Payroll Specialist - Part-time

Fort Wayne Philharmonic Orchestra Inc; Fort Wayne (IN); On-site; USD 24,000 - 42,000; Part time

Job summary

The Fort Wayne Philharmonic seeks a part-time, on-site payroll and accounts payable specialist to support the Finance Director. The role involves payroll processing, AP handling, filing, and related accounting tasks in a confidential, detail-oriented environment.

You will maintain vendor records, prepare 1099s, and assist with special projects. Strong communication and team collaboration are essential as you work with staff and an outside payroll provider.

Qualifications

• High school diploma with an Associate’s Degree or higher in Accounting.
• Minimum of 5 years’ experience in payroll, accounts payable and accounting environment.
• Experience with payroll processing and Accounts Payable.
• Experience with Microsoft Products, Quickbooks Online and Bill.com, preferred.

Responsibilities

• Payroll documentation, processing, review, and communication with employees, managers, and outside payroll provider.
• Processing of accounts payable, including upkeep of vendor listing, obtaining proper approvals, entering data; assist in preparation of 1099’s annually.
• Maintain files for all the above areas, as well as other financial records as needed for the Finance Department.
• Support the Finance Director and executives with projects and tasks when required.
• Other tasks as assigned.

Skills

Payroll processing

Accounts payable

Microsoft Excel

QuickBooks Online

Bill.com

Confidentiality

Communication

Team player

Education

Associate degree in Accounting

High school diploma

Tools

Microsoft Office

Job description

General Summary

The Fort Wayne Philharmonic seeks an individual who is motivated and enthusiastic about supporting the mission of the Fort Wayne Philharmonic Orchestra. This is a part-time position working on-site in the Orchestra’s office reporting directly to the Finance Director. It requires a commitment to complete confidentiality, a courteous and professional demeanor, and a talent for attention to detail.

The individual in this position will be responsible for executing payroll and accounts payable for the Orchestra under the direction of the Finance Director, including but not limited to, payroll administration and processing, accounts payable processing, filing, and other accounting tasks as assigned by the Director.

Principal Duties and Responsibilities

• Payroll documentation, processing, review, and communication with employees, managers, and outside payroll provider.
• Processing of accounts payable, including upkeep of vendor listing, obtaining proper approvals, entering data; assist in preparation of 1099’s annually.
• Maintain files for all the above areas, as well as other financial records as needed for the Finance Department.
• Support the Finance Director and executives with projects and tasks when required.
• Other tasks as assigned.

Reporting Relationships:

• Reports to the Director of Finance.

Knowledge, Skills and Experience Required:

• High school diploma with an Associate’s Degree or higher in Accounting or comparable experience.
• Minimum of 5 years’ experience in payroll, accounts payable and accounting environment.
• Experience with payroll processing and Accounts Payable.
• Experience with Microsoft Products, Quickbooks Online and Bill.com, preferred.
• Good communication skills
• Strong attention to detail.
• Team player.

Compensation

Commensurate with experience.

Fort Wayne Philharmonic:

Now in its 82nd season, the Fort Wayne Philharmonic is one of the most exciting performing arts organizations in Indiana. The Philharmonic’s mission is to inspire and foster a lifelong love of classical music through performance and education. Led by Music Director Andrew Constantine, the Philharmonic performances reach more than 200,000 people every season at the Auer Concert Hall and at various venues throughout the community, includingschools, nursing homes, community centers, and churches. The Fort Wayne Philharmonic is truly an orchestra of the future, with bold plans to reach deeply into the fabric of the community with exciting, entertaining and meaningful offerings. The Philharmonic reaches more than 39,000 young people and families through its extensive education and community engagement programs, including Ensembles in the Schools,Young People’s Concerts, and Club Orchestra - a novel El Sistema modeled collaborative program with 3 Fort Wayne Community Schools - inspiring and motivating young citizens of the future. Regional touring, donor cultivation, and board activities round out a busy performance schedule for the orchestra.