Payroll Specialist III

Apex Systems; Leander (TX); On-site; USD 123,213,000 - 149,001,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

EAP

Job summary

Everforth Apex Systems is seeking a Payroll Specialist III to lead end-to-end payroll processing for a multi-state, multi-entity environment in Leander, TX. The role requires technical expertise, governance, and timely, compliant payroll delivery.

You will manage biweekly and off-cycle payrolls, ensure accurate inputs, and drive year-end activities like W-2s, with close collaboration with HR and Finance. In-office role, 8am-5pm, five days weekly.

Qualifications

• 5-7+ years of progressive payroll experience in multi-state environments.
• Experience with ADP Workforce Now or Workday required.
• Strong knowledge of payroll tax regulations and compliance standards.
• Advanced Excel skills including pivot tables and reconciliations.

Responsibilities

• Process biweekly, multi-cycle, and off-cycle payrolls across multiple states and entities.
• Review and validate inputs including earnings, deductions, taxes, garnishments, and adjustments.
• Lead year-end payroll tasks including W-2 preparation, reconciliation, and reporting.
• Own and maintain the payroll calendar and processing governance framework.
• Ensure compliance with federal, state, and local payroll tax regulations and wage and hour laws.
• Lead year-end payroll strategy including W-2 preparation, reconciliation, and reporting.
• Perform payroll general ledger reconciliations and coordinate funding requirements with Finance.
• Analyze payroll variances and resolve discrepancies with documented root cause analysis.
• Serve as a subject matter expert for payroll system configuration.
• Partner with HR and other departments to ensure accurate employee data and deduction processing.

Skills

Payroll processing

Multi-state payroll

Excel

Pivot tables

Attention to detail

Tools

ADP Workforce Now

Workday

Job description

# Payroll Specialist IIIApply**Job#: 3051280****Job Description:**Payroll Specialist III**Location:** Leander, Texas (In office 5 days per week 8a-5p)Role OverviewThis position is responsible for the end-to-end administration, compliance, reconciliation, governance, and strategic oversight of the company’s payroll operations. Reporting to the HR Operations Manager, this role serves as the technical lead for payroll processing across a multi-state, multi-entity environment. The position ensures accurate, timely, and compliant payroll delivery. This role requires analytical capability, systems fluency, leadership maturity, and disciplined execution.Key Responsibilities* Process biweekly, multi-cycle, and off-cycle payrolls across multiple states and entities.* Review and validate payroll inputs including earnings, deductions, taxes, garnishments, and adjustments.* Manage final pay compliance and supplemental wage processing.* Own and maintain the payroll calendar and processing governance framework.* Ensure compliance with federal, state, and local payroll tax regulations and wage and hour laws.* Lead year-end payroll strategy including W-2 preparation, reconciliation, and reporting.* Perform payroll general ledger reconciliations and coordinate funding requirements with Finance.* Analyze payroll variances and resolve discrepancies with documented root cause analysis.* Serve as a subject matter expert for payroll system configuration.* Partner with HR and other departments to ensure accurate employee data and deduction processing.Required Qualifications**Experience:** 5-7+ years of progressive payroll experience in a multi-state environment is required. Experience with payroll systems such as ADP Workforce Now or Workday is necessary.**Technical Skills:** Advanced knowledge of payroll tax regulations and compliance standards is required. Strong proficiency in Excel, including pivot tables, reconciliations, and advanced formulas, is also needed.Preferred Qualifications* FPC or CPP certification is preferred. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Leander, TX, US**Job Type:****Date Posted:** September 11, 2026**Pay Range:** $43 - $52 per hour