Payroll Supervisor

Laura Curran; Town of Hempstead (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Nassau County Civil Service Commission invites applications for a supervisory payroll examiner role across Nassau County districts. The position involves supervising payroll processing, applying established procedures, and auditing payrolls.

Salary varies by jurisdiction, with Rockville Centre UFSD offering 70,000–85,000 annually. The examination process tests reading comprehension, arithmetic, and data interpretation, and covers supervisory duties, accuracy, and procedural compliance in payroll

Qualifications

• Associate's degree from a regionally accredited or NYS college or university supplemented by accounting courses, or equivalent experience.
• Six years of payroll computing/auditing experience with two years supervising subordinates.

Responsibilities

• Supervise payroll processing and ensure adherence to established procedures.
• Perform payroll auditing duties and ensure accuracy of payments.

Skills

Payroll supervision

Supervising staff

Payroll auditing

Education

Associate's degree or higher

High school diploma + 6 years payroll experience

Job description

ANNOUNCED FOR:

NASSAU COUNTY SCHOOL DISTRICTS, SCHOOL DISTRICT LIBRARIES, BOARD OF COOPERATIVE EDUCATIONAL SERVICES, TOWNS OF NORTH HEMPSTEAD AND OYSTER BAY AND VILLAGES
SALARY: Varies by Jurisdiction: Rockville Centre UFSD: $70,000 - $85,000

Performs responsible supervisory duties in the processing of payrolls and applying established departmental procedures and practices; performs related duties as required.

Must be met on or before the closing date:

Training and Experience

1. Associate's degree from a regionally accredited or New York State registered college, university or business school, including or supplemented by courses in accounting
and
Four years of satisfactory experience computing payrolls and/or auditing payrolls, including two years supervising subordinates engaged in computing payrolls and/or auditing payrolls
or
2. Graduation from high school
and
Six years of satisfactory experience computing payrolls and/or auditing payrolls, including two years supervising subordinates engaged in computing payrolls and/or auditing payrolls.

NOTE: According to Civil Service Law, section 54 which became effective September 4, 2024, applicants who are within 12 months of meeting the minimum age or attaining the minimum educational requirements following the date of examination, may take the civil service exam, but will be restricted from certification until such a time that the minimum age or educational requirements are met.

NOTE: SEE ITEMS NOS. 1 AND 2 OF GENERAL INFORMATION.

RESIDENCY: SEE ITEM NO. 5 OF GENERAL INFORMATION. NOTE: RESIDENTS OF FARMINGDALE UFSD NO. 22 WHO LIVE IN SUFFOLK COUNTY MAY PARTICIPATE IN THIS EXAMINATION BUT WILL BE ELIGIBLE FOR APPOINTMENT ONLY IN THAT SCHOOL DISTRICT.

FEE: NON-REFUNDABLE Processing Fee must be submitted for each separately numbered examination for which you apply. This fee must be paid by credit or debit card.

A PROMOTION EXAMINATION FOR THIS TITLE WILL BE HELD ON THE SAME DATE. IN ACCORDANCE WITH ESTABLISHED MERIT SYSTEM PRINCIPLES, THE ELIGIBLE LIST ESTABLISHED, AS A RESULT OF THE PROMOTION EXAMINATION MUST BE USED FIRST. SINCE A LIMITED NUMBER OF VACANCIES ARE ANTICIPATED, APPOINTMENTS FROM THE ELIGIBLE LIST ESTABLISHED AS A RESULT OF THIS OPEN COMPETITIVE EXAMINATION MAY BE LIMITED.

TOTAL TIME ALLOWED FOR EXAMINATIONS HELD ON THIS DATE MAY NOT EXCEED EIGHT HOURS.

SUBJECT OF EXAMINATION

Understanding and interpreting written material - These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.

Arithmetic computation with calculator - These questions test for the ability to use a calculator to do basic computations. Questions will involve addition, subtraction, multiplication and division. You may also be asked to calculate averages, to use percents, and to round an answer to the nearest whole number.
Understanding and interpreting tabular material - These questions test your ability to understand, analyze, and use the internal logic of data presented in tabular form. You may be asked to perform tasks such as completing tables, drawing conclusions from them, analyzing data trends or interrelationships, and revising or combining data sets. The concepts of rate, ratio, and proportion are tested. Mathematical operations are simple, and computational speed is not a major factor in the test.
Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.

