Payroll Specialist

HHM Talent; Rossville (GA); On-site; USD 52,000 - 78,000; Full time

Job summary

HHM Talent is assisting a client in Rossville, Georgia, seeking a Payroll Specialist to oversee accurate and timely payroll processing. The role reports to the CFO and requires maintaining records, reviewing timekeeping, resolving discrepancies, and supporting reporting and reconciliation.

Ideal candidates have union payroll experience and familiarity with Sage, TimeStation, or ComputerEase, plus strong Excel skills, data entry accuracy, and discretion handling confidential information.

Qualifications

• Experience processing payroll independently and meeting recurring deadlines.
• Union payroll experience strongly preferred.
• Experience with Sage, TimeStation, or ComputerEase preferred.
• Working knowledge of payroll taxes, deductions, timekeeping, and payroll reconciliation.
• Proficiency in Microsoft Excel and strong data entry skills.
• Excellent attention to detail, organization, and problem-solving abilities.
• Ability to handle confidential information with discretion.
• Strong communication skills and the ability to work closely with employees, managers, and the CFO.
• Availability to work full-time, on-site in Rossville, Georgia.

Responsibilities

• Process payroll accurately and on time, including regular wages, overtime, bonuses, and adjustments.
• Review employee timecards and coordinate with managers to resolve missing entries, discrepancies, and approvals.
• Maintain payroll records for new hires, terminations, pay changes, direct deposits, and tax withholding elections.
• Process union payroll in accordance with applicable agreements, including wage classifications, dues, benefit contributions, and required reporting.
• Verify payroll deductions, including insurance premiums, retirement contributions, and garnishments.
• Prepare payroll reports and reconcile payroll totals, deductions, and related accounts.
• Support the CFO with payroll journal entries, labor cost reporting, and month-end reconciliation.
• Respond to employee payroll questions and resolve issues professionally and confidentially.
• Assist with payroll tax reporting, year-end reconciliation, W-2 review, and audit requests.
• Maintain organized documentation and follow applicable payroll requirements and company policies.

Skills

Union payroll experience

Excel

Data entry

Attention to detail

Discretion with confidential data

Communication skills

Payroll taxes & reconciliation

Collaboration with CFO

Tools

Sage

TimeStation

ComputerEase

Job description

HHM Talent is assisting a client that is searching for a Payroll Specialist in Rossville, Georgia.

Position Overview

Our client is seeking a detail-oriented Payroll Specialist to oversee accurate and timely payroll processing. Reporting directly to the CFO, this position will maintain payroll records, review timekeeping information, resolve discrepancies, and support payroll reporting and reconciliation. The ideal candidate will bring union payroll experience and familiarity with Sage, TimeStation, or ComputerEase.

Responsibilities

• Process payroll accurately and on time, including regular wages, overtime, bonuses, and adjustments.
• Review employee timecards and coordinate with managers to resolve missing entries, discrepancies, and approvals.
• Maintain payroll records for new hires, terminations, pay changes, direct deposits, and tax withholding elections.
• Process union payroll in accordance with applicable agreements, including wage classifications, dues, benefit contributions, and required reporting.
• Verify payroll deductions, including insurance premiums, retirement contributions, and garnishments.
• Prepare payroll reports and reconcile payroll totals, deductions, and related accounts.
• Support the CFO with payroll journal entries, labor cost reporting, and month-end reconciliation.
• Respond to employee payroll questions and resolve issues professionally and confidentially.
• Assist with payroll tax reporting, year-end reconciliation, W-2 review, and audit requests.
• Maintain organized documentation and follow applicable payroll requirements and company policies.

Qualifications

• Previous experience processing payroll independently and meeting recurring deadlines.
• Union payroll experience strongly preferred.
• Experience with Sage, TimeStation, or ComputerEase preferred.
• Working knowledge of payroll taxes, deductions, timekeeping, and payroll reconciliation.
• Proficiency in Microsoft Excel and strong data entry skills.
• Excellent attention to detail, organization, and problem-solving abilities.
• Ability to handle confidential information with discretion.
• Strong communication skills and the ability to work closely with employees, managers, and the CFO.
• Availability to work full-time, on-site in Rossville, Georgia.