Payroll Specialist 3

Aston Carter; Happy Valley (OR); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Specialist to oversee payroll processing for a large organization. In this fully remote role, you will manage payroll records, ensure compliance with regulations, and collaborate with various departments to enhance efficiency. Your expertise will contribute to the smooth operation of payroll systems while providing exceptional service to employees. If you have a passion for payroll and a knack for problem-solving, this opportunity is a perfect fit for you. Join a dynamic team dedicated to excellence and innovation in the payroll field.

Benefits

Medical, Dental & Vision

401(k) Retirement Plan

Life Insurance

Short and Long-term Disability

Health Spending Account

Transportation Benefits

Employee Assistance Program

Paid Time Off

Qualifications

• 5+ years of payroll experience with 5000+ employees.
• Strong PC skills and experience with large ERP systems.

Responsibilities

• Process payroll and maintain related records.
• Conduct audits and prepare materials for auditors.
• Train staff on payroll procedures.

Skills

Payroll Processing

Problem Solving

Data Analysis

Customer Service

Excel

Education

Associate Degree

FPC or CPP Certification

Tools

Workday

ERP Systems

Microsoft Excel

Job description

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Description

Title: Payroll Analyst III

Start/End Dates: 2/25/2025 - 8/24/2025

Work Location: Virtual TX *candidate can sit anywhere US-must be able to work core PST hours of 9a-3p with flexibility of start and end times, in their time zone.

Pay: $30

Job Description

• 8 hour shift/ 40hrs M-F.
  
  

Will only consider candidates with experience of 5000+ employee payroll processing

Job Summary

Ability to perform all duties of a Payroll Analyst III as business needs and workload dictates and supervises all activities necessary to process 1 or more payrolls by performing or ensuring: maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, and preparing special reports for senior management. Maintains payroll-related accounts and is responsible for the funding and disbursement of funds through third party vendors as well as administration of 401(k) plan contributions and disbursements. Prepares various accounting papers, schedules, exhibits, and summaries. Ensures accuracy and manages executive compensation transactions in partnership with the compensation team. Provides policy information and employee specific data to employees in a customer service capacity. May perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors. Conducts payroll staff, employee and manager training and education in formal and casual settings. Interacts with internal department representatives to resolve issues and ensure processes and data exchanges are clear. Contributes toward setting performance standards, financial controls, and processes for the group. Recommends process improvements to support efficiencies and/or customer experience. Monitors industry trends, products and information and recommends improvements and/or enhancements to the department. Provides input, evaluation, and assessment of performance of other payroll staff. Administer the company’s payroll system and associated interfaces/data feeds/connections to other systems critical to the accurate processing of payroll and reporting. Develops testing scenarios and reports, to assist in establishing new processes or configurations within the Workday environment.

Principal Duties & Responsibilities

Payroll Processing (75%)

• Huddle Board updates and oversight/archiving of Payroll tasks required to complete each payroll period.
• Tracking and processing On Demand checks and error ratio to normal payroll.
• Review of payroll work products, such as payroll audits, journals, certifications, and other work completed by payroll team members.
• Ensure accuracy of Executive compensation transactions.
• Periodic participation in audits and preparing materials for internal and external auditors.
• Preparation of payroll reasonability and completion of all payroll transactions.
  
  

Continuous Improvement (25%)

• Interacts with internal representatives to resolve issues and ensure changes are clear.
• Monitors processing issues and works with team to resolve issues and/or implement work arounds for interim use.
• Assists with development of BOT’s/automations through report writing.
• Develop ad-hoc testing scenarios and reports.
  
  

Additional Skills & Qualifications

Knowledge, Skills, and Abilities:

• Uses skills as a seasoned, experienced professional with a full understanding of industry practices and company policies and procedures; resolves a wide range of issues in imaginative as well as practical ways.
• Works on problems of diverse and complex scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Interacts with senior internal and external personnel.
• Receives little instruction on day-to-day work, general instructions on new assignments.
  
  

Job Specifications

• Education: Associate degree and FPC or CPP (Certified Payroll Professional) designation preferred.
• Experience: 5+ years payroll experience, preferably within a company or corporation of 5000+ employees with multiple entities and multiple states. Strong PC skills (Microsoft Excel, Word, and PowerPoint) and experience with large ERP systems preferred.
  
  

Pay And Benefits

The pay range for this position is $23.00 - $30.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on May 2, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people
  
  

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Staffing and Recruiting

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