Payroll Specialist II

Garver Engineering; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Garver is seeking a Payroll Specialist II to join our Finance Team in Houston, TX. This role supports payroll processing, data entry, and inquiries, collaborating with the Corporate Payroll Manager to ensure accurate payroll and compliance.

Ideal candidates have 2+ years of payroll experience, ADP certification, CPP/FPC, and strong Excel/Publisher skills. The position emphasizes confidentiality, teamwork, and precise data handling.

Qualifications

• Minimum of 2+ years of payroll experience.
• Multi-state payroll processing experience.
• FPC and/or CPP certification.
• ADP payroll certification.
• HIPAA compliance training provided by Garver.
• Proficiency in Microsoft Excel, Word, and Publisher.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Strong mathematical and calculation abilities.
• Ability to work collaboratively in a team.
• Ability to thrive in a fast-paced environment.
• Effective multitasking and time-management skills.
• Strong research and analytical capabilities.

Responsibilities

• Process payroll using ADP with high accuracy.
• Enter and reconcile payroll data in HRIS systems and spreadsheets before posting payroll.
• Monitor payroll inbox and respond to inquiries the same day.
• Maintain accurate payroll records for each biweekly cycle.
• Ensure compliance with local, city, and municipal tax filing requirements.
• Conduct audits of payroll withholding limits per IRS regulations.
• Assist with ACA reporting and final paychecks as required.
• Prepare and submit reports for state agencies as needed.
• Standardize payroll procedures to improve efficiency.
• Assist in creating payroll training guides with Microsoft Publisher.
• Support external audits and special payroll projects.

Skills

Payroll experience

Multi-state payroll

FPC/CPP

ADP Certification

HIPAA training

MS Excel

MS Word

MS Publisher

Attention to detail

Communication skills

Mathematical ability

Team collaboration

Time management

Analytical skills

Education

FPC/CPP Certification

HIPAA Compliance Training

Tools

ADP Payroll

Job description

Payroll Specialist II

North Little Rock, Arkansas

Houston, Texas

Garver is seeking a professional and motivated individual to join our Finance Team in our North Little Rock, Arkansas office.This position will play a key role in supporting a wide range of payroll functions in collaboration with theCorporate Payroll Manager and the broader Finance Team.

Primary Responsibilities

• Process payroll using ADP with a high degree of accuracy.
• Enter and reconcile payroll data in HRIS systems and spreadsheets prior to posting payroll.
• Monitor the payroll inbox daily and respond to inquiries or payroll changes the same day, including raises and compensation adjustments, VOE's, 401(k)/ HSA/ FSA changes, Tax Updates, W-2 questions, payroll letters and miscellaneous payroll inquiries.
• Ensuring timely, professional communication to support excellent employee experience.
• Administer wage garnishments in accordance with IWOs (Income Withholding Order) and applicable laws.
• Maintain accurate payroll records with complete documentation for each biweekly payroll cycle.
• Ensure compliance with local, city, and municipal tax filing requirements.
• Conduct regular audits of payroll withholding limits (401(k), HSA, FSA) in alignment with IRS regulations.
• Understand and support ACA reporting requirements.
• Maintain compliance with state laws regarding final paychecks.
• Process offcycle payrolls with quick turnaround times.
• Assist with preparation of monthly financial statements.
• Prepare and submit reports for the Bureau of Labor Statistics as required by state or office location.
• Standardize and improve internal payroll procedures to enhance efficiency.
• Assist in creating and updating payroll training guides using Microsoft Publisher.
• Provide payroll expertise with professionalism, confidence, and a commitment to accuracy.
• Support special projects assigned by the Payroll Manager.
• Assist with scheduled external audits.
• Perform other related duties as assigned.

Requirements

• Minimum of 2+ years of payroll experience
• Multi-State payroll processing experience
• FPC (Fundamental Payroll Certification) and/or CPP (Certified Payroll Professional)
• ADP Payroll Certification
• Completion of HIPAA Compliance Training (provided by Garver)
• Ability to always maintain strict confidentiality
• Proficiency in Microsoft Excel, Word, and Publisher
• Strong written and verbal communication skills
• Exceptional attention to detail
• Strong mathematical and calculation abilities
• Ability to work collaboratively within a team
• Ability to thrive in a professional, fastpaced environment
• Effective multitasking and timemanagement skills
• Strong research and analytical capabilities

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

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