Payroll Tax Specalist

Calculated Hire; United States; Remote; USD 32,000 - 34,000; Full time

Job summary

Calculated Hire is seeking a Payroll Tax Specialist for a remote, four-month contract. You will own the coordination of year-end W-2 and 1099 filings for 100+ business clients, ensuring data collection, deadlines, and documentation are complete.

This role centers on precision and timely communication during peak tax season. Ideal candidates have an associate or bachelor’s degree, 2+ years in payroll or payroll tax, advanced Excel skills, and excellent client communication by phone or video.

Qualifications

• Associate’s or Bachelor’s degree
• 2+ years of experience in payroll, payroll tax, or a closely related role
• Advanced Microsoft Excel skills
• Strong attention to detail and documentation habits
• Clear, professional communication with clients by phone and video

Responsibilities

• Manage a pipeline of 100+ clients’ year-end W-2 and 1099 filings to meet tax deadlines
• Schedule and lead virtual appointments with clients to collect year-end W-2 and 1099 data
• Serve as a point of contact for high-profile clients and answer their questions promptly by phone and video
• Partner with the tax team and leadership to pull, print, and file year-end tax documents
• Coordinate with the print vendor to move client tax documents through final production
• Document processes and project status accurately and on time

Skills

Attention to detail

Communication skills

Excel proficiency

Payroll tax experience

Data coordination

Education

Associate or Bachelor's degree

Tools

Excel

Job description

Payroll Tax Specialist (4-month Contract)

Work Arrangement:

Remote

Reports to/Team Dynamic:

Reports to the Payroll Tax team lead; you’ll work closely with the broader tax team and leadership

Pay Range:

$23-25

About The Role:

Year-end is the busiest stretch of the payroll tax calendar, and this contract role puts you at the center of it. You’ll join a payroll tax team at a software company and own the coordination behind year-end W-2 and 1099 filings for a portfolio of 100+ business clients: collecting their data, keeping deadlines and vendors on track, and making sure every step is documented. This remote contract runs through March 2027 and is a great fit for a detail-oriented payroll professional looking for focused, high-impact work through the holiday and tax season.

What You’ll Do:

• Manage a pipeline of 100+ clients’ year-end W-2 and 1099 filings to meet tax deadlines
• Schedule and lead virtual appointments with clients to collect year-end W-2 and 1099 data
• Serve as a point of contact for high-profile clients and answer their questions promptly by phone and video
• Partner with the tax team and leadership to pull, print, and file year-end tax documents
• Coordinate with the print vendor to move client tax documents through final production
• Document processes and project status accurately and on time

Required

What You Bring:

• Associate’s or Bachelor’s degree
• 2+ years of experience in payroll, payroll tax, or a closely related role
• Advanced Microsoft Excel skills
• Strong attention to detail and documentation habits
• Clear, professional communication with clients by phone and video, with strong customer service and coordination skills

Preferred

• Hands-on experience with year-end W-2 and 1099 filings

Why Join Us?

• Relationship Driven Process to Find Your Best Fit
• Regular Meetings to Ensure Quality in Your Engagement

About Us:

Calculated Hire is modernizing the professional services and staffing industry. When it comes to building teams, we understand that your organization’s culture is key to its success. We customize solutions to your unique needs through staff augmentation, the design and implementation of advisory services, and workforce transformation with our patented Elevate program.

• Calculated Hire offers medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs.
• We offer a 401(k) plan that includes a company match and is fully vested after you become eligible, and paid company holidays.

• Calculated Hire offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs.
• We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays.
• We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.

Disclaimer:

Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment.

We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws.

Pay Disclaimer:

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.