail], at applicable times, Guardian will make public the most recent bias audit results for such AI tools, which may be found here.Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.