Payroll Specialist IV

State Preservation Board; Austin (TX); On-site; USD 66,960 - 80,352; Full time

Benefits offered by this job

Medical and dental insurance

Defined benefit pension

401K retirement plans

Flexible spending accounts

Free parking

Free Museum Membership

Job summary

The State Preservation Board is hiring a Payroll Specialist IV in Austin, Texas. This position handles senior-level payroll processing, ensuring compliance with regulations and maintaining payroll records accurately.

Ideal candidates should have a degree in accounting or finance, proficiency in CAPPS, and strong analytical skills. Benefits include medical, dental, and retirement plans. Work hours are Monday to Friday, but flexibility is required.

Qualifications

• Graduation from an accredited four-year college or university.
• Two years' experience in CAPPS Financials and HR/Payroll for the State of Texas.
• Certified Payroll Professional preferred.

Responsibilities

• Administers and processes all payroll functions.
• Reviews, reconciles, and validates payroll data.
• Processes employee transactions ensuring timely compensation.
• Researches and resolves payroll discrepancies.

Skills

Microsoft Office proficiency

Knowledge of payroll regulations

Interpersonal skills

Analytical skills

Ability to work flexible hours

Education

Degree in accounting, finance, or business administration

Tools

CAPPS system

USAS system

Job description

Position Overview

Primary Location: Sam Houston Bldg. - 201 E 14th Street, Austin TX 78701. Position: Full-time, Monday-Friday 8am-5pm. Job Class (Code): Payroll Specialist IV (1294). Salary Group: B-21. Hiring Range: $6,000 - $7,200 monthly. Job Posting Dates: May 27, 2026 until filled.

Apply Online

https://TXSPB.formstack.com/forms/tx_state_app_new

Organization Overview

The State Preservation Board (SPB) was established for the purpose of preserving, maintaining, and restoring the State Capitol and the 1857 General Land Office, which houses the Capitol Visitors Center. Since that time, agency operations have expanded to include care of the Governor's Mansion, operating the Bullock Texas State History Museum, Texas State Cemetery, Capitol Mall and three Capitol Complex legislative office buildings. We provide educational programs centered on Texas history, government and culture. These services benefit the citizens of Texas and its visitors.

Benefits

Medical, dental, vision and other insurances, a defined benefit pension and 401K retirement plans, parental leave, flexible spending and dependent care accounts options, free parking and free Museum Membership.

Position Summary

The Payroll Specialist IV reports to the Chief Financial Officer. This position performs highly advanced (senior-level) payroll processing working under minimal supervision with extensive latitude for the use of initiative and independent judgment. Performs all payroll functions in accordance with applicable regulations, policies, and procedures. May train others. Performs all other duties as assigned working within deadlines and deliverable outcomes. Must be able to work with the agency's 360 day-per-year schedule that may include weekends, evenings or holidays, including on short notice.

Essential Job Duties

• Administers and processes all payroll functions in compliance with applicable regulations, policies, and procedures, ensuring timely and accurate handling of hours worked, overtime, leave, taxes, terminations, and other payroll actions.
• Reviews, reconciles, and validates payroll data and reports to ensure accuracy, completeness, and compliance with Texas Comptroller of Public Accounts requirements.
• Proficiently utilizes CAPPS and USAS systems to perform payroll processing, data entry, reporting, searches and other administrative tasks.
• Maintains accurate and organized payroll records in accordance with State of Texas retention requirements and ensures strict confidentiality of sensitive employee data.
• Ensures compliance with state and federal payroll tax authorities and ensures the required deduction reports are accurate and timely.
• Coordinates payroll-related data transfers and processes with Human Resources to ensure accurate employee status changes, prevent overpayments, and support effective CAPPS HR/PR operations.
• Processes employee transactions, including new hires, terminations, leave without pay, and other status changes, ensuring timely and accurate compensation.
• Researches, analyzes, and resolves payroll discrepancies; communicates issues and solutions to leadership, including the CFO.
• Provides clear guidance and customer support to employees, supervisors, and external stakeholders regarding payroll procedures and inquiries.
• Implements payroll controls, maintains and updates procedures, and supports audits and compliance reviews.
• Serves as agency's Leave Accounting Coordinator.
• May develop and conduct specialized payroll trainings for the agency.
• Regular attendance is an essential job duty for all SPB positions.
• Performs all duties as assigned in a manner that promotes public confidence in the SPB and its staff.
• Performs all other duties as assigned.

Knowledge, Skills And Abilities

• Extensive working knowledge and proficiency in Microsoft Office and CAPPS (Centralized Accounting and Payroll/Personnel Systems), and ability to learn new software and systems.
• Extensive knowledge of applicable regulations, policies, and procedures related to payroll.
• Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive working/professional relationships with internal and external customers.
• Demonstrates sustained knowledge of the mission, programs and customers.
• Demonstrates knowledge and continuing compliance with all applicable safety rules, regulations, and standards. Continuously assesses safety conditions to ensure individual and workplace safety.
• Available to work flexible hours that may on occasion include weekends or some holidays.

Minimum Qualifications

Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration. Two (2) years' experience in CAPPS Financials and HR/Payroll and USAS for the State of Texas. Relevant education and experience can be substituted on a year-for-year basis.

Preferred Qualifications

• Certified Payroll Professional.
• Bilingual in Spanish and English.

Physical and Environmental Demands

Environment: Office. Ambulatory skills, e.g., stand, walk, sit, climb, balance, stoop, kneel, and crouch; Hand-eye coordination and arm/hand/finger dexterity; Ability to speak, hear, smell, and exercise visual acuity; Ability to transfer weights of five (5) pounds anticipated for this position.

Veterans

• Military Occupational Specialty Codes (MOS): Army: 36B Financial Management Technician; Navy: PS Personnel Specialist; Coast Guard: YN Yeoman; Marines: 3432 Finance Technician; Air Force: 3F0X1 Personnel; Space Force: No Military Equivalent.
• Veterans with other related MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
• Use your military skills to qualify for this position or other jobs.
• Go to texasskillstowork.com to translate your military work experience and training into civilian job terms, qualifications and skill sets or for additional Military Crosswalk information go to hr.sao.texas.gov/CompensationSystem/JobDescriptions.

EEO Statement

The State Preservation Board is an equal opportunity employer and we