Payroll Specialist

Austin Community College; Piedmont (CA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Paid training

Holiday pay

401(k)

Vacation

Medical and dental coverage

Job summary

Austin Community College is seeking a Payroll Specialist to accurately process payroll for all employees in compliance with federal and state laws. The role requires proficiency in Microsoft Excel and excellent communication skills. Responsibilities include processing payroll, verifying employee timekeeping, and assisting with payroll data inquiries. The position offers a starting salary of $40,000 to $45,000 annually and includes benefits like paid training and medical coverage. Ideal candidates should have a degree in accounting or a related field.

Qualifications

• Two years of payroll processing experience, preferably in a multi-state or complex payroll environment.
• Ability to travel occasionally.
• Availability for extended hours during payroll deadlines or year-end processes.

Responsibilities

• Process biweekly or semimonthly payroll for all employees in compliance with regulations.
• Collect and verify timekeeping information from employees.
• Assist in resolving payroll discrepancies and answer payroll-related inquiries.

Skills

Proficient computer skills

Excellent verbal and written communication skills

Excellent customer service skills

Ability to perform detailed work accurately and confidentially

Education

Associate or bachelor’s degree in accounting, business, or a related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Workday payroll software

Job description

Job Overview

Position: Payroll Specialist in the Payroll Department. Responsible for accurately processing pay for employees in compliance with Federal and State laws and regulations. Reports to the Payroll Supervisor.

Responsibilities

• Process biweekly or semimonthly payroll for all employees in accordance with company policies and federal/state regulations.
• Collect and verify timekeeping information from employees.
• Enter payroll data accurately and on time.
• Assist in resolving payroll discrepancies and answer employee payroll‑related inquiries.
• Maintain accurate payroll records and ensure compliance with internal policies and legal regulations.
• Support with garnishments, tax withholdings, benefits deductions, and other payroll‑related changes.
• Generate standard payroll reports as needed.
• Collaborate with Human Resources, Benefits, and Finance teams to ensure data integrity and consistency.
• Assist with year‑end processing, including W‑2s and other required forms.

Qualifications and Competencies

• Proficient computer skills, especially with Microsoft Excel, Outlook, and Word.
• Excellent verbal and written communication skills.
• Excellent customer service skills and a collaborative approach.
• Ability to perform detailed work accurately, confidentially, and promptly.

Preferred Qualifications

• Associate or bachelor’s degree in accounting, business, or a related field.
• Two (2) years of payroll processing experience, preferably in a multi‑state or complex payroll environment.
• Familiarity with Workday payroll software.
• Experience in a standard office environment using telephones, computers, and other equipment.
• Availability for extended hours during payroll deadlines or year‑end processes.
• Ability to travel occasionally.

Physical Requirements

• Occasional lifting up to 25 pounds.

Eligibility

Applicants must have a clear driving record, a 10‑year criminal history check, a drug screen as required, proof of high school or GED completion, and be at least 18 years old.

Compensation and Benefits

Starting rate: $40,000.00–$45,000.00 Annual Salary (based on locale and experience). Benefits include paid training, holiday pay, 401(k), vacation, family travel on the American Airlines network, and medical and dental coverage.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. In addition to a competitive salary, bonuses are awarded in accordance with company policies and applicable criteria.

Note: The above lists provide a brief overview and are not an exhaustive enumeration of responsibilities, duties, or qualifications required for this position.