Payroll SpecialistAccounting Assistant

Healthy Mind & Brain Center; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Join a mission-driven team at a leading mental health center as a Payroll Specialist / Accounting Assistant. In this remote role, you'll be responsible for payroll processing, benefits administration, and providing essential support to the finance and HR teams. This position requires strong attention to detail, excellent communication skills, and familiarity with accounting software. Contribute to improving mental wellness while ensuring operational excellence.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Retirement Plan

Qualifications

• Proven experience in payroll processing and benefits administration.
• Strong knowledge of federal and state tax laws and compliance.
• High proficiency in Microsoft Office Suite, particularly Excel.

Responsibilities

• Process biweekly payroll and manage employee benefits programs.
• Support accounts payable/receivable and prepare financial reports.
• Ensure compliance with financial practices and maintain records.

Skills

Attention to detail

Time management

Organizational skills

Communication

Interpersonal skills

Tools

QuickBooks

ADP

Gusto

Microsoft Excel

Job description

About Healthy Mind & Brain Center (HMBC)

At HMBC, we are dedicated to empowering individuals through both traditional and non-traditional mental health treatments. Our team of clinicians integrates evidence-based therapies—such as CBT, EMDR, Trauma-Focused Therapy, and Individual Counseling—with innovative techniques like neurofeedback, neuroplasticity training, and brain optimization.

Our mission is to drive measurable behavioral and cognitive change through compassionate care and scientifically grounded methods. As we grow, we're seeking talented professionals who are passionate about mental wellness and committed to operational excellence.

Position Overview

We are currently hiring a Payroll Specialist / Accounting Assistant to support our finance and HR teams. This role is essential in ensuring accurate and compliant payroll processing, benefits administration, and day-to-day accounting functions. You'll work closely with internal departments to support smooth financial operations while maintaining a high level of accuracy, discretion, and integrity.

Key Responsibilities

Payroll & Benefits Administration

• Process biweekly payroll accurately and on time, in compliance with all relevant laws and regulations.

• Manage employee benefits programs including health, dental, vision, life, and disability insurance.

• Handle payroll-related inquiries and resolve discrepancies promptly.

• Collaborate with HR on new employee onboarding and payroll system updates.

• Maintain and audit employee compensation, benefits, and tax documentation.

Accounting & Financial Support

• Assist with accounts payable and receivable, invoicing, and payment processing.

• Track, categorize, and reconcile expenses across departments.

• Prepare financial reports and summaries for leadership review.

• Support month-end and year-end closing procedures.

• Work with external vendors and financial service providers as needed.

Compliance & Recordkeeping

• Ensure financial and payroll practices are compliant with internal policies and legal standards.

• Keep accurate and organized digital records of financial transactions and payroll activity.

• Prepare reports for internal and external audits.

Required Skills & Qualifications

• Proven experience in payroll processing, benefits administration, and general accounting tasks.

• Working knowledge of federal and state tax laws, wage and hour regulations, and benefits compliance.

• Strong attention to detail with excellent time management and organizational skills.

• High proficiency in Microsoft Office Suite (Excel in particular) and comfort using MacOS.

• Familiarity with accounting and payroll software systems (QuickBooks, ADP, Gusto, etc. a plus).

• Excellent communication and interpersonal skills.

• Ability to work independently, maintain confidentiality, and adapt in a fast-paced environment.

Benefits Offered

Contract/temporary professionals are eligible for:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Life Insurance

• Disability Insurance

• 401(k) Retirement Plan

Eligibility

Applicants must be legally authorized to work in the United States. This is a remote position available to qualified U.S.-based candidates.

Join a mission-driven team that values mental wellness, accountability, and innovation. Apply now to support our growing clinical practice with reliable financial and payroll expertise.