Payroll Specialist

Rhian_Convatec; New York (NY); Remote; USD 70,000 - 90,000; Full time

Job summary

A global medical products company is seeking a Payroll Specialist to manage payroll operations independently for a designated unit. The role requires expertise in U.S. payroll compliance and involves responsibilities such as managing end-to-end payroll processing, ensuring accuracy and compliance with regulations, and collaborating with global payroll colleagues. Ideal candidates should have significant payroll experience and strong communication skills. This position offers a remote working option.

Qualifications

• 5+ years of progressive payroll experience in a large, multi-state/multi-country organization.
• Strong working knowledge of U.S. payroll regulations, tax laws, and compliance.
• Demonstrated ability to manage competing priorities and meet tight deadlines.

Responsibilities

• Independently manage end-to-end payroll processing for assigned business unit(s).
• Final approval authority for payroll submissions.
• Provide expertise on mobility payroll, shadow payroll, and gross-up calculations.

Skills

U.S. payroll regulations

ADP and Paycom experience

Analytical skills

Communication skills

Education

Bachelor’s degree in Accounting, Finance, HR, or Business Administration

Tools

ADP

Paycom

Job description

About Convatec

Convatec is a global medical products and technologies company focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With more than 10,000 colleagues, we provide products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin to improved patient outcomes and reduced care costs. Convatec’s revenues in 2024 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit http://www.convatecgroup.com

Payroll

Payroll includes work focused on designing and/or ensuring compliance with some/all of the following payroll processes including:

• Calculating gross and net pay amounts (e.g., salary, overtime, shift payments, sales commissions, bonuses, deferred compensation, benefits, tax withholdings, deductions, payroll liabilities, etc.)
• Payroll-specific records maintenance (changes in wage/salary rates; pension, insurance, mandatory deductions; new hires, terminations, leave of absence, etc.)
• Reconciliation of payroll records (e.g., payments, deductions, general ledger entries for wages)
• Payroll data verification and administration
• Monitor and manage payroll legislation compliance
• Answering questions from employees and supervisors regarding payroll matters
• May maintain records on vacation, sick leave, etc.

Position Overview

The Payroll Specialist is responsible for independently managing and executing complex payroll operations for a designated business unit within a global organization. This role requires deep expertise in U.S. payroll compliance, coupled with exposure to multi-country payroll practices. The Payroll Specialist will ensure accurate and timely payroll processing, tax compliance, and reporting while serving as a trusted advisor to HR, Finance, and business leadership. This position demands a high level of independence, technical expertise, and problem-solving ability, with minimal oversight.

Key Responsibilities

• Independently manage end-to-end payroll processing for assigned business unit(s), ensuring accuracy and compliance with U.S. federal, state, and local regulations as well as Americas regional requirements.
• Partner with global payroll colleagues to ensure alignment with company standards and global compliance.
• Final approval authority for payroll submissions, including check register audits, off-cycle payments, and adjustments.
• Administer payroll in ADP and Paycom systems; identify and resolve system errors and implement process improvements.
• Leverage payroll technology to streamline workflows, reporting, and compliance tracking.
• Ensure accurate tax withholding, filings, and compliance with wage and hour laws across multiple jurisdictions.
• Manage garnishments, levies, and other court-ordered deductions.
• Maintain strong internal controls and ensure SOX compliance where applicable.
• Administer payroll components related to equity programs, stock plans, and 401(k) retirement plans.
• Process complex compensation scenarios including executive pay, bonuses, commissions, and expatriate/inpatriate arrangements.
• Provide expertise on mobility payroll, shadow payroll, and gross-up calculations.
• Act as primary payroll contact for employees, managers, and HR business partners, resolving complex issues with discretion and accuracy.
• Collaborate with Finance, Total Rewards, and HR Services to ensure accurate reporting, funding, and reconciliation.
• Partner with external vendors (ADP, Paycom, equity administrators, benefit providers) to ensure seamless processes.
• Identify opportunities to optimize payroll processes and improve employee experience.
• Stay current on payroll trends, tax regulations, and compliance requirements within the U.S.

Qualifications/Education

• Bachelor’s degree in Accounting, Finance, HR, or Business Administration preferred; equivalent payroll experience considered.
• 5+ years of progressive payroll experience in a large, multi-state/multi-country organization.
• Strong working knowledge of U.S. payroll regulations, tax laws, and compliance.
• Advanced experience with ADP and/or Paycom; exposure to other global payroll platforms a plus.
• Experience managing payroll elements related to equity/stock compensation, 401(k) plans, bonuses, and incentive pay.
• Strong analytical skills with the ability to reconcile payroll accounts and prepare audit-ready documentation.
• Demonstrated ability to work independently, manage competing priorities, and meet tight deadlines.
• Exceptional integrity, confidentiality, and attention to detail.
• Strong written and verbal communication skills; ability to interact effectively with employees at all levels of the organization.

Dimensions

Physical Demands

• Regularly required to sit, stand, walk, and occasionally bend and move about the facility.
• Occasional lifting under 10 lbs. Infrequent light physical effort required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Remote

Special Factors

• Ability to work across time zones with global payroll colleagues when necessary.

Ready to join us?

At Convatec, we’re pioneering trusted medical solutions to improve the lives we touch. If you’re ready to make a real impact, apply today and help us bring our Forever Caring promise to life.

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A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at [e-mail].

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

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