Payroll Supervisor

ALEUT FEDERAL LLC; Reston (VA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal, LLC seeks a Payroll Supervisor to oversee the payroll team and ensure accurate, timely processing in compliance with federal and state regulations.

The role involves ensuring alignment with HR, benefits, and accounting, handling multi-state payroll, and coordinating with the Payroll Tax Specialist to ensure prompt tax payments and reporting.

Qualifications

• Associate's degree in accounting or related field; equivalent combination of experience, education and training.
• 3 years of professional payroll experience.

Responsibilities

• Supervise payroll staff and take overall responsibility for all payroll functions.
• Calculate wages, overtime, deductions, and leave accruals in compliance with federal and state laws.
• Maintain knowledge of wage, hour, and labor laws.
• Coordinate with Payroll Tax Specialist for payroll tax payments and reporting.
• Prepare CPRs and union payments as required by customers/contracts.
• Reconcile 401k deductions weekly/bi-weekly.
• Communicate with HR, benefits, and accounting to ensure accurate payroll information.
• Ensure compliance with CBAs, SCA, Davis Bacon, and FLSA.

Skills

Supervisory principles

Federal & state payroll laws

Analytical skills

Microsoft Office

Interpersonal skills

Education

Associate's degree in accounting

Tools

Costpoint

Sage Intacct

Job description

This position supervises and coordinates payroll staff. It must ensure pay is processed accurately and timely while complying with government regulations.

PRIMARY RESPONSIBILITIES

• Supervise and take overall responsibility for all payroll functions and staff.
• Calculate wages, overtime, deductions, contributions, and leave accruals & balances in compliance with current federal and state laws, collective bargaining agreements, and wage determinations.
• Maintain current knowledge of applicable state and federal wage, hour, and labor laws.
• Stay current on Payroll system capabilities and functionalities to achieve alignment with HR, benefits, and other payroll-related activities.
• Initiates changes in work assignments or processes to improve efficiency.
• Preparation, distribution, and report processes for payroll for a multi-state corporation(s).
• Coordinates with Payroll Tax Specialist to ensure payroll, tax payments, and associated reporting are distributed promptly and accurately.
• Prepares Union Payments and Reporting to required agencies
• Prepare Certified Payroll Reports (CPR) as required by customers/contracts.
• Weekly/Bi-weekly reconciliation of 401k deductions deferred to plan
• Coordinates day-to-day activities and communication between the Payroll Department and other internal departments following set priorities.
• Facilitate management and employee understanding of payroll processes and procedures.
• Coordination with accounting, benefit, and human resource staff to ensure the accuracy and timeliness of any payroll-related information.
• Work with project staff to ensure compliance with all Collective Bargaining Agreements (CBAs), the Service Contract Act (SCA), Davis Bacon, and Fair Labor Standards.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to meet deadlines; maintain attention to detail and accuracy.
• Knowledge of supervisory principles.
• Knowledge of applicable Federal, State, and local laws and regulations related to payroll.
• Knowledge of financial and accounting software applications.
• Professional intrapersonal and interpersonal skills.
• Proficient with Microsoft Office Suite or related software.
• Strong analytical and problem-solving skills.
• Thorough understanding of generally accepted auditing standards.

MINIMUM QUALIFICATIONS

• Associate's degree in accounting or related field; equivalent combination of experience, education and training.
• Three (3) years of professional payroll experience.

PREFERRED QUALIFICATIONS

• Experience working with Costpoint and Sage Intacct.
• Experience working in government contracting and construction EAC’s analysis.
• Experience working with Alaska Native Corporations (ANCs).

We will accept resumes for this role until December 11, 2026 or until it is filled.

Aleut offers the following benefits to eligible employees:

• Health insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.