Payroll Specialist

Waukegan Community Unit School District 60; Waukegan (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Waukegan Community Unit School District No. 60 is seeking a payroll-focused professional to support the finance team. The role involves processing payroll for district staff, verifying records, and entering data accurately in our systems.

You will collaborate with administrators, maintain sick leave and vacation records, and ensure timely payments while protecting confidentiality. Prior payroll experience and Excel proficiency are essential.

Qualifications

• Prior payroll work knowledge and experience.
• Ability to work with figures and meet deadlines.
• Must be able to pass EXCEL proficiency test OR type 45WPM.
• Ability to do record keeping.
• Ability to prioritize and work independently with minimal supervision.
• Ability to professionally and quickly handle questions and concerns.
• Ability to conduct themselves in a professional manner.
• Industrious and possesses the desire to work.

Responsibilities

• Assist in paying custodians, maintenance, office secretaries, psychologists, teachers, paraprofessionals, internal & external subs, and cafeteria personnel in a confidential and professional manner.
• Responsible for developing a knowledge of applicable policies and computer software and using it in the processing of payroll.
• Prepare and enter into the computer payroll data for paying new or terminating employees, make necessary changes, and assist the other payroll specialists as directed.
• Assist in obtaining records of new or terminating employees for processing.
• Process required changes in payroll records such as address, social security number, deductions, etc.
• File payroll data in orderly and timely manner.
• Verify, check and prepare non-salaried employees' labor and contracts for data entry. Process salaried employees pay.
• Enter data for semi-monthly payroll processing.
• Assist in the verification of data entry.
• Assist with the stuffing and sorting of checks and direct deposit notices.
• Answer inquiries regarding pay and prepare reports or checks as required.
• Assist in maintaining sick leave and vacation records for all employees.
• Assist with the processing of records with IMRF.
• Perform other duties as assigned by the Director of Finance or Associate Superintendent for Business Services.
• Assist in processing payroll deduction payments for mailing.

Skills

Payroll processing

Excel proficiency

Data entry

Attention to deadlines

Communication

Tools

Excel

Payroll software

Job description

Who We Are:

Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool throughgrade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores ofLake Michigan. The District has one early learning center, 15 elementary schools, five middle schools and ahigh school program divided between two 9– 12thgrade campuses. The District encompasses portions ofWaukegan, Beach Park and Park City.

Why We Do This Work:

The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided bythe belief that all children, regardless of circumstances, can achieve at high levels and academic gaps canand will be eliminated with the support of teachers who deliver engaging, relevant, and academicallyrigorous instruction that excites students and instills a love of learning in them.

Essential Duties:

Directly responsible to the Director of Finance. Indirectly responsible to the Associate Superintendent for Business Services.

General Duties:

1. Assist in paying custodians, maintenance, office secretaries, psychologists, teachers, paraprofessionals, internal & external subs, and cafeteria personnel in a confidential and professional manner.
2. Responsible for developing a knowledge of applicable policies and computer software and using it in the processing of payroll.
3. Prepare and enter into the computer payroll data for paying new or terminating employees, make necessary changes, and assist the other payroll specialists as directed.

Specific Duties:

1. Assist in obtaining records of new or terminating employees for processing.
2. Process required changes in payroll records such as address, social security number, deductions, etc.
3. File payroll data in orderly and timely manner.
4. Verify, check and prepare non-salaried employees' labor and contracts for data entry. Process salaried employees pay. Assure that proper approval for rate, contract or job is present for payment of labor.
5. Enter data for semi-monthly payroll processing.
6. Assist in the verification of data entry.
7. Assist with the stuffing and sorting of checks and direct deposit notices.
8. Answer inquiries regarding pay and prepare reports or checks as required.
9. Assist in maintaining sick leave and vacation records for all employees.
10. Assist with the processing of records with IMRF.
11. Perform other duties as assigned by the Director of Finance or Associate Superintendent for Business Services.
12. Assist in processing payroll deduction payments for mailing.

Qualifications:

1. Prior payroll work knowledge and experience.
2. Ability to work with figures and meet deadlines.
3. Must be able to pass EXCEL proficiency test OR type 45WPM.
4. Ability to do record keeping.
5. Ability to prioritize and work independently with minimal supervision.
6. Ability to professionally and quickly handle questions and concerns.
7. Ability to conduct themselves in a professional manner.
8. Industrious and possesses the desire to work.

Note: The above statements are intended to describe the essential functions and related requirements ofpersons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities,and requirements.

Work Environment:

Busy office environment with multiple priorities and frequent interruptions.

Terms of Employment:

Twelve months.

Compensation:

Per Non-Contract AdministratorsSalary Structure

Application Deadline:

Candidates must submit an online application by the closing date.

Waukegan Community Unit School District 60 offers employment opportunities without regard to age, gender, race, color, national origin, religion, marital or military/veteran status, sexual orientation, pregnancy, parental status, genetics or disability, other protected category.