Payroll Specialist - Union

Hermanson Company; Seattle (WA); On-site; USD 70,000 - 80,000; Full time

Job summary

Hermanson Company is seeking a Payroll Specialist focused on union payroll operations. You will handle union reporting, reconciliations, audits, and onboarding to ensure compliance with CBAs and accuracy in payroll data. The role requires high accuracy and the ability to manage multiple deadlines in a fast-paced, project-driven environment.

The salary range is $70,000 to $80,000. Ideal candidates bring 3+ years of payroll experience, with multi-union exposure, and proficiency in Excel and ADP or

Qualifications

• 3+ years of payroll experience, preferably with multi-union and multi-state payroll.
• Strong understanding of payroll processes, reconciliations, and compliance.
• High attention to detail and ability to meet deadlines.
• Proficiency in Excel and payroll systems (e.g., ADP or similar).
• Microsoft Dynamics 365 experience.

Responsibilities

• Prepare and submit accurate and timely union reports in accordance with CBAs.
• Reconcile union reports to payroll and investigate discrepancies.
• Support union audits, including documentation, responses, and issue resolution.
• Manage union employee setup, classifications, and rate maintenance.
• Maintain compliance with union requirements and payroll regulations.
• Partner with payroll, HR, and operations to ensure accurate labor reporting.

Skills

Payroll processing

Attention to detail

Excel

Payroll systems

Dynamics 365

Multi-state payroll

Union payroll

Tools

ADP

Microsoft Dynamics 365

Job description

Hermanson Company is a standout mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led full service mechanical construction, design and maintenance provider playing a significant role in the U.S. national construction industry.

By design, Hermanson is a special place to work. Our belief is that people do business with people they like. In keeping with that belief, we strive to hire and retain highly motivated people who are professional, ethically unwavering, and unrelenting in delivering quality results. We are focused on providing a workplace where high performance individuals come together to build dedicated teams driven to accomplish great things for our customers.

People love working at Hermanson, because we all share the same Core Values:

• Clients First – Caring, win-win, value, quality and service attitude
• Family Matters - Safety, wellness, stability, enjoyment and balance
• Character Matters – Integrity, accountability, passionate, and caring
• Team - Trust, honesty, respect, reliable and inclusive
• Appreciate – Each other, our successes, and enjoy the journey
• Learn, Grow, Innovate – Challenge the status quo and always compete

The Role

Hermanson Company is seeking a detail-oriented Payroll Specialist with a focus on union payroll operations. This role is responsible for union reporting, reconciliations, audits, and onboarding to ensure compliance with collective bargaining agreements (CBAs) and accuracy in payroll-related data.

The ideal candidate brings strong payroll experience, a high level of accuracy, and the ability to manage multiple reporting deadlines in a fast-paced, project-based environment.

Key Responsibilities

• Prepare and submit accurate and timely union reports in accordance with CBAs.
• Reconcile union reports to payroll and investigate discrepancies.
• Support union audits, including documentation, responses, and issue resolution.
• Manage union employee setup, classifications, and rate maintenance.
• Maintain compliance with union requirements and payroll regulations.
• Partner with payroll, HR, and operations to ensure accurate labor reporting.

The salary range for this position is $70,000.00 to $80,000.00. (The compensation offered may vary depending on job-related knowledge, skills and experience).

Qualifications

Required

• 3+ years of payroll experience, preferably with multi-union and multi-state payroll
• Strong understanding of payroll processes, reconciliations, and compliance
• High attention to detail and ability to meet deadlines
• Proficiency in Excel and payroll systems (e.g., ADP or similar)
• Microsoft Dynamics 365 experience

Preferred

• Construction or project-based experience
• Experience with union audits or certified payroll

Why Hermanson?

• Collaborative, team-oriented environment
• Opportunity to specialize in a critical compliance function
• Exposure to complex, multi-union operations
• Significant company growth

Benefits

Hermanson offers a comprehensive benefits package designed to support your health, financial future, and professional growth.

• Competitive pay with bonus opportunities
• Medical, prescription, dental & vision coverage with zero to low weekly premiums
• 401(k) with discretionary company match
• Generous paid time off (vacation, sick time, and paid holidays)
• Disability income protection Life insurance for employees and eligible dependents
• Optional added protection with critical illness and accident plans
• Career growth & development opportunities In-house training programs
• Certificate & tuition reimbursement
• Wellness program
• Employee Assistance Program (EAP)

This position is not eligible for employment visa sponsorship.

Hermanson Co., LLP is proud to be an Equal Opportunity Employer. Hermanson does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

The pay range for this position may vary depending on job-related knowledge, skills and experience.

WA Residents: $70,000 USD - $80,000 USD