Payroll Specialist

BBSI; Salem (OR); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Flexible Savings Account

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Accidental Death and Dismemberment

Life Insurance

Voluntary Life Insurance

Voluntary Disability Insurance

Voluntary Accident

Voluntary Critical Care

Voluntary Hospital Indemnity

Legal, Identity & Fraud Protection

Commuter Benefits

Pet Insurance

Employee Stock Purchase Program

Employee Assistance Program

Job summary

BBSI is seeking a Payroll Specialist to manage payrolls for 60-80 clients with varying pay cycles and complexities. You will onboard clients, train them on payroll systems, and collaborate with internal teams to improve processes.

The role requires strong business sense, an entrepreneurial mindset, and a commitment to delivering value to clients and colleagues. Occasional local travel within 50 miles is expected.

Qualifications

• Minimum 5 years of payroll experience in a multi-client setting.
• Strong client service orientation and superb customer service skills.
• Experience with process improvement and streamlining workflows.
• Bookkeeping or accounting background is desirable.
• Self-driven with ability to mentor clients and drive company success.
• Knowledge of wage and hour laws and wage taxation.
• Exposure to workers' compensation claims management is helpful.
• Excellent verbal and written communication across levels.
• MS Office proficiency; CRM and HRIS experience a big plus.
• Associate's degree preferred; CPP or FPC is a plus.

Responsibilities

• Run high-volume on- and off-cycle payrolls for 800+ employees across multiple clients.
• Onboard new clients, using Salesforce and HRIS; identify better options.
• Provide on-site payroll training and web training for clients.
• Analyze client data on turnover, headcount, time and attendance, and reporting needs.

Skills

Payroll expertise

Client service

Process improvement

Bookkeeping/accounting

Self-driven

Wage/hour laws knowledge

Time management

MS Office (Outlook, Excel, Word)

CRM (Salesforce)

HRIS systems

Education

Associate's degree preferred; advanced degree a plus

CPP or FPC designation preferred

Tools

Salesforce CRM

HRP software

Citrix

Job description

The BBSI Payroll Specialist position is a key member of the business unit team that consults on a broad range of organizational and management areas. The primary objective of the Payroll Specialist is to process perfect and timely payrolls for around 60-80 clients with a variety of pay periods, pay cycles, and payroll complexities. Additionally, the Payroll Specialist will work closely with clients to understand their payroll and accounting systems and processes to help identify and recommend process improvements.

The successful candidate must demonstrate strong business acumen and possess an entrepreneurial spirit with a genuine desire to proactively and consistently deliver value to our clients and internal teams.

This position reports to the Area Manager and works in partnership with other positions within the business unit, branch and corporate office.

Duties and Responsibilities

• Run high volume perfect and timely on- and off-cycle payrolls (800+ employees) for multiple client companies
• Become an expert in new client onboarding, BBSI payroll, CRM (Salesforce), timekeeping and HRIS systems. Identify systems options to achieve better results for clients and BU members
• Perform on-site client payroll training, HRP web training and use of all feature functionalities relevant to client
• Become subject matter expert on client data including turnover, ongoing or seasonal headcount fluctuations, time & attendance, building payroll bridges, import & export requirements, prevailing wages, job costing, certified payroll, standard & custom reporting requirements of client companies

Desired Skills and Experience

• Minimum 5 years of payroll experience – ideally in a multi-client, fast-paced, demanding environment
• Strong client service orientation and superb customer service skills
• Demonstrated experience in process improvement and streamlining – within prior role or department
• Experience as a bookkeeper or accountant desirable
• Must be self-driven to succeed and help drive success for our business owners
• Knowledge of wage and hour laws and taxability of wages
• Exposure to workers' compensation claims management helpful
• Effective communicator with individuals at all levels within an organization
• Professional appearance and demeanor; excellent verbal and written communication skills
• Exceptional time management skills and ability to work collaboratively in a team setting, with minimal supervision
• Systems experience including proficiency in MS Office, particularly Outlook, Excel and Word. Experience in CRM, Citrix preferred, HRP software experience a big plus
• Associate's degree preferred; advanced degree is a plus
• CPP or FPC designation highly preferred
• Approximately 10% of time to be spent out of the office (local travel within 50 miles of office) for client visits and onsite training

For Individuals with these requirements, this position offers at a minimum:

• The stability of working for a publicly traded, growth-oriented company
• Phenomenal work environment where we work hard, have fun, promote growth and development, and build great relationships with solid business professionals
• Opportunity to impact the success and growth of client companies and BBSI
• Knowledge that you are working for a results-oriented organization
• Experience interacting with professionals in multiple industries

Salary and Other Compensation

The starting income range for this position is 30.00-33.00 per hourly. Factors which may affect starting pay within this range may include geography, skills, education, experience, certifications and other qualifications of the candidate.

This position is also eligible for incentive pay in accordance with the terms of the Company's plan.

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, health savings account, flexible savings account, dental insurance, vision insurance, 401(k) retirement plan, accidental death and dismemberment, life insurance, voluntary life insurance, voluntary disability insurance, voluntary accident, voluntary critical care, voluntary hospital indemnity, legal, identity & fraud protection, commuter benefits, pet insurance, employee stock purchase program, and an employee assistance program.

Paid Time Off

40 hours of paid sick leave annually (additional sick/front loading/accrual, if any, based on state or regional requirements); vacation accrues up to 80 hours in the first year, up to 120 hours in years 2-4, and up to 160 hours in the fifth year; 6 paid holidays annually, 4 paid volunteer days annually.

Diversity and Inclusion are critical parts of our corporate culture. BBSI strives to create a workplace where everyone feels included and empowered to bring their full, authentic selves to work, and is treated fairly. BBSI is an equal opportunity employer and makes employment decisions on the basis of merit.

For more information, visit us at www.bbsi.com.