Payroll Specialist I (Remote-TX)

SWBC; Texas; Remote; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Work/Life balance

401(k) retirement plans

Career growth opportunities

Mentorship and training

Job summary

SWBC is seeking a Payroll Specialist I to serve as the primary SWBC PEO representative and client contact, handling all payroll aspects for assigned employees across multiple states with weekly, bi-weekly, semi-monthly and monthly schedules.

The role requires accurate processing, data entry, garnishments, tax forms, and compliance with W-4/I-9 and E-Verify, along with strong communication and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Advanced degree a plus.
• Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• FPC and CPP certifications preferred.
• Bilingual preferred.
• Knowledge of time clock systems and payroll databases.
• Strong MS Excel, Word and PowerPoint skills.

Responsibilities

• Maintains payroll-related accounts and processes multi-state payroll.
• Reconciles and ensures accuracy of payroll system.
• Prepares forms, enters data, computes wages and deductions.
• Interacts with clients regarding payroll questions and problem resolution.
• Maintains records for payroll transactions including changes and terminations.
• Processes garnishments and new hire paperwork.
• Maintains W-4 and I-9 documents and processes E-Verify.
• Handles confidential information with discretion.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Advanced degree a plus

FPC preferred

CPP preferred

Bilingual preferred

Tools

MS Excel

MS Word

PowerPoint

Payroll software

W-4/I-9 maintenance software

Job description

Payroll Specialist I - Overview

SWBC is seeking a talented individual to serve as the primary SWBC PEO representative and primary contact with assigned clients and shared employees to fulfill customer service needs. This role is responsible for all aspects of the payroll for the assigned employees facilitating timely and accurate processing of multi-state, weekly, bi-weekly, semi-monthly, and monthly payroll schedules.

Key Responsibilities

• Maintains payroll-related accounts and processes multi-state payroll.
• Responsible for reconciliation and accuracy of payroll system.
• Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records.
• Interacts with clients regarding payroll questions and problem resolution.
• Maintains and processes appropriate records to support all payroll transactions including salary changes, deduction changes, terminations, and name and address changes.
• Works with clients to resolve payroll issues and/or discrepancies.
• Processes garnishments.
• Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems.
• Maintains W-4 and I-9 documents for all client new hires and processes E-Verify.
• Performs all other duties as assigned.

Qualifications

Serious candidates will possess the minimum qualifications:

• High school diploma or equivalent required.
• Advanced degree a plus.
• Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• Based upon client payroll processing assignment, it is possible that a minimum of three (3) years of experience with auto dealership payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance may be required.
• Fundamental Payroll Certification (FPC) preferred.
• Certified Payroll Professional (CPP) preferred.
• Bilingual preferred.
• Working knowledge of processing job costed and certified payrolls.
• Knowledge of time clock systems.
• Knowledge of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime.
• Working knowledge of personal computers and payroll database systems.
• Working knowledge of handling routine payroll tasks and effectively communicating the results.
• Proficient skills in MS Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and organization skills.
• Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality.
• Able to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Able to show consideration for and maintain good relations with others.
• Able to process multiple payrolls for numerous clients with various payroll schedules.
• Able to utilize the available time to organize and complete work within given deadlines.
• Able to multi-task and adapt to change.
• Able to sit for long periods of time performing sedentary activities.

Benefits

SWBC offers*:

• Competitive overall compensation package
• Work/Life balance
• Employee engagement activities and recognition awards
• Years of Service awards
• Career enhancement and growth opportunities
• Leadership Academy and Mentor Program
• Continuing education and career certifications
• Variety of healthcare coverage options
• Traditional and Roth 401(k) retirement plans
• Lucrative Wellness Program
• *Based upon employee eligibility

Additional Information

SWBC is a Substance-Free Workplace and requires pre-employment drug testing. Please note, SWBC does not hire tobacco users as allowed by law. To learn more about SWBC, visit our website at www.SWBC.com.

About SWBC

Join Our Team Great People. Great Company. Great Place to Work.

SWBC is a diversified financial services company providing insurance, mortgage, and investment services to financial institutions, businesses, and individuals. Headquartered in San Antonio, Texas, SWBC employs 2,400 people nationwide. At SWBC, you are not just an employee number, but a vital team member; each employee stands out and has the ability to make a direct impact at SWBC. We’re looking for the brightest and most creative to help introduce new solutions to new problems identified in the market and improve how our existing solutions can better help our users. SWBC is a big proponent of nurturing the entrepreneurial spirit through mentorship, continuing education, internal career growth opportunities and having a platform to make meaningful changes come to life.