Payroll Specialist II (Contract)

Iconcareers; Austin (TX); On-site; USD 39,000 - 52,000; Full time

Job summary

ICON is seeking a Payroll Specialist II for a 6-month contract to join our Total Rewards team in Austin, TX. This onsite role manages end-to-end payroll processing, ensures regulatory compliance, and provides clear payroll support to ICON employees.

You will collaborate with Accounting, oversee benefits deductions, and maintain up-to-date knowledge of payroll laws and tax regulations. The ideal candidate has a Bachelor's in a related field and 5+ years multi-state payroll experience, including

Qualifications

• Bachelor's degree in Accounting, Finance, HR, or related field or equivalent experience.
• 5+ years of experience in multi-state payroll and benefits administration.
• 3+ years of hands-on retirement plan administration.
• Proficiency with Workday’s payroll and benefits modules.
• Experience working with large non-exempt employee populations.
• Strong understanding of employee benefits programs and retirement plans.
• Excellent analytical skills and attention to detail.
• Ability to handle sensitive information with integrity.
• Strong communication and interpersonal skills.

Responsibilities

• Administer end-to-end payroll processing in Workday, including timesheets, deductions, and miscellaneous payments.
• Ensure accurate and timely payroll processing in compliance with laws and internal policies.
• Collaborate with Accounting to reconcile payroll accounts.
• Manage relationship with ICON’s external payroll treasury vendor.
• Oversee payroll deductions and contributions for health insurance, retirement plans, and other employee benefits.
• Act as main contact for employees on payroll inquiries.
• Audit and reconcile carrier/recordkeeper platforms with HRIS records.
• Maintain knowledge of payroll regulations and best practices.
• Ensure compliance with tax regulations, reporting requirements, and employment laws.
• Prepare, audit and submit government reports and filings on time.
• Develop and maintain internal policies related to timekeeping, payroll, and benefits.
• Address and resolve payroll discrepancies promptly.
• Communicate complex payroll information clearly to employees.
• Participate in employee education sessions related to payroll.

Skills

Payroll processing

Workday

Multi-state payroll

Benefits administration

Regulatory compliance

Data integrity

Communication skills

Confidentiality

Analytical skills

Education

Bachelor's degree in Accounting, Finance, HR, or related field

Tools

Workday Payroll

Job description

ICON is looking for a detail-oriented professional to join our team as a Payroll Specialist II for a 6 month contract. In this role, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with applicable laws and regulations and providing a seamless experience for ICON employees. This role is a full-time onsite role based in our Austin, TX office and reports to the head of Total Rewards.

RESPONSIBILITIES

• Administer end-to-end payroll processing in Workday, including but not limited to reviewing and verifying timesheets, deductions, and miscellaneous payments.
• Ensure accurate and timely processing of payroll, adhering to relevant laws and internal policies.
• Collaborate closely with Accounting to reconcile payroll accounts.
• Manage the relationship with ICON’s external payroll treasury vendor.
• Oversee reconcile payroll deductions and contributions for health insurance, retirement plans, and other employee benefits benefits.
• Act as the main point of contact for employees regarding payroll-related inquiries.
• Audit and reconcile carrier/recordkeeper platforms with HRIS records to ensure accuracy.
• Maintain an up-to-date knowledge of payroll regulations, laws, and best practices.
• Ensure compliance with federal, state, and local tax regulations, reporting requirements, and employment laws including research and registration for new payroll tax jurisdictions.
• Prepare, audit and submit necessary government reports and filings accurately and on time.
• Develop and maintain internal policies and procedures related to timekeeping, payroll, and benefits in accordance with industry standards.
• Address and resolve payroll discrepancies, disputes, and questions promptly and accurately.
• Communicate complex payroll and benefits information to employees in a clear and understandable manner.
• Participate in employee education sessions related to payroll.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, HR, or a related field or equivalent experience.
• 5+ years of experience in multi-state payroll and benefits administration.
• 3+ years of hands-on experience with retirement plan administration.
• Proficiency with Workday’s payroll and benefits modules.
• Prior experience working with large non-exempt employee populations.
• Strong understanding of employee benefits programs, retirement plans, and related compliance.
• Excellent analytical skills and attention to detail, with a focus on accuracy and data integrity.
• Ability to handle sensitive and confidential information professionally and maintain a high level of integrity.
• Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination‑free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).