Payroll Specialist

Mid-Valley Hospital & Clinic; Omak (WA); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Mid-Valley Hospital & Clinic is seeking a Payroll Specialist to join the finance team and manage bi-weekly payroll cycles, ensuring timely processing and accurate reporting.

You will collaborate with Human Resources, scheduling, and third-party payroll services to maintain compliant payroll data, prepare IRS/state filings, and support audits while staying current with tax changes.

The role emphasizes attention to detail, confidentiality, and teamwork in a hospital setting.

Qualifikationen

• Bi-weekly payroll processing and reporting.
• Review timecards in UKG for accuracy and discuss issues with managers/HR.
• Maintain payroll records and ensure compliance with policies.

Aufgaben

• Process bi-weekly payroll with related reporting and payments.
• Review timecards for accuracy and ensure proper approvals.
• Prepare federal/state reports and W-2 filings as required.
• Reconcile payroll accounts and coordinate with HR and third-party services.
• Assist with payroll software implementations and new workflows.

Kenntnisse

Payroll processing

Attention to detail

Team collaboration

Tools

UKG

Kronos

Jobbeschreibung

Description

JOB DESCRIPTION

The Payroll Specialist works in a team capacity and reports directly to the Controller. The Payroll Specialist performs the record keeping duties associated with maintaining proper payroll records for the facility. This position performs bi-weekly payroll procedures which include reviewing, processing and posting of payroll information and preparation of any Federal and State regulatory reports as required. This position will also work closely with Human Resources, the hospital scheduler, and third-party payroll services to ensure clean and accurate data.

PERFORMANCE STANDARDS

• Process bi-weekly payroll with all related internal and external reporting requirements and payments in a timely, consistent and accurate manner.
• Review timecards in UKG for accuracy and discuss any issues with a department manager, the Controller, or the Human Resource Director.
• Ensures all time recorded in Kronos is properly approved by management as defined in the policies and procedures. Ensures payroll files are reviewed and ready for transmittal by the time determined by the processing bank.
• Maintains all payroll and labor related reports and records in an organized and easily retrievable order.
• Monitors compliance with hospital timekeeping and payroll related policies and procedures and reports discrepancies and non-compliance to the Controller.
• Reviews/records, as appropriate, employee information such as raises, exemptions, miscellaneous deductions, resignations, etc. in order to maintain and update payroll records.
• Keeps informed about changes in tax and deduction laws that apply to the payroll process.
• Accurately completes any Federal and State reports by the specified date due including annual submission of IRS W-2 and associated transmittals. If prepared by third party, ensure accurate and timely filing.
• Reconciles any payroll related accounts as requested by the Controller.
• Complies with current union and physician contracts to ensure proper payment.
• Interacts with internal/external auditors and provides payroll information and access to accounting records as requested.
• Ensures payroll procedures are followed and suggest updates to policies when needed to the Controller.
• Help lead payroll projects such as new payroll software integrations or integrate new workflows.
• Update deductions for health insurance and monthly billings.
• Work with HR on wage increases and starting wage verification.
• Reviewing employees prior to termination for AL payouts and corrections.
• Reconciliations of insurances and other payroll related accounts.
• Process employee garnishments.

Other Duties

• Assist in training during new employee orientation.
• Cross trains with Accounts Payable Generalist to assist when necessary.
• Completes other duties as assigned by the Controller.

GENERAL RESPONSIBILITIES

1. Reports for scheduled shift on time and prepared to assume responsibilities. Reports to work in proper uniform/attire. Leaves for meal break on time and returns on time. Varies work schedule to meet the needs of the department. Ensures the department manager has approved all scheduled overtime. Seek supervisor approval before working beyond scheduled hours that will result in overtime. Schedules all time off with supervisor's approval. Strictly adheres to hospital attendance/tardiness policies 100% of the time. Performs all duties as assigned. Wears I.D. badge in a visible location at all times on hospital property. Protects I.D. and access badge and reports any issues or loss immediately to supervisor or to the Human Resource Department.
2. Attends and participates in meetings and is responsible for information communicated at meetings and in email. Attends all mandatory in service on a timely basis as scheduled. Participates as an active team member at staff meetings. Reads communications and acts upon in a positive and informative manner.
3. Responds to all training/recertification notices timely and completes required training and/or recertification prior to deadline or expiration.
4. Exercise a commitment to practicing behaviors that are in agreement with the spirit of cooperation and reflect the values described in the Code of Mutual Respect and Professionalism.
5. Assists all patients, family members, physicians, visitors, and employees in a professional and courteous manner. Extends special attention and sensitivity to all patients, visitors, physicians, and fellow employees. Actively promote diversity and inclusion across organization for both patients and coworkers while avoiding any language or actions considered to be discriminatory or derogatory regarding race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, physical or mental ability, veteran status, military obligations, and marital status. Assists in maintaining an atmosphere of cooperation and teamwork with other departments and community partners.

Demonstrates a genuine willin