Payroll Specialist - Timekeeping

Canon USA & Affiliates; Nashville (TN); Remote; Full time

Job summary

A leading company in diagnostic imaging is seeking a Payroll Specialist in Nashville, TN to manage payroll for over 1,100 employees. The role is focused on ensuring accurate and timely payroll processing, handling inquiries, and maintaining payroll records while providing excellent support to employees and managers. A competitive salary and benefits package await the right candidate.

Benefits

Competitive salary and benefits package

Support for a diverse workplace

Qualifications

• Experience with ADP/eTime and payroll processes required.
• Advanced Excel skills including pivot tables and VLOOKUP.
• Knowledge of wage and hour laws, multi-state tax regulations.

Responsibilities

• Manage payroll operations for over 1,100 employees, ensuring accuracy.
• Resolve time and attendance discrepancies and communicate with parties involved.
• Prepare month-end payroll and timecard reports for various departments.

Skills

Communication

Problem Solving

Attention to Detail

Organizational Skills

Microsoft Excel

Time Management

Tools

ADP Vantage

ADP WFN

eTime

Job description

• Payroll Specialist - Timekeeping - req1389
• OVERVIEW
• The Payroll Specialist assists the finance department with day-to-day, monthly and year-end operations of Payroll while ensuring payroll is accurate and completed in a timely manner. Collects and reviews employee information, validates work hours for the accurate calculation of wages, and maintains accurate payroll records.Performs all duties in accordance with the company's policies and procedures, all US state and federal laws and regulations, wherein the company operates.
• RESPONSIBILITIES
• Performs daily payroll department operations for over 1,100 employees. + Serves as the primary point of contact by researching and delivering solutions to employees. + Process payroll workflow to ensure all payroll transactions are timely and accurately. + Subject matter expert for the Time and Attendance system, including understanding of the configuration and setup. + Reviews and resolves Time and Attendance discrepancies through contact with managers / employees. + Reviews PTO, Garnishments, Retro Pay, Tax items and Child Support. + Oversees and ensures timecards are completed and finalized to meet required semi-monthly payroll deadlines. + Provides customer service to employees and managers regarding questions about timecards and hours worked. + Monitors and ensures that paid time off accruals are working properly in the Time and Attendance system. + Works closely with the Payroll Analyst and HRIS and is responsible for resolving any instances of missing information or issues. + Responds to inquiries from management and employees regarding general payroll issues such as personal information changes, Time and Attendance discrepancies, paid time off questions, etc. + Prepares and distributes semi-monthly timecard reports and month end payroll reports to select departments. + Creates ad-hoc reports from Payroll and Time and Attendance system on an as-needed basis. + Runs reports and compiles information for various states for month end Bureau of Labor Statistics Reporting and Multi-Worksite Reporting. + Oversees and maintains employee payroll files and multi-state tax documents and federal law knowledge, including year-end archiving. + Receives and distributes payroll related mail. + Orders office supplies for Payroll Department. + Serves as backup to Payroll Analyst. + Performs other duties as assigned.
• QUALIFICATIONS
• Working knowledge of outsourced payroll / time and attendance systems and output files, ADP / eTime required. + Ability to communicate effectively in both oral and written form. + Ability to handle difficult and stressful situations with professional composure. + Ability to process information logically. + Ability to recognize, analyze, and solve a variety of problems. + Ability to set priorities and complete assignments on time. + Ability to analyze, organize and prioritize work while meeting multiple deadlines. + Advanced Microsoft Office Excel (pivot tables and VLook Up expertise) and Word required. + Skill in completing assignments accurately and with attention to detail. + Working knowledge of wage and hour laws. + Working knowledge of multi-state tax and state and federal law knowledge and potential issues affecting payroll. + Ability to maintain privacy and confidentiality. + Ability to develop and maintain effective working relationships internally and externally. + Ability to work successfully as a member of a team and independently with moderate supervision. + Self-motivated and able to work overtime when needed. + Sarbanes Oxley experience, preferred. + ADP Vantage, ADP WFN, E-time. + 100% remote and work must reside in PST or MST only. + Role is heavily based on day-to-day timekeeping experience / repetitivepayroll administrative tasks. + Hourly pay in range of $32-35 / hour. DOE. \#LI-RS1 \#LI-Remote
• About us!_
• Canon Medical Systems USA, Inc., a world leader in diagnostic imaging, is in search of qualified candidates to fill our open positions. Canon Medical Systems offers a competitive salary and benefits package, we support a diverse workplace and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, sexual orientation, gender identity, religion, national origin, protected veteran status, or on the basis of disability. We invite you to join and become part of our Canon family._

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Payroll Specialist • Nashville, TN, United States

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