Test guide: A Guide for the Written Test for Higher Level Account Clerical is available at the New York State website :https://www.cs.ny.gov/testing/testguides.cfm.

NOTE: The use of a quiet, hand held solar or battery powered calculator is recommended for this examination. Devices with typewriter keyboards such as computers, spell-checkers, personal digital assistants, address books, language translators, dictionaries, and any similar devices are prohibited.

NOTE: If you have not received notice within three days of the examination date of December 19, 2026 call the Commission (572-0862).

IT IS THE RESPONSIBILITY OF THE CANDIDATE TO NOTIFY THIS COMMISSION, IN WRITING, OF ANY CHANGE OF NAME, MAILING/LEGAL/EMAIL ADDRESS, OR PHONE NUMBER: INDICATE EXAMINATION NUMBER AND TITLE, AND YOUR SOCIAL SECURITY NUMBER.

DISABLED VETERANS: Visit our homepage at www.nassaucivilservice.com to view information (including a downloadable credit request form) on a recent amendment to the New York Constitution regarding the award and use of additional credits for certain disabled veterans on civil service examinations.

GENERAL INFORMATION

1. APPLYING: Inquiries should be directed to the Executive Director, Nassau County Civil Service Commission. The Commission does not accept responsibility for non-delivery or delivery delays of emails due to issues with your email account. The Commission reserves the right to reject for lateness or to accept applications filed after the advertised filing period.

2. TRAINING AND EXPERIENCE: The burden of establishing qualifications to the satisfaction of the Commission shall be upon the applicant. For the purpose of meeting the training and experience requirement of any examination, no credits shall be given for any work experience which is determined by the Commission to have been gained or acquired in violation of the provisions of the Civil Service Law.

Where required, certificates, licenses, and military separation papers (DD214) must be submitted with your application. Proof of claimed education, (copy of your high school diploma, Military, GED, New York State or comparable Equivalency Diploma) may be required to be submitted with the application. If education beyond high school is required, official transcripts must be submitted directly to us by the school

College education is considered at the rate of 30 credits completed per year.

For open competitive qualifications only, paid experience, if other than on a full time basis will be prorated.

Volunteer experience may be accepted if verifiable, and the experience claimed must have been in a structured program. Documentation signed by an official of the agency indicating hours per week, level of work, etc. must be provided.

Where additional experience may be substituted for an academic degree/diploma, the interpretation of the note, generally, is that for a full substitution, the underlying educational requirement for a Master’s degree must be a Bachelor’s degree; for a Bachelor’s degree, it must be a High School Diploma/High School Equivalency Diploma; for a High School Diploma, it must be satisfactory completion of tenth or eighth grade education, as appropriate.

3. THE EXAMINATION: You must bring the official notice for admittance to the examination. Approved candidates will be notified when and where to appear for examination. If an application is rejected, the candidate will be notified.

CANDIDATES APPLYING FOR EXAMINATIONS ADMINISTERED BY OTHER JURISDICTIONS WITHIN, AND INCLUDING, NEW YORK STATE SHOULD CONTACT THIS OFFICE NO LESS THAN TWO WEEKS BEFORE THE DATE OF THE WRITTEN TEST AS IT OTHERWISE MAY NOT BE POSSIBLE TO MAKE ARRANGEMENTS. FAILURE TO PROVIDE SUCH INFORMATION MAY RESULT IN DISQUALIFICATION FROM ONE OR MORE EXAMINATIONS IN THE SERIES.

Candidates may be fingerprinted at the time of the examination and subsequent thereto, as required.

Total time allowed for examinations held on a particular date may not exceed eight hours.

Alternate examination date requests must be made to this Commission as soon as the conflict/problem arises; documentation is required, and will be reviewed against established criteria. In the event of illness, written verification from a professional health care provider is required. Generally, the alternate date that examinations can be administered is no later than the Friday following the original test date.

The Commission reserves the right, after this announcement is issued, to subdivide the examination and/or require a specific passing mark in one or more of such subdivisions in order that a candidate be considered further for eligibility. Notice of such arrangement will be given in the examination instructions.

A record of disrespect for the requirements and processes of law, including repeated traffic offenses or disregard of summonses for traffic offenses, is grounds for disqualification for examination, or after examination, for certification and appointment.

