Payroll Specialist - North America

BMT; Houston (TX); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Life insurance

Long term disability

Short term disability

Health care FSA

Dependent care reimbursement

401k

Paid time off

Holidays

Floating holiday

Professional development

Job summary

BMT is seeking a Payroll Specialist to manage North American payroll for Canada and the United States from Houston, TX. This permanent, full-time role reports to the People Director and requires accurate, timely payroll processing across NA.

Responsibilities include biweekly/semi-monthly payroll cycles, data integrity, and compliance with federal, provincial, and state regulations. You will work with benefits and attendance data, ensuring timely filings and certificates as needed.

Qualifications

• 3 to 5 years of payroll experience across Canada and the United States.
• Experience using ADP Workforce Now for payroll processing and reporting.
• Solid understanding of Canada and US payroll legislation, taxation, and compliance requirements.
• Payroll certification (e.g., PCP) or pursuing is considered an asset.
• Proficiency in Microsoft Excel and data management.
• Experience with time and attendance systems and timesheet management.
• Experience supporting payroll system implementations or migrations is a plus.
• Experience in an engineering, consulting, or project-based environment is an asset.
• Strong attention to detail with the ability to meet tight deadlines.

Responsibilities

• Process end-to-end payroll for Canadian and US employees on biweekly/semi-monthly cycles.
• Ensure earnings, deductions, and statutory remittances are calculated accurately.
• Maintain payroll records and data integrity in payroll systems.
• Coordinate payroll changes including new hires, terminations, and benefits updates.

Skills

Canada payroll

US payroll

Payroll compliance

Excel proficiency

Time management

Attention to detail

Tools

ADP Workforce Now

Job description

Department:

People

Location:

USA

Compensation:

$55,000 - $65,000 / year

Description

Job Title:

Payroll Specialist (North America)

Location:

Houston, TX

Employment Type:

Permanent, Full-Time

Annual Salary:

$55,000- $65,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Reporting to the People Director, the Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.

Key Responsibilities

Payroll Processing and Administration

• Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
• Ensure all earnings, deductions, and statutory remittances are calculated accurately
• Maintain payroll records and ensure data integrity within payroll systems
• Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates

Time and Attendance

• Administer time and attendance processes, including timesheet submission, review, and approval workflows
• Validate employee hours, overtime, and project coding for accuracy and completeness
• Partner with managers to resolve timesheet discrepancies in a timely manner
• Ensure alignment between approved timesheets and payroll processing timelines
• Support continuous improvement of time tracking processes and system utilization

Compliance and Reporting

• Ensure compliance with federal, provincial, and state payroll legislation
• Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
• Manage year end processes including T4, RL1, W2, and related filings
• Support internal and external audits by providing payroll documentation and analysis

Benefits and Deductions Administration

• Administer employee benefits programs including enrolments, changes, and deductions
• Reconcile benefit invoices and work closely with vendors
• Ensure accurate processing of RRSP, and 401k contributions

Reconciliation and Controls

• Perform regular payroll reconciliations and resolve discrepancies
• Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
• Maintain strong internal controls and identify opportunities for process improvements

Employee Support

• Respond to employee payroll inquiries in a timely and professional manner
• Provide guidance on payroll related matters including deductions, taxation, and benefit impacts

Skills, Knowledge & Expertise

• 3 to 5 years of payroll experience, including Canada and United States
• Experience using ADP Workforce Now for payroll processing and reporting
• Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
• Payroll certification (e.g., PCP) or working towards is considered an asset
• Proficiency in Microsoft Office, particularly Excel
• Experience with time and attendance systems, including timesheet management
• Experience supporting payroll system implementations, migrations, or enhancements is an asset
• Experience in an engineering, consulting, or project-based environment is an asset
• Strong attention to detail with a high degree of accuracy and accountability
• Ability to manage multiple priorities and meet tight deadlines
• Strong problem solving and communication skills, with a customer-service mindset
• Ability to work independently and collaboratively across teams

Job Benefits

At BMT, our employee benefits are designed to ensure you have the resources you need to thrive.

In addition to a competitive salary, we offer a wide range of benefits in areas including health, dental, vision, life insurance, long term disability, short term disability, health care flexible spending account, dependent care reimbursement plan, 401k, PTO, Holidays, plus one floating holiday and professional development opportunities.

Don’t hesitate to ask more about our benefits during the hiring process.