Payroll Specialist, Scottsdale

The AI Advantage; Phoenix, Scottsdale (AZ, AZ); On-site; USD 65,000 - 70,000; Full time

Job summary

The AI Advantage, based in Scottsdale, AZ, is seeking an HR and Payroll Administrator who will own payroll first and evolve into the full HR function. You will learn directly from the Head of Human Resources and handle onboarding, offboarding, and HRIS maintenance with precision and AI-assisted tooling.

Bring about 2 years of payroll/HR experience, a detail-oriented mindset, and comfort using AI in daily tasks. This role is on-site and offers growth from payroll into broader HR responsibilities.

Qualifications

• About 2 years of hands-on experience processing payroll end to end (single-state or multi-state) in a payroll, HR administration, or combined role.
• Working knowledge of at least one HRIS or payroll platform (for example ADP, Paylocity, Gusto, Rippling, TriNet, or similar)
• Familiarity with onboarding and offboarding compliance (I-9s, tax forms, COBRA); we'll teach you the rest of the HR side
• Comfort with Excel or Google Sheets (lookups, pivot tables, basic formulas)
• Curiosity about AI: you use Claude, ChatGPT, or similar tools in your own work, and you can tell a shortcut from a mistake
• Strong attention to detail and a habit of double-checking numbers
• Sound judgment with confidential information
• Clear, friendly communication with employees at every level

Responsibilities

• Process payroll accurately and on schedule, including hours, PTO, bonuses, commissions, and deductions
• Review payroll registers, reconcile variances, and resolve issues before they reach employees
• Support payroll tax filings and year-end (W-2s, 941s), working with our payroll provider
• Answer employee questions about pay, deductions, and time off with clarity and care
• Coordinate the full new hire experience: offer paperwork, I-9 and E-Verify, tax forms, benefits enrollment, and system setup
• Manage offboarding steps, including final pay, benefits termination, COBRA notices, and access removal
• Maintain accurate employee records in our HRIS, including new hires, job changes, compensation updates, and terminations
• Put AI tools to work on reporting, documentation, and audits, with a human check on every number

Skills

Payroll processing

HRIS proficiency

Onboarding & offboarding

Excel / Google Sheets

AI tools familiarity

Data accuracy

Confidentiality

Clear communication

Tools

ADP

Paylocity

Gusto

Rippling

TriNet

Job description

Own payroll first at one of the world's largest AI education communities, then grow into the full HR picture under our Head of Human Resources (internally titled HR and Payroll Administrator).

AI Advantage is one of the world's largest AI education communities, serving 60,000+ active members learning to harness AI for their businesses and careers. We help people move from AI-curious to AI-confident through structured bootcamps, expert-led masterclasses, and a thriving community of practice. We're part of the Tony Robbins and Dean Graziosi ecosystem, headquartered in Scottsdale, Arizona, with a growing remote team.

We don't sell content. We sell time. Every piece of content we publish competes against one question: did this save the member an hour, or cost them one?

This seat is built for someone who has run payroll and wants to grow into the HR side.

The Role

We're an AI-first company, and the people side of the business has to run with the same precision as everything we ship. We're looking for an HR and Payroll Administrator to own payroll first: accurate, on time, every cycle. From there, you'll run onboarding and offboarding and keep our HRIS clean.

You'll learn the HR side directly from our Head of Human Resources. Bring about 2 years of payroll or HR experience, a love of getting the details right, and real comfort using AI tools in your day-to-day work.

What You Will Do

• Process payroll accurately and on schedule, including hours, PTO, bonuses, commissions, and deductions
• Review payroll registers, reconcile variances, and resolve issues before they reach employees
• Support payroll tax filings and year-end (W-2s, 941s), working with our payroll provider
• Answer employee questions about pay, deductions, and time off with clarity and care
• Coordinate the full new hire experience: offer paperwork, I-9 and E-Verify, tax forms, benefits enrollment, and system setup
• Manage offboarding steps, including final pay, benefits termination, COBRA notices, and access removal
• Maintain accurate employee records in our HRIS, including new hires, job changes, compensation updates, and terminations
• Put AI tools to work on reporting, documentation, and audits, with a human check on every number

Required Qualifications

• About 2 years of hands-on experience processing payroll end to end (single-state or multi-state) in a payroll, HR administration, or combined role
• Working knowledge of at least one HRIS or payroll platform (for example ADP, Paylocity, Gusto, Rippling, TriNet, or similar)
• Familiarity with onboarding and offboarding compliance (I-9s, tax forms, COBRA); we'll teach you the rest of the HR side
• Comfort with Excel or Google Sheets (lookups, pivot tables, basic formulas)
• Curiosity about AI: you use Claude, ChatGPT, or similar tools in your own work, and you can tell a shortcut from a mistake
• Strong attention to detail and a habit of double-checking numbers
• Sound judgment with confidential information
• Clear, friendly communication with employees at every level

Nice-to-Haves

• Experience running payroll through a PEO (TriNet or similar)
• 401(k) administration experience, such as remitting contributions, managing enrollments and deferral changes, and working with plan providers
• Experience preparing payroll journal entries and partnering with accounting on reconciliations
• FPC, CPP, or SHRM-CP certification (or working toward one)

What Makes This Role Unique

You'll keep the people side of an AI-first company running clean, starting with payroll. We teach 60,000+ members how to put AI to work, and we run the same way inside: the tools are on your desk from day one, and you're expected to use them to make payroll and HR faster and more accurate, with a human check on every number. You won't be one of thirty in an HR department, buried in tickets, or waiting on three approvals to fix a record. You'll own your lane.

You'll work alongside our finance and technology teams and hiring managers across the business, from our Scottsdale headquarters. Small team, big reach, and leaders who treat you like an adult, give you context, and expect good judgment at speed.

Who Thrives Here

If you're the person who reads the payroll register one more time before it goes out, answers a nervous new hire's benefits question like you're helping a friend, and wants to grow from payroll into the full HR picture, this is your role.

Location

This role is 100% on-site at our Scottsdale, AZ headquarters.

Compensation

$65,000 to $70,000 per year, full time, reporting to the Head of Human Resources.