Payroll Tax Operations and Services

Menendez Vet Financial Group; Jacksonville (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Menendez Vet Financial Group in Jacksonville, FL seeks a Staff Payroll Tax Processor to act as SME for resolving payroll tax issues across Notices, Corrections and Amendments. This technical lead role focuses on complex tax defect resolution rather than running payroll.

You will diagnose and fix state and federal payroll tax notices, prepare amended returns, and transfer tax knowledge to the team to drive accurate, timely resolutions.

Qualifications

• 4+ years of payroll tax experience with a focus on tax defect resolution for notice response, amended return preparation, and payroll error correction across multiple states.
• Expert knowledge of State and Federal payroll tax notice types; ability to draft penalty abatement requests and agency response letters with supporting documentation.
• Hands-on experience preparing and approving amended Federal (Form 941-X, W-2c) and State payroll tax returns across states, including complex local jurisdictions.
• Deep knowledge of federal payroll tax law: FICA, FUTA, FITW, deposits, penalties and interest structures.
• Multi-state payroll tax expertise: reciprocal agreements, resident/nonresident taxation, SUI accounts, local tax compliance across jurisdictions.

Responsibilities

• Diagnose and resolve payroll tax errors across multiple periods and jurisdictions, driving corrections to final resolution.
• Maintain high productivity in resolving Corrections, Amendments, and Notices with high accuracy.
• Own full lifecycle of state and federal payroll tax notices, from intake to agency response and closure.

Skills

Payroll tax defect resolution

Notice abatement letters

Amended returns prep

Federal payroll tax law

Multi-state tax compliance

Job description

Job Description

Job Description

Come join our Payroll Tax Compliance team as a payroll tax expert and Subject Matter Expert (SME) on a team responsible for the end-to-end resolution of payroll tax issues across Notices, Corrections, and Amendments.

The Staff Payroll Tax Processor is a technical lead and catalyst for the team, spending significant time as a resource for less experienced staff while independently owning the most complex cases in the queue. We are looking for a driven, expert-level payroll tax professional with a passion for solving hard problems, building team capability, and continuously improving the processes that deliver for our customers.

This role is primarily about fixing payroll tax problems, not running payroll. The Staff Payroll Tax Processor resolves complex State and Federal tax notices, prepares and files amended returns across multiple states, corrects multi-period payroll tax errors, and ensures that the knowledge to resolve those issues gets transferred to the team. Candidates whose experience is concentrated in payroll processing rather than tax defect resolution will not be the right fit.

** Responsabilities:**

• Diagnose and resolve payroll tax errors spanning multiple pay periods or jurisdictions; trace discrepancies to the originating payroll run, determine tax impact across all affected quarters, and drive the complete correction workflow to confirmed resolution.


• Maintain high productivity case resolution, resolving customer Correction, Amendment, and Notice resolution requests with high accuracy.


• Resolve complex State and Federal payroll tax notices in the team's queue, including multi-quarter, multi-state, and penalty assessment scenarios, owning the full case lifecycle from intake and root-cause analysis through agency response, submission, and confirmed closure.

** Qualifications**

• 4+ years of payroll tax experience with a demonstrated focus on tax defect resolution for notice response, amended return preparation, and payroll error correction across multiple states.


• Expert knowledge of State and Federal payroll tax notice types; proven ability to independently draft penalty abatement requests and formal agency response letters with complete supporting documentation.


• Hands-on experience preparing and approving amended Federal (Form 941-X, W-2c) and State payroll tax returns across all states, including jurisdictions with complex local requirements such as PA, OH, and more.


• Deep knowledge of federal payroll tax law: FICA, FUTA, FITW, employment tax deposit schedules, and associated penalty and interest structures.


• Multi-state payroll tax expertise: reciprocal agreements, resident and nonresident taxation, SUI account management, and local tax compliance across multiple jurisdictions.