Payroll Support Specialist

HKA Enterprises; Duncan (SC); On-site; USD 35,000 - 50,000; Full time

Job summary

A growing payroll services company seeks a Payroll Data Entry Specialist to ensure accurate payroll information management. This role involves entering and maintaining employee-related data, processing terminations, and assisting employees with payroll records. Ideal candidates are detail-oriented and organized, ensuring all documentation is kept confidential. The successful candidate will play a crucial role in payroll operations, enhancing the efficiency and accuracy of payroll processing.

Qualifications

• Experience in payroll data entry and maintenance.
• Ability to handle sensitive information with confidentiality.
• Strong attention to detail and organizational skills.

Responsibilities

• Enter and maintain payroll data including employee information and pay rates.
• Review new hire documentation for accuracy.
• Process employee termination data and ensure final payroll updates.
• Monitor and update wage garnishments and compliance documentation.
• Assist employees with W-2 form retrieval.

Skills

Detail-oriented

Organizational skills

Confidentiality

Job description

Job Summary

The Payroll Data Entry Specialist is responsible for accurately entering and maintaining payroll-related information in the payroll system. This role supports payroll operations by processing employee data changes, entering garnishments, reviewing new hire information, and ensuring accurate documentation for employee terminations. The specialist also assists employees with accessing payroll records, including retrieving W-2 forms from the employee self-service portal. The ideal candidate is detail-oriented, organized, and able to maintain strict confidentiality.

Key Responsibilities

• Enter and maintain payroll data including employee information, pay rates, deductions, and benefit updates.
• Review and verify new hire documentation to ensure accuracy and completeness before payroll system entry.
• Process employee termination data, ensuring final payroll details and system updates are completed correctly.
• Enter and maintain wage garnishments, levies, and court-ordered deductions in the payroll system while ensuring compliance with applicable regulations.
• Monitor and update garnishment balances and documentation as required.
• Assist employees with retrieving W-2 forms through the employee self-service portal and provide basic guidance on payroll-related inquiries.
• Verify timesheets and payroll data for accuracy prior to payroll processing.
• Maintain organized and confidential payroll records and documentation.
• Assist with payroll audits, reporting, and reconciliation tasks as requested.
• Communicate with HR, managers, and employees to resolve payroll data discrepancies.