Payroll Tax Specialist

Xcel HR Corporation; Bethesda (MD); On-site; USD 60,000 - 85,000; Full time

Job summary

XcelHR is seeking a Payroll Tax Specialist to join our Bethesda, MD team. The role focuses on remitting payroll tax, addressing inquiries, and ensuring tax accounts are compliant across jurisdictions.

You will reconcile monthly and quarterly federal, state, and local payroll taxes, file unemployment and 941 returns, and manage large volumes of online filings. The ideal candidate has an Associate degree and 2–4 years of payroll experience, with strong attention to detail and confidentiality.

Qualifications

• Associates Degree in business or related field desired, or equivalent education/experience.
• 2-4 years of work experience; PEO experience and payroll processing knowledge preferred.
• Strong interpersonal, verbal and written communication; attention to detail.

Responsibilities

• Reconcile monthly and quarterly Federal, State and Local payroll taxes in all jurisdictions.
• File unemployment, withholding and quarterly 941 taxes.
• Handle large volumes of online filings, up to 300 returns in a month.
• Review up to 10,000 W-2s for accuracy and assist with W-2 printing.
• Maintain up-to-date knowledge of payroll tax laws in all states.
• Maintain and balance clients’ accounts using MasterTax software.
• Address tax questions from employees, HR and Accounting.
• Review, research and respond to tax notices.
• Register for new tax jurisdictions.
• Maintain tax logs and accurate tax rates across jurisdictions.
• Support Tax and Compliance Manager with other duties and regulatory compliance.

Skills

Payroll tax knowledge

Communication skills

MasterTax software

Microsoft Office Suite

Education

Associate degree in business or related field

Tools

MasterTax software

Microsoft Office Suite

Job description

Job Description

Job Description

Position Overview: We are looking for a Payroll Tax Specialist to join our team in Bethesda, MD. The successful candidate will be responsible for remitting payroll tax, responding to inquiries and ensuring tax accounts are compliant. This person will also apply leadership and tax technical skills to improve the operational and reporting of payroll and unemployment taxes.

Essential Duties:

• Assisting with the reconciliation of monthly and quarterly Federal, State and Local payroll taxes in all jurisdictions.
• Filing unemployment, withholding and quarterly 941 taxes.
• Ability to handle large volumes of online filings, up to 300 returns in a month.
• Review up to 10,000 W-2s for accuracy and assist with W-2 printing.
• Maintaining up-to-date knowledge of payroll tax laws in all states.
• Maintaining and balancing clients’ accounts using MasterTax software.
• Addressing complex tax questions received from employees, HR and Accounting.
• Review, research and respond to tax notices.
• Registering for new tax jurisdictions.
• Maintaining tax logs.
• Maintaining accurate tax rates for all jurisdictions to ensure these are being processed and billed correctly.
• Support Tax and Compliance Manager with other assigned duties and maintaining compliance with state rules and regulations.

Education & Experience:

• Associates Degree in business or related field desired, or equivalent education and/or related work experience.
• 2-4 years of experience in a business setting, PEO experience and knowledge of payroll processing preferred.

Other Knowledge, Skills, and Abilities:

• Strong interpersonal, verbal, and written communication skills.
• Strong attention to detail.
• Ability to communicate clearly and concisely with several departments.
• Consistent and sustained quality in data entry and ability to meet deadlines.
• Ability to work both independently and in a team environment.
• High commitment to professional ethical standards and a diverse workplace.
• Ability to adapt to a fast-paced, continually changing business environment.
• Time management and prioritization skills.
• Proficient in problem-solving/analytical ability.
• Ability to maintain a high level of confidentiality.
• Knowledgeable in web-based payroll software.
• Above average critical thinking skills.
• Ability to evaluate situations and elevate as necessary in order to meet deadlines.
• Proficient with Microsoft Suite.

XcelHR is an Equal Opportunity Employer Core Values: Integrity, Passion, Respect, Honor, Excellence, Ownership, and Enthusiasm.

Company Description

At XcelHR, our mission is to help business owners thrive. Our experienced team of professionals is dedicated to being a part of a business owner's toolkit, so they have the time to focus on what they love - their business. We pride ourselves on our service-oriented culture and our commitment to achieving and fulfilling our clients' needs and expectations. We are seeking individuals who desire to excel in a full-service organization.