Payroll Specialist II

North Slope Borough, AK; Utqiaġvik (AK); On-site; USD 40,000 - 65,000; Full time

Job summary

The North Slope Borough is seeking a Payroll Specialist to compute and prepare Borough Payroll, maintain payroll files, and process transactions in compliance with Federal, State, and Borough rules. The role involves running on-demand checks, printing reports for check runs, and handling inquiries from departments and external agencies.

Ideal candidates will have two years of payroll or accounting experience, two years of computer work, and a high school diploma or GED, with a strong emphasis on

Qualifications

• High school diploma or GED is required.
• Approximately 12 years of education with related work experience is preferred.
• Two years of clerical work experience are required.
• Two years of experience working with computers.
• Two years of payroll or accounting experience.

Responsibilities

• Compute and prepare Borough Payroll and maintain payroll files.
• Run, print and prepare reports for check runs.
• Review payroll transactions and correct errors.
• Prepare check requests and journal entries as needed.
• Compile data for reports and reconcile records for compliance.
• Process payroll transactions in accordance with rules and regulations.
• Enter payroll data into computer systems and maintain databases.
• Review and process timesheets and address errors with timekeepers.
• Maintain payroll-related documents and records.
• Respond to payroll inquiries from Borough departments and external agencies.
• Handle involuntary withholding requests and ensure form completeness.
• Print and distribute bi-weekly timesheets; may cover Payroll Specialist III duties.
• Perform other duties as assigned.
• Strong knowledge of payroll accounting and record-keeping principles.

Skills

data entry

mathematical computations

reviewing computations

interpersonal skills

customer service

Education

High school diploma or GED

12 years education/related work exp

Job description

Computes and prepares Borough Payroll. Maintain payroll files and related documents and records.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Run on demand checks.

Runs, prints and prepares necessary reports for check runs.

Review payroll transactions in accordance with policies and procedures: corrects errors as required.

Prepares check request and journal entries as required.

Collects and compiles data for reports; reconciles reports. Prepares and maintains daily, bi-weekly payroll reports in compliance with Federal, State, local government agencies and other pertinent external entities.

Process payroll and related transactions for the Borough in compliance with all applicable Federal, State and Borough rules, regulations, policies, ordinance and laws.

Reviews and processes personnel actions forms and other source document forms.

Respond to complex inquiries by North Slope Borough departments and external agencies for payroll related data.

Responsible for handling of involuntary withholding requests made by external agencies.

Ensure completeness of all incoming and outgoing forms pertaining to employees.

Enters payroll and related data into computer systems, and maintains information system database; enters data, processes transactions, assesses and validates data, and compiles documentation.

Reviews and enters timesheets; brings timesheet errors to the attention of department timekeepers, verifies that corrections have been made to timesheets prior to entry.

Maintains a log of various payroll related documents.

Maintains records and files associated with payroll systems and related transactions.

Updates and corrects databases.

Prints and distributes bi-weekly time sheets for all Borough employees.

May perform the duties of the Payroll Specialist III.

Perform other duties as assigned.

Knowledge of Borough policies and procedures.

Knowledge of principles of record keeping and records management.

Knowledge of principles and practices of payroll accounting.

Skill in data entry.

Ability to create and understand mathematical computations.

Skill in reviewing/analyzing and correcting mathematical computations.

Ability to review and correct written forms and materials.

Strong interpersonal skills, with an emphasis on customer service.

High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.

Two years of clerical work experience;

Two years of experience of working with computers;

Two years experience with payroll or accounting functions.

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.