Payroll Specialist & Administrative Coordinator

The City of Elkhart; Elkhart (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Elkhart is seeking a Payroll Specialist to handle payroll preparation, attendance recording and personnel changes. The role supports the Administrative Assistant and HR leaders, with potential overtime as needed to meet payroll deadlines.

Ideal candidates will have high school diploma, clerical experience, and payroll knowledge. Proficiency with Excel and Word, and strong attention to detail are essential for accurate payroll processing.

Qualifications

• Graduation from an accredited high school or equivalent.
• Secretarial and/or clerical work experience.
• Payroll experience preferred.

Responsibilities

• Prepare all payrolls for department employees in compliance with laws and policies.
• Maintain service records as required by the State Board of Accounts.
• Process change of status forms for new hires and pay increases.
• Maintain personnel records in the HRIS and files for retirees and widows.
• Assist with administrative tasks and monthly salary budget calculations.

Skills

Attention to detail

Excel

Word

Data entry

Communication skills

Education

High school diploma or equivalent

Tools

10-key calculator

Fax machine

Computer

Job description

The City of Elkhart is seeking a Payroll Specialist to handle payroll preparation, attendance recording and personnel changes. The role supports the Administrative Assistant and HR leaders, with potential overtime as needed to meet payroll deadlines.

Ideal candidates will have high school diploma, clerical experience, and payroll knowledge. Proficiency with Excel and Word, and strong attention to detail are essential for accurate payroll processing.