Payroll Specialist - Legence

Wearelegence; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

A leading sustainability solutions company seeks a Payroll Specialist to manage payroll-related activities, ensure compliance with laws, and provide exceptional customer service. Ideal candidates will have several years of payroll experience, strong skills in managing data confidentiality, and the ability to thrive in a fast-paced environment. Join us to contribute to our mission of enhancing the performance of buildings and promoting sustainability.

Benefits

Medical, dental, and vision benefits

401(k) retirement savings plan

Paid time off and holidays

Qualifications

• Requires 4-6 years of payroll experience.
• Experience with payroll applications preferred.
• Knowledge of federal and state wage laws required.

Responsibilities

• Review and audit payroll data for accuracy.
• Process payroll and handle employee inquiries.
• Support payroll-related initiatives and process improvements.

Skills

Attention to detail

Communication

Customer service

Problem-solving

Analytical ability

Education

High school diploma or equivalent

Tools

Ceridian/DayForce

Microsoft Excel

Microsoft Office

Job description

Posted Wednesday, June 25, 2025 at 10:00 AM

Legence , a Blackstone Portfolio Company, is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.

GENERAL PURPOSE

The Payroll Specialist provides a wide variety of payroll-related activities. This position requires working knowledge of payroll processing, including state and local taxes. The individual filling this position must have excellent attention to detail, solid communication, customer service, and organizational skills. The applicant must have the proven ability to always deal with confidential information with the highest level of integrity. This individual will help develop and drive consistency across the organization

Essential Functions

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

• Review and audit new hire and departure notifications from Ceridian/DayForce to ensure the 100% accuracy of data entered in the payroll system. Any data correction required after the completion of the audit is communicated to Human Resources immediately.
• Update employee payroll records by entering changes to tax status and employee direct deposit information.
• Respond to employee inquiries regarding payroll. Calculate pay for contract personnel and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
• Process involuntary deductions such as wage levies or garnishments. Calculate and deduct from employees’ wages in accordance with the order.
• Respond to requests for verification of employment.
• Coordinate paid and unpaid leave with Benefits.
• Recommend process improvements to enhance efficiency.
• Support the implementation of payroll-related initiatives and projects.
• Perform other duties, as assigned.
• Be aware of, comply with, and enforce all Company policies.

Specific Skills Required

• Experience working with payroll applications; Ceridian/DayForce payroll is preferred or experience with other cloud-based payroll systems (UKG, ADP, Workday).
• Knowledge of applicable federal and state(s) wage and tax laws, and compliance regulations surrounding payroll.
• Strong proficiency in Microsoft Excel.
• Strong organizational skills with high attention to detail.
• Ability to function and consistently meet deadlines in a fast-paced environment.
• Ability to prioritize and solve problems.
• Information must be treated with the utmost confidentiality.
• Ability to provide a high level of customer service in a professional and tactful manner.
• Proficiency with Microsoft Office.
• Strong written and verbal communication skills.

Specific Skills Preferred

• ORGANIZED: Sense of urgency with the ability to set priorities and build action plans to drive timely execution. Thorough, methodical and result-oriented with great attention to detail.
• PROBLEM-SOLVING: Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points. Attention to detail, able to segregate beliefs and assumptions from facts. Demonstrate strong judgment to turn information into insights, practical solutions and decision-ready recommendations.
• Mathematical skills.
• Good judgment and decision-making skills.
• Comfortable working cross-functionally within the department.
• Able to effectively function both independently and as a member of a team.
• Strong analytical ability.
• Knowledge of union payroll and reporting

Education And Experience

Requires a high school diploma, or equivalent, and 4 to 6 years of payroll experience.

Unable to provide immigration sponsorship for this position.
#LI-JS1 #LI-Remote

Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job -related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law