Payroll Specialist

oldrepublic; Oak Knoll (MN); Hybrid; USD 33,000 - 45,000; Full time

Benefits offered by this job

Medical plan

Dental and vision plans

401(k) plan with company match

Paid time off

Job summary

Old Republic Title is seeking a Payroll Specialist to accurately and timely process payroll for a large employee population. The role requires ensuring data integrity and collaborating with HR, Finance, and employees to resolve payroll inquiries.

The position is hybrid, with two days in-office per week, and candidates should reside within commutable distance to Minnetonka. Wage/hour laws and regulatory compliance are essential.

Qualifications

• Experience processing payroll for 500–1,000 employees.
• Strong knowledge of wage/hour laws and tax regulations.
• Accurate data integrity and auditing experience.

Responsibilities

• Process regular, bi-weekly, special, and off-cycle payrolls for salaried, hourly, bonus, and commission-based employees.
• Audit and validate payroll data including timecards, new hires, terminations, and changes.
• Prepare and distribute payroll reports and respond to payroll inquiries.

Skills

UKG experience

Attention to detail

Time management

Effective communication

Tools

UKG

Job description

Candidates must be within commutable distance to Minnetonka – this is a hybrid role with two days per week in-office.

Summary:

The Payroll Specialist is responsible for the accurate and timely processing of payroll for employees in compliance with federal, state, and local regulations. This role ensures payroll data integrity, resolves discrepancies, supports audits, and partners closely with HR, Finance, and employees to address payroll‑related inquiries.

Essential Duties and Responsibilities:

• Process regular, bi‑weekly, special, and off‑cycle payrolls accurately and on time for salaried, hourly, bonus, and commission‑based employees (500‑1,000 employees within a 5,000+ population).
• Audit and validate payroll data including timecards, new hires, terminations, pay changes, leave activity, benefits deductions, and retroactive adjustments.
• Conduct regular payroll audits, reconcile payroll registers, UKG reports, manual checks, bank and treasury logs, and general ledger entries.
• Maintain and manage payroll records (earnings, deductions, taxes, garnishments, benefits, and timekeeping data).
• Responsible for timely and accurately processing off cycle and manual checks, as required.
• Upload and manage time files, commission schedules, and payroll inputs into UKG.
• Prepare and distribute payroll reports, statements of payment, and associate reports.
• Administer wage garnishments, levies, child support orders, and ensure legal compliance.
• Process and reconcile benefits‑related payroll activity, including leave of absence pay and retroactive benefits deductions.
• Ensure compliance with federal, state, and local wage/hour laws, tax regulations, and company policies.
• Coordinate payroll tax filings, year‑end processing (W‑2s), and responses to tax notices.
• Collaborate with HR, Benefits, and Finance/Accounting on payroll, employee data, and reconciliation matters.
• Respond to employee payroll inquiries professionally, confidentially, and timely.
• Support internal and external audits by providing accurate payroll documentation and reports.
• Identify and support process improvements and payroll system enhancements.

Knowledge and Skills to be successful:

• UKG preferred but knowledge of using other major payroll platforms are desired.
• Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
• Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
• Written and verbal communications are clear, grammatically correct and business appropriate.

Position's Pay Range:

$24.00-$33.00

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee's primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Old Republic Title is an Equal Opportunity Employer