Payroll Specialist

William Charles Construction; Rockford (IL); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account

Job summary

William Charles Construction in Rockford, IL is hiring a Payroll Specialist to manage record keeping and payroll processing. You will reconcile timesheets, update records, and handle garnishments, deposits, and weekly payroll, while ensuring tax and union reporting compliance.

The role requires 3+ years union payroll processing in a multi-state setting, strong Excel skills, and a high level of accuracy with confidentiality.

Qualifications

• 3+ years union payroll processing experience in a multi-state environment.
• Knowledge of payroll processes and computer skills, especially Microsoft Excel.
• Good communication skills.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to maintain confidentiality concerning payroll and financial issues.
• Understanding of union environment.

Responsibilities

• Reconciles timesheet data.
• Updates employee information.
• Submits and reports union benefits timely and accurately.
• Reviews weekly Payroll Register for reasonableness.
• Processes garnishments – entered and paid timely and accurately.
• Processes check deposits and wire transfers.
• Assists with distribution of weekly pay checks/stubs.
• Monitors and maintains multi-state tax compliance and reporting.
• Assists jobsite with payroll questions.

Skills

Union payroll

Multistate payroll

Excel

Communication

Accuracy

Confidentiality

Education

Associates degree in accounting

High school diploma or GED

Tools

Payroll software

Job description

Overview

William Charles Construction, a MasTec Company, is currently hiring a Payroll Specialist in our Rockford, IL office.

The Payroll Specialist performs a wide variety of record keeping and payroll processing activities. Duties may include auditing timekeeping records for accuracy and compliance, calculating wage payments, processing a weekly payroll, filing tax reports, completing union reporting, processing garnishment and child support orders and reconciling payroll journal entries.

Company Overview:

With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management, and mining and materials production, we have the expertise to help our customers complete their most complex projects.

William Charles Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority‑owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News‑Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor).

Responsibilities

• Reconciles timesheet data
• Updates employee information
• Union Benefit submissions and reporting completed timely & accurate
• Reviews weekly Payroll Register for reasonableness
• Process Garnishments – entered and paid timely & accurately
• Process check deposits and wire transfers
• Assist with Distribution of weekly pay checks/stubs
• Monitors and maintains multi‑state tax compliance and reporting
• Assists jobsite with payroll questions
• Other duties assigned by supervisor

Qualifications

• High school diploma or GED required
• Associates degree in accounting preferred. A combination of education and experience will be considered in lieu of a degree

Knowledge/Skills/Abilities

• 3+ years union payroll processing experience in multi‑company, multi‑state environment
• Knowledge of Payroll processes and computer skills especially Microsoft Excel
• Good communication skills
• Ability to maintain a high level of accuracy in preparing and entering financial information
• Ability to maintain confidentiality concerning payroll and financial issues
• Understanding of union environment

What's in it for you

Financial Wellbeing

• Compensation – $28.00– $30.00/hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long‑term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre‑employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up‑to‑date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third‑party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.