Examinations prepared and rated by the New York State Department of Civil Service will be in accordance with Section 23-2 of the Civil Service Law.

Examinations prepared and rated by the Nassau County Civil Service Commission will be in accordance with the rules and regulations of this Commission.

4. ELIGIBLE LISTS, PLACEMENT, AND ADDITIONAL REQUIREMENTS FOR APPOINTMENT TO CERTAIN POSITIONS:
Vacancies: Eligible lists resulting from examinations may be limited to a sufficient number of passing candidates to fill vacancies. Additional candidates may be processed for certification from the lists as the need arises.
All eligible lists shall be established for four years unless the Executive Director deems it appropriate to expire an eligible list before the end of the four-year term from establishment.
Candidates must be psychologically and physically fit to perform the duties required for the position. Medical or psychological examination may be required.
When there is a need for employees to fill vacancies on a part time basis the eligible list may be canvassed for that purpose.
Changing conditions occasionally result in certification and offers of employment at higher or lower salaries than those announced.
Special Requirement for Appointment to CERTAIN positions in School Districts and BOCES: Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. If you are considered for such a position, you will be instructed at the appropriate time as to your responsibilities in this clearance process (if fingerprinting is required, there may be an additional fee which you may be responsible for).
FINGERPRINTING REQUIREMENT FOR APPOINTMENT TO CERTAIN POSITIONS:
In compliance with various laws, appointment to certain positions may require candidates to undergo a fingerprint check for the purpose of a criminal history record check. If you are considered for such a position, you will be instructed at the appropriate time as to where/when such fingerprinting will take place (you may be responsible for paying applicable fingerprinting fees).

5. RESIDENCY: To fulfill the standard residency requirements, each candidate for open competitive examination must have been a bona fide resident and dweller of Nassau County for at least one year immediately preceding the advertised date of examination and maintain that residency until appointed from the eligible list established as a result of the examination. Preference in appointment may be given to successful candidates who are legal residents and dwellers of the appointing municipality. Appointing municipalities may, by virtue of local law, establish special residency requirements.

Instances where the Nassau County residency requirement is waived will be specified in detail in the Residency section located in the body of the examination announcement.

6. ADDITIONAL CREDITS:
VETERAN’S CREDITS (as defined in Section 6 of article 5 of the New York State Constitution): A veteran may be granted additional credits to be added to a passing score of an examination, as follows:
Non Disabled Vet: Open Competitive Exam: 5 points; Promotion Exam: 2.5 points
Disabled Vet: Open Competitive Exam: 10 points; Promotion Exam: 5 points

The veteran must have: served on full-time active duty for purposes other than training; been honorably discharged or released under honorable circumstances. In addition, beginning January 1, 1998, the NYS Constitution allows members of the US Armed Forces who are on active duty the right to request extra War Time Veterans credits on civil service examinations. Veteran’s credit may be requested for each examination until actually used, for appointment from a list. Credits may be used (the veteran was permanently appointed or promoted as a result of receiving the additional credits) once, with the following exception:

If non-disabled veterans credits have previously been used to obtain an appointment or promotion, for eligible lists established after January 1, 2014, disabled veterans may be entitled to additional credits on a civil service examination if they have used non-disabled veterans credits to obtain an appointment or promotion with New York State or a local government, and subsequent to such use, they have been determined by the United States Department of Veterans Affairs (“VA”; formerly known as the United States Veterans Administration) to be a qualified disabled veteran, as defined in the New York State Civil Service Law. In such cases, the disabled veteran shall be entitled to apply for and use 10 credits on New York State and local open competitive and promotion examinations, minus the number of non-disabled credits he or she has previously used. The additional credits can only be used once.

SECTIONS 85-A & 85-B: In conformance with sections 85-a and 85-b of the Civil Service Law, (85-a)children of firefighters and police officers killed in the line of duty and (85-b) siblings of firefighters and police officers having died in the performance of duty as a natural and proximate result of either the World Trade Center attack on September 11, 2001 or the subsequent rescue effort, shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent/sibling has served. If you are qualified to participate in this examination and meet one of the above criteria, please answer "yes" to the appropriate question in your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established. The text of these sections of law is available on our website at www.nassaucivilservice.com.

Nassau County Civil Service Commission
40 Main Street
Hempstead, NY 11550
[phone]