Payroll Tax Analyst - 993434

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Nova Southeastern University is seeking a payroll tax specialist to manage federal, multi-state, and local payroll tax compliance within a large organization with an in-house payroll system. The role covers tax returns, liability reconciliations, and audits to ensure full regulatory compliance.

The position requires knowledge of tax forms, garnishments, and refined analytical skills, with emphasis on confidentiality and meeting tight deadlines.

Qualifications

• Knowledge of payroll processing and tax reporting requirements.
• Ability to interpret tax laws and apply them to payroll.
• Familiarity with garnishments, levies, and payroll audits.
• Strong analytical and mathematical skills with attention to detail.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Prepare and file payroll tax returns; remit payments to authorities.
• Reconcile payroll liabilities and adjust journal entries.
• Stay current with federal/state/local tax laws and forms.
• Oversee withholding tax function to ensure timely filings.
• Review payroll records for accuracy and resolve discrepancies.
• Process garnishments and levies in compliance with laws.
• Assist with internal/external audits related to taxes.
• Develop payroll policies to improve accuracy and efficiency.
• Complete special projects as assigned.
• Perform other duties as required.

Skills

Payroll processing

Tax compliance

Garnishments

Confidentiality

Analytical

Communication (oral)

Communication (written)

Deadline orientation

Math skills

Problem solving

Team collaboration

Tax forms & filing

Policy interpretation

Education

Associate's degree

Bachelor's degree (optional)

Tools

Banner payroll

Job description

We are excited that you are considering joining Nova southeastern University!

Nova southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova southeastern University.

Primary Purpose:

Manages all aspects of federal, multi-state, and local payroll tax compliance in a large organization with an in-house payroll system.

Job Category:

Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Annually

Subject to Grant Funding?

No

Essential Job Functions:

• 1. Prepares and files payroll tax returns and remits associated payments. Researches and responds to State and Local tax notices.
• 2. Reconciles payroll liability accounts, resolves discrepancies, and prepares adjusting journal entries.
• 3. Stays current with payroll tax laws and regulations by utilizing published tax research tools and official federal and state tax websites to ensure the University remains in full compliance with all applicable laws and regulatory requirements.
• 4. Oversees the payroll withholding tax function to ensure timely and accurate submission of tax filings, thereby preventing penalties and fines from federal, state, and local taxing authorities.
• 5. Reviews and monitors payroll records to identify and resolve errors or discrepancies, ensuring accurate federal and state tax withholdings and filings.
• 6. Processes and remits garnishments and levies in compliance with legal requirements and deadlines to ensure accurate and timely withholding from employee wages.
• 7. Assists in responding to internal and external audit requests, ensuring compliance with foreign tax withholding requirements for non-resident aliens, supporting Form 1042 processing, and reconciling W-2s with quarterly Form 941 filings.
• 8. Researches and develops payroll policies, procedures, and forms to enhance process efficiency, improve accuracy in tax filings, and elevate the overall quality of payroll services provided to the campus community.
• 9. Completes special projects as assigned.
• 10. Performs other duties as assigned or required.

Job Requirements:

Required Knowledge, Skills, & Abilities:

• 1. Ability to orally communicate effectively with others.
• 2. Ability to communicate effectively in writing.
• 3. Ability to work and cooperate with colleagues and supervisory staff at all levels.
• 4. Knowledge of Payroll Processing.
• 5. Knowledge of FLSA, employment laws and tax laws and regulations.
• 6. Knowledge of Federal and State tax forms and filing.
• 7. Knowledge of garnishment and levy processing.
• 8. Knowledge of best practices and standard procedures for tax reporting.
• 9. Ability to analyze and solve complex problems.
• 10. Ability to perform basic and complex math functions.
• 11. Ability to meet all deadlines.
• 12. Ability to maintain full confidentiality regarding payroll and wage/salary data and issues, safeguarding the confidentiality of department or office administration by exercising discretion in communicating information to faculty, students and staff.
• 13. Demonstrated ability to interpret and apply tax laws and regulations to ensure compliance within the organization’s payroll operations.
• 14. Ability to review, understand and apply concepts presented in training programs, conferences and/or professional literature.

Required Education:

Associate's Degree

Required Experience:

1. Associates Degree and four (4) to six (6) years’ experience working in payroll.
--OR---
Bachelor’s Degree and two (2) to four (4) years’ experience working in payroll.
2. Internet proficiency.

Preferred Qualifications:

• 1. Degree in Business, Accounting, Finance or related field.
• 2. Banner payroll experience.
• 3. Banner payroll knowledge.

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.