Payroll Supervisor

LHH; Cincinnati (OH); On-site; USD 75,000 - 90,000; Full time

Job summary

A leading payroll services provider in Cincinnati seeks a proficient Payroll Supervisor to manage the end-to-end payroll process for a diverse organization. The ideal candidate will possess over 5 years of payroll experience, including supervisory duties, and have advanced expertise in ADP Workforce Now. Responsibilities include overseeing payroll compliance, managing certified payroll requirements, and enhancing process efficiency. This direct hire position offers a competitive salary ranging from $75K to $90K annually.

Qualifications

• 5+ years of progressive payroll experience.
• Direct experience managing full-cycle payroll for at least 500 employees.
• Strong multi-state payroll and payroll tax knowledge.
• CPP or FPC certification is preferred.

Responsibilities

• Oversee full-cycle payroll processing using ADP.
• Maintain compliance with wage laws and company policies.
• Produce certified payroll reports and ensure adherence to requirements.
• Supervise payroll staff and uphold service standards.
• Support payroll accounting functions and ensure tax compliance.

Skills

ADP Workforce Now

Payroll Process Management

Multi-State Payroll Knowledge

Attention to Detail

Communication Skills

Advanced Excel

Tools

ADP

HRIS systems

Job description

The Payroll Supervisor owns the end-to-end payroll process for a 1,000‑employee, multi-state organization. This role ensures accurate, timely, and compliant payroll cycles, manages certified payroll/prevailing wage requirements, partners with HR and Finance, and drives process efficiency. ADP Workforce Now (or Enterprise) expertise is required. This position is direct hire and will pay between $75K and $90K annually.

Responsibilities

• Oversee full-cycle payroll processing using ADP, including time capture, payroll execution, tax validation, and GL posting.
• Maintain compliance with federal, state, and local wage and hour laws, multi-state tax rules, and company policies.
• Produce and manage certified payroll reports (e.g., WH‑347) and adhere to Davis-Bacon and state prevailing wage requirements.
• Ensure accurate setup and administration of deductions, garnishments, benefits, union dues (if applicable), and supplemental payments.
• Supervise payroll staff (if applicable), review work, set priorities, and uphold accuracy and service standards.
• Support payroll accounting functions: journal entries, reconciliations, labor allocations, and month-end close.
• Ensure payroll tax compliance including filings, deposits, responses to notices, and year-end processing (W‑2, amendments).
• Maintain ADP system configurations, testing, security roles, and vendor coordination.
• Serve as point of contact for audits (internal/external, IRS, state, DOL) and certified payroll requests from contractors or agencies.
• Improve processes through automation, SOP development, dashboards, data cleanup, and control enhancements.
• Communicate payroll policies and handle escalated employee inquiries.

Qualifications

• 5+ years of progressive payroll experience; 2+ years in a lead or supervisory role.
• Direct experience managing full-cycle payroll for at least 500 employees.
• Required: advanced proficiency in ADP Workforce Now (or ADP Enterprise/EV5).
• Experience producing certified payroll and managing prevailing wage compliance.
• Strong multi-state payroll and payroll tax knowledge.
• Solid understanding of payroll accounting, reconciliations, and audit readiness.
• Advanced Excel skills and familiarity with HRIS/timekeeping integrations.
• Strong attention to detail, confidentiality, and communication skills.
• CPP or FPC certification is preferred but not required.
• Experience in industries with regular certified payroll (construction/government contracting).
• Experience with payroll system upgrades or process improvement initiatives.

If you are qualified and interested in learning more, please apply now.