Payroll Supervisor - Decatur, IL

ADM; Decatur (IL); On-site; USD 58,000 - 94,000; Full time

Benefits offered by this job

Physical wellness

Financial wellness

Mental and social wellness

Paid time off

Tuition assistance

Career development

Job summary

ADM is seeking a Payroll Supervisor in Decatur, IL to lead and optimize our hourly payroll operations. You will supervise Payroll Specialists, ensure timely and accurate processing, and address complex payroll issues across multiple states.

Responsibilities include governance of payroll controls, coaching staff, and collaborating with HR and IT. The role emphasizes accuracy, regulatory compliance, and continuous process improvements.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 5+ years of progressive payroll experience.
• Experience processing complex multi-state payrolls.
• Strong knowledge of payroll laws, regulations, taxation, and payroll accounting.
• Experience using HRIS and payroll systems.
• Advanced Microsoft Excel skills.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee weekly payroll processing to ensure timely, accurate execution.
• Monitor schedules, batch processing, balancing, funding, and transmission activities.
• Resolve payroll exceptions and issues (direct deposits, rejections, retroactive payments).
• Ensure timely processing of manual checks, overtime, deductions, and reimbursements.
• Oversee payroll reporting, reconciliation, and payroll‑related journal entries.
• Lead, coach, and develop Payroll Specialists and Team Leads.

Skills

Excel

HRIS

Payroll systems

Multi-state payrolls

Analytical skills

Communication skills

Education

Bachelor's degree in Business/Accounting/HR/Finance

Equivalent experience

Tools

HRIS systems

Job description

Job Description:

Payroll Supervisor - Decatur, IL

Position Summary

The Payroll Supervisor is responsible for overseeing the day‑to‑day operations of the hourly payroll function, ensuring accurate and timely payroll processing, compliance with federal, state, provincial, and local regulations, and delivery of exceptional customer support to field locations. This position provides direct leadership, training, and development for all hourly Payroll Specialists, serves as a subject matter expert for payroll operations, and supports payroll projects, audits, and process improvements.

Essential Responsibilities

Payroll Operations Oversight

• Supervise and coordinate weekly payroll processing activities to ensure timely and accurate payroll execution.

• Monitor payroll schedules, batch processing, balancing, funding, and transmission activities.

• Review and resolve payroll exceptions, adjustments, direct deposit rejections, replacement checks, ACH recalls, stop payments, and overpayment recoveries.

• Ensure timely processing of manual checks, retroactive payments, union dues, reimbursements, deductions, and special payroll transactions.

• Oversee payroll reporting, reconciliation, balancing, and payroll‑related journal entries (tax accounts, cash accounts and payroll liability accounts).

• Review payroll documentation and maintain records supporting payroll transactions.

Team Leadership and Development

• Provide daily supervision and guidance to Payroll Specialists and Payroll Team Leads.

• Monitor team workloads and prioritize assignments to ensure service level expectations are met.

• Develop and maintain cross‑training plans to ensure adequate departmental coverage.

• Coach, mentor, and develop payroll staff to enhance knowledge, accuracy, and performance.

• Assist with onboarding and training of new payroll employees.

• Conduct performance feedback discussions and contribute to performance evaluations.

Customer Service and Support

• Serve as escalation point for payroll inquiries from locations, employees, Human Resources, and management.

• Ensure timely resolution of payroll issues related to time entry, earnings, deductions, direct deposits, and employee records.

• Partner with field locations to educate managers and payroll contacts on payroll processes and procedures.

• Maintain high levels of customer service through effective communication and issue resolution.

• Partner with all HR Operations areas as they relate to the processing of employee payroll impact.

Compliance and Governance

• Ensure compliance with wage and hour laws, payroll regulations, collective bargaining agreements, company policies, and internal controls.

• Support internal and external audits by providing payroll documentation, explanations, and reporting in coordination with Compliance Analyst.

• Monitor adherence to payroll cutoff schedules and approval requirements.

• Assist in evaluating payroll processes and recommending control improvements.

Systems and Process Administration

• Maintain payroll system configurations and support payroll interfaces and integrations.

• Assist with payroll system testing, upgrades, and implementations.

• Manage payroll‑related access requests and system administration functions.

• Review payroll system errors and coordinate resolution with IT and system support teams.

• Support business continuity activities and payroll contingency planning.

Reporting and Financial Support

• Prepare and review payroll reports, balancing documentation, and funding information.

• Support monthly accounting activities including payroll journal entries and reconciliations.

• Assist management with payroll metrics, trend analysis, and operational reporting.

• Maintain payroll records and supporting documentation in accordance with retention requirements.

Project and Continuous Improvement Responsibilities

• Lead or participate in payroll projects and process improvement initiatives.

• Develop and update payroll procedures and documentation.

• Identify opportunities to standardize processes, improve efficiency, and reduce risk.

• Support implementation of new payroll programs, policies, and technologies.

Qualifications

Required

• Bachelor's degree in Business, Accounting, Human Resources, Finance, or related field, or equivalent experience.

• 5+ years of progressive payroll experience.

• Demonstrated experience processing complex multi‑state payrolls.

• Strong knowledge of payroll laws, regulations, taxation, and payroll accounting.

• Experience using HRIS and payroll systems.

• Advanced Microsoft Excel skills.

• Strong analytical, organizational, and problem‑solving abilities.

• Excellent verbal and written communication skills.

Preferred

• Prior leadership or supervisory experience.

• CPP (Certified Payroll Professional) designation.

• Experience supporting Canadian payroll operations.

• Experience with union payroll environments.

Key Competencies

• Leadership and team development

• Customer service focus

• Payroll compliance expertise

• Problem solving and decision making

• Process improvement

• Attention to detail

• Collaboration and relationship building

• Time management and prioritization

• Confidentiality and ethical judgment

Supervisory Responsibilities

• Directly supervises Payroll Specialists and/or Payroll Team Leads.

• Responsible for training, coaching, performance management, and workload distribution.

• Ensures appropriate staffing coverage and cross‑functional support within the payroll team.

Working Conditions

• Fast‑paced payroll environment with recurring critical deadlines.

• Extended hours may be required during payroll processing periods, month‑end, year‑end, system implementations, or special projects.

• Handles highly confidential employee, payroll, and financial information.

ADM requires the successful completion of a background check.

REF:113791BR

Base pay offered may vary depending on multiple individualized factors, including market location, job‑related knowledge, skills, and experience. Hourly and salaried non‑exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at‑will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

$57,700.00 - $94,100.00

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well‑being, including:

• Physical wellness – medical/Rx, dental, vision and on‑site wellness center access or gym reimbursement (as applicable).

• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.

• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

• Paid time off including paid holidays.

• Adoption assistance and paid maternity and parental leave.

• Tuition assistance.

• Company‑sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry‑advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID:

113791BR

#LI-Onsite

Ref ID:

#LI-KK2